Sample Forms for the Procurement of Goods and Services

Procurement Planning
Approved Budget for the Contract / SF-GOOD-01
Project Procurement Management Plan / SF-GOOD-02
Conduct of Pre-procurement Conference
Pre-Procurement Conference Notice / SF-GOOD-03
Minutes of Pre-Procurement Conference / SF-GOOD-04
Advertisement / Posting of Invitation to Apply for Eligibility and to Bid
Invitation to Apply for Eligibility and to Bid / SF-GOOD-05
Checklist of Eligibility Requirements for Bidders / SF-GOOD-06
Receipt and Opening of Eligibility Envelopes
Checklist of Eligibility Requirements for the BAC / SF-GOOD-07
Certificate of Registration of Business Name (DTI) / SF-GOOD-08
Business Permit / SF-GOOD-09
Certificate of Registration (BIR) / SF-GOOD-10
Certification of Non-inclusion in the Blacklist / SF-GOOD-11
Affidavit of Disclosure of No Relationship / SF-GOOD-12
List of all Ongoing Government & Private Contracts including contracts awarded but not yet started / SF-GOOD-13a
Statement of all Government & Private Contracts completed which are similar in nature / SF-GOOD-13b
Financial Documents for Eligibility Check / SF-GOOD-14
Certificate of Credit Line / SF-GOOD-15
Certificate of Cash Deposit / SF-GOOD-16
Joint Venture Agreement / SF-GOOD-17
Letter of Authority to Validate Submitted Documents / SF-GOOD-18
Certificate of Authenticity / SF-GOOD-19
Registration Certificate in lieu of all Class “A” documents / SF-GOOD-20
Supplier’s/Distributor’s/Manufacturer’s Profile / SF-GOOD-21
Notice of Eligibility / SF-GOOD-22
Notice of Ineligibility / SF-GOOD-23
Waiver to File a Motion for Reconsideration / SF-GOOD-24
Motion for Reconsideration / SF-GOOD-25
Issuance of Bidding Documents
Checklist of Technical & Financial Envelope Requirements for Bidders / SF-GOOD-26
Conduct of Pre-Bid Conference
Pre-Bid Conference Notice / SF-GOOD-27
Minutes of Pre-Bid Conference / SF-GOOD-28
Request for Clarification / SF-GOOD-29
Supplemental/Bid Bulletin / SF-GOOD-30
Receipt and Opening of Bids
Checklist of Technical Envelope Requirements for the BAC / SF-GOOD-31
Bid Security: Bank Guarantee / SF-GOOD-32
Bid Security: Surety Bond / SF-GOOD-33
Bid Security: GSIS Bond / SF-GOOD-34
Authority of Signatory: Special Power of Attorney / SF-GOOD-35
Authority of Signatory: Secretary’s Certificate / SF-GOOD-36
Certification as to Compliance of Existing Labor Laws and Standards / SF-GOOD-37
Certification on Bidder’s Responsibilities (Sworn Statement) / SF-GOOD-38
Checklist of Financial Envelope Requirements for the BAC / SF-GOOD-39
Abstract of Bids as Read / SF-GOOD-40
Minutes of Opening of Bids / SF-GOOD-41
Conduct of Bid Evaluation
Abstract of Bids as Calculated / SF-GOOD-42
Bid Evaluation Report / SF-GOOD-43
Conduct of Post-Qualification
Post-Qualification Evaluation Report (For Each Bidder) / SF-GOOD-44
Post-Qualification Evaluation Summary Report / SF-GOOD-45
Notice of Post-Qualification / SF-GOOD-46
Notice of Post-Disqualification / SF-GOOD-47
BAC Resolution Declaring LCRB and Recommending Approval / SF-GOOD-48
Award of Contract
Notice of Award to winning bidder / SF-GOOD-49
Notification of Bidding Results / SF-GOOD-50
Bidding Results Posted at the G-EPS / SF-GOOD-51
Effectivity of Contract
Performance Security: Irrevocable Letter of Credit / SF-GOOD-52
Performance Security: Bank Guarantee / SF-GOOD-53
Performance Security: GSIS Bond / SF-GOOD-54
Performance Security: Surety Bond / SF-GOOD-55
Notice to Proceed / SF-GOOD-56
Special Instances
BAC Resolution Declaring Failure of Bidding / SF-GOOD-57
Other Forms
Purchase Order / SF-GOOD-58
Purchase Request / SF-GOOD-59
Request for Quotation / SF-GOOD-60
Requisition and Issue Slip / SF-GOOD-61
Supplies Availability Inquiry / SF-GOOD-62
Agency Procurement Request / SF-GOOD-63