External Funding Pre-approval Form
All requests for external funding are submitted through the Advancement Office or the Office of Research. Your Dean, Vice President for Advancement Lisa Moore or Vice Provost for Graduate & Professional Studies Christopher Sindt, and Provost Bethami Dobkin must approve your proposed project in order for staff to assist you.
Please complete this form and route it to your Dean, following the instructions on page 2.
Project Director/Title (Please insert your name / title here) / Date:
E-mail: / Phone:
Project Name:
Brief Description of the Project
Please include goals; activities; personnel; location; special equipment needs, if any; and anticipated results or outputs. Address IRB approval if your work will involve human participants.
Prospective Funder: / Application Due Date:
Request Amount: / Funder’s Grant Limit:
Grant Guidelines (if applicable)
Include specific details of funder’s guidelines and how this project aligns with guidelines. Attach guidelines as appropriate.
Project Budget
Please provide a draft project budget with as much detail as you have available. At a minimum, give the total project budget, projected contribution from Saint Mary’s College, and total request.
YOUR PROJECT BUDGET — NOTE: This is the minimum information required for the form to be processed.
Item / Total
Total Project Budget: / $
Saint Mary’s Projected Contribution (if applicable; consult your Dean) / $
Total Gift/Grant Request Amount (= Project Budget – SMC Contribution) / $
ITEMIZED BUDGET IF AVAILABLE — Please provide detail as indicated below if available.
Item / Qty / Cost / Rate / Total
Faculty Time*
Student Wages
Consultant Costs
Travel
Equipment
Supplies and Materials
Other
Total Project Budget
Saint Mary’s Projected Contrib. (if applicable; consult your Dean)
Total Grant Request Amount (= Project Budget – SMC Contrib.)
*Please consult your Dean or your Advancement/Research staff member for advice on what rate to use for faculty time.
Budget Justification
Please explain the need for major budget items relative to project goals. If your project includes a projected Saint Mary’s contribution, please indicate who has approved the contribution.
Advancement or Office of Research Staff Consultation
Please provide the name of the staff member you have contacted regarding this project, if applicable.
INSTRUCTIONS FOR ROUTING THIS FORM – Route form and any attachments
“I approve” in the email will serve as approval
E-mail form and attachments to your Dean with a cc to your Advancement or Office of Research contact.
If Corporate/Foundation request, routing is:
Project Dir. Dean Provost VP for Advancement Dean Project Dir. + Advancement Staff
If Government/Sponsored Research request, routing is:
Proj. Dir. Dean Vice Provost, Grad. & Prof. Studies Provost Dean Proj. Dir. + Research Staff

Page 2 of 2 Updated by ejg 8/28/15