Conference/Training Center or Bay Room
Room Usage Agreement
In recognition of United Way of Northwest Michigan(UWNWMI) mission “to improve lives by mobilizing the caring power of communities in our region to advance the common good”, the Board of Directors are pleased to offer the Conference and Training Roomand/or Bay Room located at our offices - 521 South Union Street, Traverse City, MI to community based groups that advance our mission. Please read this usage agreement carefully. This agreement affects your legal rights and applies to all future uses of the facilities.
Hours:The ConferenceandTrainingRoom and/or Bay Room are available by reservation.
Fees:The full amount of any required usage fee must be received in the appropriate office at least three (3) business days in advance of the scheduled usage.
Room Rates / Half day (less than 4 hours) / Full dayConference and Training Room / $50 / $80
Bay Room / $50 / $80
Both Rooms / $90 / $175
Confirmation:If we approve your reservation request, we will send confirmation via return email.
Keys:The building keys can be picked up at United Way offices up to three (3) days before the event and left on the hook at the back door after each meeting.
Cancellations:Failure to provide seven (7) daysnotice of a cancellation will result in the forfeit of your deposit. You may cancel a reservation via email, a return email confirms receipt and acknowledgement of the cancellation.
Room Conditions:Leave it as you found it.
Supplies & Materials: Audiovisual equipment may be available upon prior request.
Beverages: A coffee/tea maker is available however there are no beverage supplies available to user groups.
Children:A responsible adult must supervise children at all times.
Repair:If any damage results from the use, act or neglect of applicant and/or the organization applicant represents and/or their agents, employees, customers, invitees, or licensees, UWNWMMI may, at its option, repair, remediate or replace such damage, and applicant and/or the organization applicant represents shall immediately pay to UWNWMI the total cost of such repair upon demand.
Lost & Found:Call (231) 947-3200 to report a lost or found item. We will hold items for 30 days. After 30 days, unclaimed items may be donated to charity. UWNWMI, its officers, employees, volunteers and other agents are not responsible for lost or stolen items.
Special Note:UWNWMI reserves the right to control the use of the Conference/Training Center to best meet the needs of the public. All scheduled uses are subject to change, including cancellation, by UWNWMI. Furthermore, UWNWMI reserves the right of immediate access to all rooms at all times and is not responsible for any inability to use scheduled rooms resulting from any cause, negligent or otherwise. UWNWMI reserves the right to terminate any usage at any time and without prior notice if the use constitutes a nuisance or criminal conduct.
Meeting Room usage form:
Meeting Group Name: ______
Purpose or Function of Group: ______
Main Contact Person: Office/Position Held
Phone: ______Email: ______
Seconday Contact Person:
Phone : ______Email: ______
Average # of Group Attendees Per Meeting: ______
As an authorized representative of the organization listed above, I agree to the room usage agreement
______Name and title
Confirmation/approval ______UWNWMI agent
Fee agreement : ______.