JEFFERSON COUNTY COMMISSION
PURCHASING DIVISION
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD NORTH
BIRMINGHAM, AL 35203
(205) 325-5381
PRINCIPAL BUYER: DOROTHEA ROBINSON OCTOBER 19, 2017
PURCHASING AGENT: MICHAEL MATTHEWS MUNIS 18008 ITB #: 6-18
TO: / Prospective BiddersINVITATION FOR BID NUMBER: / 6-18 (Full document can be viewed and downloaded at )
MUNIS ITB NUMBER: / 18008 (Bid must be submitted online at
SEPARATE SEALED BIDS FOR : / SULPHUR DIOXIDE
INVITATION TO BID RESPONSES WILL BE RECEIVED BY: / Dorothea Robinson, Principal Buyer
716 Richard Arrington Jr. Blvd North, Room 830
Birmingham, AL 35203-0009
***IMPORTANT SOLICITATION DATES***
BID DUE DATE: / BID OPENING DATE:
NOVEMBER 1, 2017 by11:30 PM Central Daylight Time (standard or daylight saving time as applicable) / NOVEMBER 2, 2017 by 2:00 PM Central Daylight Time (standard or daylight saving time as applicable)
Responses to this Invitation to Bid must be submitted via
***ALL VENDORS ARE REQUIRED TO REGISTER IN MUNIS TO ACCESS BIDS***
“MUNIS ITB # 18008 SULPHUR DIOXIDE”
Jefferson County Courthouse, Purchasing Department, Room 830
716 Richard Arrington Jr., Blvd. North, Birmingham, Alabama 35203-0009
NOTIFICATION OF INTENT
All recipients of this solicitation notice must indicate intent to submit a bid no later than OCTOBER 27, 2017 by 5:00P.M, CST. Those vendors submitting a Notification of Intent will be sent any related addendum, answers to inquiries, Excel Pricing Spreadsheet, etc. pertaining to this ITB. Notification of intent must be sent via faxed (205) 214-4034 or e-mailed to Dorothea Robinson at .
TELEPHONE INQUIRIES – NOT ACCEPTED
Telephone inquiries with questions regarding clarification of any and all specifications of the ITB will not be accepted. All questions must be e-mailed to Dorothea Robinson at .
Submissions may be withdrawn, modified, and resubmitted prior to the formal bid opening due date. Any submission modification(s) submitted after the “Bid Opening Due Date” may not be considered.
The County reserves the right to accept or reject any or all bids, or any part of any bid, and to waive any informalities or irregularities in the bid.
All costs incurred by the company to respond to this solicitation may be wholly the responsibility of the Bidder. All copies and contents of the bid, attachments, and explanations thereto submitted in response to this ITB, except copyrighted material, shall become the property of the Jefferson County Commission regardless of the Bidder selected. Response to this solicitation does not constitute an agreement between the Bidder and the County.
The County is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of Jefferson County, or any other means of delivery employed by the Bidder. Similarly, the County is not responsible for, and will not open, any bid responses which are received later than the date and time indicated above. Late bid responses will be retained in the ITB file, unopened.
Released by:
______
***ATTENTION VENDORS***
THIS MAY BE YOUR LAST NOTIFICATION for bid opportunities VIA THE
U. S. Postal Service.
The Jefferson County Commission Purchasing Division is moving to an “online” Bidding Process. Future bid notifications will be sent by electronic mail only.
PLEASE UPDATE YOUR VENDOR PROFILE OR REGISTER AS A NEW VENDOR
BY GOING TO:
Instructions are available on the Jefferson County Purchasing/PACA website located at
Please click on the “Supplier” tab.
FOR REGISTRATION ASSISTANCE PER THE NAME OF YOUR BUSINESS PLEASE CONTACT:
Wanda Harville / (205) 325-5783, Ext: 1801
Alpha Assignment: P, A, B, U, C, T, H, G
Michelle Clark / (205) 325-5026, Ext: 1815
Alpha Assignment: Z, Q, O, K, N, J, D, W, F
Maranda Stoves / (205) 325-5384, Ext: 1804
Alpha Assignment: R, X, V, M, I, E, L, S, Y
ITB #6-18
MUNIS BID #18008
DUE DATE: NOVEMBER 1, 11:30 P.M., CST
“SULPHUR DIOXIDE”
Dorothea Robinson, Principal Buyer
Room 830*716 Richard Arrington Jr. Blvd N
Birmingham, Alabama35203
Email:
No faxed or emailed responses will be accepted
JEFFERSON COUNTY COMMISSION
PURCHASING DIVISION
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD NORTH
BIRMINGHAM, AL 35203
(205) 325-5381
PRINCIPAL BUYER: DOROTHEA ROBINSON OCTOBER 19, 2017
PURCHASING AGENT: MICHAEL MATTHEWS MUNIS 18008 ITB #: 6-18
INVITATION TO BID
Sealed bids marked "SULPHUR DIOXIDE" will be received by the Purchasing Manager, Room 830 * 716 Richard Arrington Jr Blvd N, Birmingham, Alabama.
Bids will be accepted until 11:30 P.M. central time (standard or daylight savings time, as applicable) on November 1, 2017. Bids submitted after this date and time will not be considered.
Bids will be publicly opened at 2:00 P.M. on November 2, 2017.
The Countyis not responsible for delays occasioned by the U. S. Postal Service, the internal mail delivery system of the County, or any other means of delivery employed by the bidder. Similarly, the County is not responsible for, and will not open, any bid/proposal responses, which are received later than the date and time, indicated above. Late bids/proposals will be retained in the bid/proposal file, unopened.
TERM OF CONTRACT
Any contract resulting from this ITB will become effective upon approval and execution by the County Commission. The contract will end October 31, 2018. The term of this contact shall be for one year with two additional one-year renewals upon mutual agreement by both parties. However, the contract may be extended, at the County’s option, for a period of up to (2) additional 1 year terms.
CONTRACT PERIOD
Contract will be good for the period 11/13/17 – 10/31/18 with renewal, at County’s option, each fiscal year until 2020.
NOTIFICATION OF INTENT
All recipients of this ITB are asked to return a letter of Notification of Intent indicating that they intend to submit a Bid. Only those vendors submitting the Notification of Intent will be advised of any clarifications, addendum, answers to inquiries, etc. pertaining to this Bid. Notification of intent must be sent via faxed (205) 214-4034 or e-mailed to Dorothea Robinson at .
TELEPHONE INQUIRIES – NOT ACCEPTED
Telephone inquiries with questions regarding clarification of any and all specifications of the ITB will not be accepted. All questions must be e-mailed to Dorothea Robinson at .
TELEGRAPHIC/ELECTRONIC ITB RESPONSES
Bid responses sent by electronic devices (i.e., facsimile machines and email) are not acceptable and will be rejected upon receipt. Vendors will be expected to allow adequate time for delivery of their ITB responses either by airfreight, postal services, or by other means.
INTERPRETATIONS AND ADDENDA
No interpretation or modification made to any respondent as to the meaning of the ITB shall be binding on the Jefferson County Commission unless submitted in writing and distributed as an addendum by the Jefferson County Purchasing Department. Interpretations and/or clarifications shall be requested in writing and directed to Dorothea Robinson, Principal Buyer, Jefferson County Purchasing Division, 830 Courthouse, 716 Richard Arrington Jr. Blvd. North, Birmingham, AL 35203, (Fax 205 214-4034) or email: . Verbal information obtained otherwise will not be considered in awarding of contract. All addenda shall become part of the ITB.
JEFFERSON COUNTYCOMMISSION
PURCHASING DIVISION
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD NORTH
BIRMINGHAM, AL 35203
(205) 325-5381
PRINCIPAL BUYER: DOROTHEA ROBINSON OCTOBER 19, 2017
PURCHASING AGENT: MICHAEL MATTHEWS MUNIS 18008 ITB #: 6-18
INVITATION TO BID
STATEMENT OF PURPOSE
This ITB provides interested parties with sufficient information to enable them to prepare and submit a response for consideration by the County. By submitting a response, you are affirming that you (in the case of individuals) and/or your organization are interested in contracting with the County to provide services covered herein. This document serves a two-fold purpose in that it is the County’s document of record showing our specifications, terms and conditions, besides the purchase order, that will be executed with regard to the purchase of the services requested herein.
SPECIFICATIONS
Sulphur Dioxide in one (1) ton and 150 lb. cylinder.
REQUIREMENTS
- Must conform to requirements of American Water Works Association standard ANSI/AWWA B512-97.
- Bidder must be able to supply product on an as needed basis. The demand for this product will vary depending on weather conditions. During the rainy season there will be a heavy demand and bidder must keep sufficient supply on hand locally to meet this demand.
- Next day delivery will be a requirement.
- In the event of problems with a leak in cylinder vendor must supply there own safety equipment.
- Damage cylinder must be picked up 24 hours from notification of problem, at vendor expense.
Use of specific names and numbers is not intended to restrict the bidding of any seller and/or manufacturer, but is solely for the purpose of indicating the type, size and quality of materials, products, service, or equipment considered best adapted to the County's intended use.
Proprietary specifications may be waived for functional equivalents offered.
LANGUAGE, WORDS USED INTERCHANGEABLY
The word COUNTY refers to the JEFFERSON COUNTY COMMISSION and/or JEFFERSON COUNTY, ALABAMA throughout this document. Similarly, RESPONDENT, VENDOR, and BIDDER refer to the person or company submitting an offer to sell its goods or services to the COUNTY. The words PROPOSAL, QUOTATION, and ITB are all offers from the BIDDER. The County has established for the purposes of this RFP that the words SHALL, MUST or WILL are equivalent in this ITB and indicate a mandatory requirement or condition, the material deviation from which shall not be waived by the County. A deviation is material if, at the sole discretion of the County, the deficient response is not in substantial accord with this ITB’s mandatory condition requirements. The words SHOULD and MAY is equivalent in the BID and indicates very desirable conditions or requirements but are permissive in nature. Deviation from, or omission of, such a desirable condition or requirement will not in and of itself cause automatic rejection of a proposal, but may result in being considered as not in the best interest of the County.
JEFFERSON COUNTYCOMMISSION
PURCHASING DIVISION
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD NORTH
BIRMINGHAM, AL 35203
(205) 325-5381
PRINCIPAL BUYER: DOROTHEA ROBINSON OCTOBER 19, 2017
PURCHASING AGENT: MICHAEL MATTHEWS MUNIS 18008 ITB #: 6-18
INVITATION TO BID
DELIVERY
Waste Water Treatment Plants located in JeffersonCounty on an “as needed bases” and to various PACA member locations. Deliveries to Jefferson County Waste Water Treatment Plants must be between the hours of 8:00 a.m.
and 3:00 p.m.
INVOICING
All invoices must agree with the purchase order in description and price and include the following information:
1)Purchase Order Number; 2) Ship-to department name and address.
In order to ensure prompt payment, ALL ORIGINAL INVOICES*MUST BE SENT TO:
Jefferson CountyCommissionJefferson CountyCommission
Finance DepartmentEnvironmental Services
Room 820 County Courthouse716 Richard Arrington Jr. Blvd. N. Suite A-300
716 Richard Arrington Jr. Blvd. NorthBirmingham, AL35203
Birmingham, AL 35203
*If invoice does not agree with purchase order, credits or a corrected invoice will be required in order for the County to process payment. Invoices that do not reference an authorized Purchase Order will be returned to the vendor.
THIRD-PARTY “REMIT-TO”
If Bidder has a third-party “remit-to” company, that information must appear on the Bidder’s response. JeffersonCounty will send payment to the company designated by Bidder on its response, but will not be responsible for resolving payment issues, should the Bidder change payment processing companies after a payment has been mailed or without forty-five (45) days written notification to the Purchasing and Accounting division of JeffersonCounty.
Purchase orders will be issued as deliveries are required.
F.O.B. Destination via best way.
CANCELLATION
Failure to deliver as specified and in accordance with the bid submitted, including promised delivery will constitute sufficient grounds for cancellation of the order at the option of the CountyCommission.
TERMINATION OF CONTRACT
This contract may be terminated by the County with a thirty (30) day written notice to the other party regardless of reason. Any violation of this agreement shall constitute a breach and default of this agreement. Upon such breach, the County shall have the right to immediately terminate the contract and withhold further payments. Such termination shall not relieve the Contractor of any liability to the County for damages sustained by virtue of a breach by the Contractor.
PRICES
Include transportation (including fuel surcharge, if applicable). Prices quoted must include delivery. Prices must remain firm for 12 months.
JEFFERSON COUNTY COMMISSION
PURCHASING DIVISION
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD NORTH
BIRMINGHAM, AL 35203
(205) 325-5381
PRINCIPAL BUYER: DOROTHEA ROBINSON OCTOBER 19, 2017
PURCHASING AGENT: MICHAEL MATTHEWS MUNIS 18008 ITB #: 6-18
INVITATION TO BID
PRE-PAYMENTS
No prepayments of any kind will be made prior to shipment.
If mutually agreed upon, additional contracts may be executed, based upon this bid for the same item(s) or related types and/or sizes.
Bidder agrees that JeffersonCounty will be charged no more for item(s) bid than the State of Alabama, and that in the event of a price reduction; the County will receive the benefit of such reduction on any undelivered portion of contract.
PRICE REDUCTION
In the event of a general price reduction, the County will receive the benefit of such reduction on any undelivered portion of contract.
SAMPLES
If requested, bidder will furnish a sample of each item on which he has bid within seven (7) day (s).
Samples will be returned within thirty (30) days following the bid opening, if picked up by the bidder.
QUANTITIES
Quantities shown are estimates, and are not a guarantee to buy in the amount shown.
GUARANTEE
Bidder certifies by bidding, that he is fully aware of the conditions of service and purpose for which item(s) included in this bid are to be purchased, and that his offering will meet these requirements of service and purpose to the satisfaction of the Jefferson County Commission and its agent.
ACT 2016-312 PROHIBITION AGAINST BOYCOTTING
Contractor certifies that it is not currently engaged in, and for the duration of this agreement will not engage in, the boycott of a person or an entity based in or doing business with a jurisdiction with which this state enjoys open trade.
JEFFERSON COUNTY COMMISSION
PURCHASING DIVISION
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD NORTH
BIRMINGHAM, AL 35203
(205) 325-5381
PRINCIPAL BUYER: DOROTHEA ROBINSON OCTOBER 19, 2017
PURCHASING AGENT: MICHAEL MATTHEWS MUNIS 18008 ITB #: 6-18
INVITATION TO BID
INSURANCE
The successful bidder will maintain such insurance as will protect him and the County from claim under Workmen's Compensation Acts, and from claims for damage and/or personal injury, including death, which may arise from operations under this contract. Insurance will be written by companies authorized to do business in Jefferson County, Alabama and shall include Jefferson County, Alabama as Added Additional Insured By Endorsement including a thirty (30) day(s) written cancellation notice. Evidence of insurance will be furnished to the Purchasing agent not later than seven (7) day(s) after Purchase Order/contract date. Successful bidder is also required to include the bid number on the evidence of insurance.
Insurance Minimum Coverage:
Contracting party shall file the following insurance coverage and limits of liability with the County's Human Resource Department and Purchasing Department before beginning work with the County.
General Liability:
$1,000,000 - Bodily injury and property damage combined occurrence
$1,000,000 - Bodily injury and property damage combined aggregate
$1,000,000 - Personal injury aggregate
Comprehensive Form including Premises/Operation, Products/Completed Operations, Contractual, Independent contractors, Broad Form property damage and personal injury.
Automobile Liability:
$1,000,000 - Bodily injury and property damage combined coverage
Any automobile including hired and non-owned vehicles
Workers Compensation and Employers Liability:
$100,000 - Limit each occurrence
Umbrella Coverage:
$1,000,000 - Each occurrence
$1,000,000 - Aggregate
Added Additional Insured By Endorsement:
Jefferson County, Alabama
30 day(s) written cancellation notice
Under Description of Operations/Locations/Vehicles/Exclusions Added by Endorsement/Special
Provisions enter the BID/RFP Number, Project Number or Purchase Order Number Covered by
The Certificate of Insurance
JEFFERSON COUNTYCOMMISSION
PURCHASING DIVISION
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD NORTH
BIRMINGHAM, AL 35203
(205) 325-5381
PRINCIPAL BUYER: DOROTHEA ROBINSON OCTOBER 19, 2017
PURCHASING AGENT: MICHAEL MATTHEWS MUNIS 18008 ITB #: 6-18
INVITATION TO BID
HOLD HARMLESS AND INDEMNIFICATION
Contracting party agrees to indemnify, hold harmless and defend Jefferson County, Alabama, its elected officers and employees (hereinafter referred to in this paragraph collectively as “County”), from and against any and all loss expense or damage, including court cost and attorney’s fees, for liability claimed against or imposed upon County because of bodily injury, death or property damage, real or personal, including loss of use thereof arising out of or as a consequence of the breach of any duty or obligations of the contracting party included in this agreement, negligent acts, errors or omissions, including engineering and/or professional error, fault, mistake or negligence of Integrator, its employees, agents, representatives, or subcontractors, their employees, agents or representatives in connections with or incident to the performance of this agreement, or arising out of Worker’s Compensation claims, Unemployment Compensation claims, or Unemployment Disability compensation claims of employees of company and/or its subcontractors or claims under similar such laws or obligations. Company obligation under this Section shall not extend to any liability caused by the sole negligence of the County, or its employees. Before beginning work, contract party shall file with the County a certificate from his insurer showing the amounts of insurance carried and the risk covered thereby. Liability insurance coverage must be no less than $1,000,000. During performance the company must effect and maintain insurance from a company licensed to do business in the State of Alabama. Coverage required includes 1) Comprehensive General Liability; 2) Comprehensive Automobile Liability; 3) Worker’s Compensation and Employer’s Liability.
PROTECTION DAMAGE
Contractor will be responsible for any damage to property of the county or others caused by him, his employees or subcontractors, and will replace and make good such damage. The contractor will maintain adequate protection to prevent damage to his work and property of others, and take all necessary precautions for the safety of his employees and others. The contractors will comply with all safety laws and regulations in effect in the locality.