Risk Assessment Spain 19th – 23rd May 2014

Please note that this itinerary is correct at time of going to press. Specific dates of activities /destinations may be subject to change in the event of unforeseen circumstances, in which case the appropriate Required Action will be followed.

Date

/

Activity / Situation / Hazard

/

Action Required

Mon. 19th May (and all dates where relevant) / Waiting in Bus Park
Travelling on coach to destination (and subsequent coach excursions)
Travel sickness
Alighting from vehicle
Waiting at airport
Air travel
Members of Public / ·  Students told to stand on pavement part of park.
·  Students reminded of need to follow supervising staff’s instructions; sensible behaviour at service stations, airport, car parks, etc.
·  Seat belts to be worn at all times.
·  Students told to put all litter in rubbish bags to prevent accidents with rolling cans.
·  Sick bucket, water, cups, paper towels provided
·  Sit those prone to sickness at front
·  Written consent from parents for travel sickness medication if necessary
·  Bus to park in car park or with exit doors next to pavement where children can alight safely.
·  Staff to alight first and supervise children, being aware of other traffic
·  Follow airline staff’s safety procedures and instructions
·  Regular head counts.
·  In the airport students to stay in groups of 3+; meeting place to be designated; mobile phone numbers of trip leader given to students; emergency check list given to students; students reminded to be vigilant and not leave luggage unaccompanied.
·  Student with Epipen to carry on board aircraft with doctor’s note.
·  Students reminded about restrictions on hand luggage.
·  Passports handed to students just before check in and collected in after passport control in next country. Students regularly reminded to check passport has not been lost. Passports may be collected by staff if deemed safer.
Mon. 19th May / Check in to accommodation (see below)
Explore Coma Ruga and beach games. (Valid for all evenings when visiting the beach.) / ·  See full details below
·  Follow road safety guidelines
·  Staff to remind student that traffic drives on the right
·  Stay with group until in the pedestrianised area, then observe meeting times and places
Most of the areas of interest are along the front, where there is virtually no traffic.
·  Follow staff instructions on the beach and stay in a defined area with the group. No swimming in the sea.
At accommodation (for all dates) / ·  Behaviour and safety briefing on arrival; fire procedure from hotel staff
·  Regular room checks by staff
·  Designated member of staff will be on duty for any problems during the night. Students told where staff rooms are.
·  Ask for staff advice before using electrical equipment e.g. hairdryers
·  Take care on stairs and lifts
·  Staff to assess property on arrival and advise students of any further hazards, e.g. car parks/other groups/balconies etc. (hotel approved by Voyager)
·  Students will not be allowed to leave the hotel unsupervised.
·  Students told not to use the hotel pool (across the road, away from main building) or any balconies.
Tues. 20th May / (a.m) Excursion to Calafell market.
(a.m. - p.m.)Citaduella Park and Front
(p.m.) visit to Nou Camp football stadium / ·  Road safety and coach travel guidelines as above
·  Follow staff instructions at the market, stay in groups of 3+ and be vigilant.
·  Students given meeting time and place and told to return to meeting place in case of any problems.
·  Staff to patrol market and frequent the designated meeting place regularly.
·  Road safety and coach travel guidelines as above.
·  Group to observe meeting time and place.
·  Follow staff instructions and stay in groups of 3+.
·  Staff to patrol park and regularly frequent the meeting place.
·  No swimming.
·  Road safety and coach travel guidelines as above
·  Group will either be together or split into two for tour of stadium. Students to follow staff instructions and staff to spread out.
·  Stay in groups of at least 3 Students in museum. Staff to spread out at front and back. Students told not to leave museum section during this part of the tour.
·  Students to follow safety guidelines and instructions at the museum.
·  Students to be in groups of 3+ when in the shop.
Weds. 21st May / Barcelona
-  Las Ramblas
-  Gondrinas boat trip
-  Montjuic castle (possibly via cable cars)
-  Sagrada Familia (outside)
-  Shopping in gothic quarter. / ·  Transport guidelines as above
·  Students to move around Barcelona as a group, with regular headcounts and staff spread about the line. Roads crossed only under adult supervision.
·  Students warned about general safety in Barcelona; keep valuables hidden and preferably in zipped pockets, make sure mobiles are switched on and charged, be vigilant and look out for each other (opened bags, chalk markings etc…)
·  Follow staff instructions on boat (and cable car if used). Staff to monitor entrance and exits and to go first and last. Students to remain seated and wholly in the vehicle. Staff to walk with any students who do not wish to ride the cable car, for fear of heights.
·  Students may be given a set amount of free time in the pedestrianised part of the gothic quarter and Montjuic castle but are to stay in groups of at least 3 and observe meeting points and times; will be reminded of the need to act sensibly and warned of any traffic hazards, possibility of pickpockets, etc.
Thurs 22nd May / Visit to Port Aventura theme park. / ·  Transport guidelines as above
·  Reminder of road safety – crossing street - traffic
·  Students to follow safety guidelines provided by theme park staff
·  Stay clear of machinery, e.g. near rides
·  Students reminded to stay in contact with group leaders; sensible behaviour and follow safety guidelines
·  Regular mobile phone registration system used throughout the day to keep track of students.
·  Students to follow instructions given by staff and stay in groups of at least 3
·  Follow safety guidelines and instructions for specific rides, etc.
·  Members of public guidelines as above
ALL DATES / EVENING ACTIVITIES
(exact nature to be confirmed once facilities assessed) / ·  Students not allowed out of accommodation without a member of staff
·  Hotel rules and code of conduct explained to students on arrival – students expected to adhere to these
·  Follow instructions for individual activities (e.g. scrap-book making - use of scissors, etc.; quizzes – stay in groups)
·  Students to follow staff instructions regarding bed time – stay in own dormitories from 10pm at latest (depending on day’s activities). Staff to do regular checks.
·  For evening walks / games etc. follow risk assessment guidelines as for daytime excursions – stay with group, care crossing roads, follow staff instructions, groups of at least 3, etc.
·  Consideration of other guests – noise, movement restricted to our part of hotel, etc.
Friday 23rd May / Visit Tarragona
-  Roman walls
-  Amphitheatre
-  Roman Circus
-  Shopping Centre
-  Seafront
-  Cathedral
Return Journey to Wakefield / ·  Transport guidelines as above
·  Procedure as for Barcelona.
·  Reminder of road safety – crossing street - traffic
·  Students reminded to stay with group; sensible behaviour and follow safety guidelines
·  Regular head count by staff
·  Students to follow instructions given by staff and stay in groups of at least 3, although most of the day will be spent as a group, free time will be given within defined areas of shopping centre, pedestrian zones and seafront.
·  Observe time limits and meeting points.
See 19th May for details; students warned not to purchase alcohol, cigarettes, laser pens, knives.

Signed: Date: