Rugby Australia– Commercial Partnerships, Hospitality & Events

Position Description – Commercial Program Co-Ordinator

NAME:
DEPARTMENT:Rugby Australia -Commercial Partnerships
LOCATION:Cnr Driver Avenue &Moore Park Road, Moore Park 2033
REPORTS TO: Senior Partnerships Manager (40%) / Head of Events & Hospitality (40%) / GM Commercial Partnerships (20%)
DIMENSIONS
Number of direct reports / 0
Number of indirect reports / 0
Budget responsibility in $. / 0
Purpose of Role
Key role in the co-ordination of the RAU Commercial Team events and minor supplier level partners to ensure all commercial stakeholders requirements and objectives are satisfied to a very high standard.
Key Areas of the Role
  • Co-ordinate commercial division and sponsorship partner events – Annual partner workshop, commercial group internal & stakeholder facing events and activities.
  • Respond to internal and external enquiries and information requests – as required by the Commercial team to project manage projects that may arise.
  • Perform other duties as requested including the management of minor sponsor partners and support to Commercial sales and event marketing.
  • Maintain an up to date central register of commercial information (overall sponsorship inventory mix, sponsor/licensee contract list) within digital Portal housed on Salesforce including commercial database list (sCRuM).
  • Generate group correspondence and commercial meetings as required by GM Commercial Partnerships.
  • Coding and payment for invoices and purchase orders and keep up to date in relation to Commercial events and GM Commercial support.
  • Manage the collation of Sponsor match tickets and lanyards and coordinate distribution with internal ticketing department for all Rugby matches or tournaments in a timely manner.
  • Develop and implement the management of partnerships hospitality functions& workshops sessions including the annual full partner workshop. Commercial events include Test match corporate partners functions in line with the overall Hospitality program.
  • Assist on Match Days (Weekends) with focus on Partnerships Corporate partners function at domestic Test matches and other ARU controlled events and also partners activations.
  • Generate and maintain a central contactand partner benefits registry for allocated partners & suppliers.
  • Work with Partnership Managers in providing up to date information for partners, as well as post season reports.
  • Support signage development plan for Rugby events. All aspects of signage, invoicing, maps, backdrops and Game Day signage.

Position Specific Competencies – The performance behaviours an employee is expected to demonstrate in their role

Competencies – Key areas required for the role
Adaptability
Maintaining proactive and effective manner with any major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.
Building Partnerships
Identifying opportunities and taking action to build strategic relationships between one’s area and other areas, teams, departments units, or organisations to help achieve business goals.
Building Trust
Interacting with others in a way that gives them confidence in one’s intentions and those of the organisation.
Communication
Clearly conveying information and ideas through a variety of media to individuals or groups in a manner than engages the audience and helps them understand and retain the message.
Customer Focus
Making customers and their needs a primary focus of one’s actions; developing and sustaining productive customer relationships.
Decision Making
Identifying and understanding issues, problems and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.
Gaining Commitment
Using appropriate interpersonal styles and techniques to gain acceptance of ideas or plans; modifying one’s own behaviour to accommodate tasks, situations and individuals involved.
Managing Work (includes Time Management)
Effectively managing one’s time and resources to ensure that work is completed efficiently.
ARU Fit - Values and Behaviours
Passion / Drive forward to make our ‘Game’ great
Integrity / Act with honesty and do what is right
Discipline / Be professional, promote excellence and exceed expectations
Respect / Be inclusive, listen and build trust
Teamwork / Work together cohesively to ‘get the job done’
Pre-Requisite / Desirable
Education and Qualifications
Communications, Sports Business or PR/Marketing / Strong digital understanding and content development for web and social media platforms
Technical /General Skills
-Strong relationship building skills
-Computer literate – Demonstrated excellence in the use of Microsoft Word, Outlook, Power Point and Excel
-Focus on detail and planning projects
-Proactive in approach through calculated initiative
-Ability to prioritise and provide updates as required
-Solutions orientated to overcome issues / - Experience in sports sponsorship management.
-Understanding of Salesforce content management tools
Experience
-Previous administration and organisational experience / -2-3 years previous experience working with a sporting organization or sponsorship agency in a junior project management role
Internal / External
Working Relationships and Interactions
Other RAU Departments
-Legal
-Finance
-HospitalityTicketing
-Technology (Salesforce)
-Event operations – Functions and major events
-Competitions & High Performance / -ARU Sponsors and Partners
-Stakeholders including Super Rugby & State Unions
-External Agencies (Partner Activation and sponsorship management)
-Travel – Beyond Travel / We Love Rugby
Unique Criteria
Ability to work flexible hours including weekend work that may require travel.
Health and Safety
All staff are required to take reasonable care of their own health and safety and that of other personnel who may be affected by their conduct.
Approval
Approved by Manager (Name and Title) ______
Signature ______Date ______
Approved by Employee (Name and Title) ______
Signature ______Date ______