RHA Assembly Meeting April 11, 2011

RHA Assembly Meeting April 11, 2011

I. Call to Order

II. Funding Request – OALC

Rafting Trip
April 29th – May 1st
Total cost is $1828
Projecting 24 people coming but fewer may come now
Residents have until the end of the week to get deposits to RA
Rafting fee, passenger van fee, campground fee, and food
Using opt out option at terraces dining hall to save on some money
Have $1000 remaining in budget
Deposit from residents = $25
Requesting $200 from RHA
Benefits
Try to provide best programs to residents in learning community
Really appreciate additional funding to help defray cost
Flyers that are made for event will note that program is sponsored by RHA
Q&A
Jordan – what has turnout been in past?
Has been successful in past because it is so much different from the typical program
The OALC community is great this year
Joanna – have you tried other ways of defraying costs?
Faculty advisers will be attending
Asking faculty and staff to be student drivers
Jordan – where is it?
In Watertown, NY
Jordan – are there other camps available?
Many state parks do not open yet
Other places nearby are RV campsites
$5 per person
Cheapest and closest to where the rafting
Clare – funding from residents?
Yes, it is $25
Gamy – how will deposits work?
6 people have given them in, must have them in by the end of the week
Sheraz – can you clarify why it will be $100 for food?
Projected cost for granola bars, snacks
Opting out program other than that
Discussion
Ike – how much is the budget?
$323.66
Jordan – good program, success in past, for what the trip is, the trip will be great and bring the community together
Faith – like that residents are being charged and this helps cut the cost
Davisa – like that residents are being taken off campus and it is not a typical program
Marissa – despite it being a costly program, not much is being asked of RHA and they have found other sources of funding
Joanna – yield
Joelle – yield
Sheraz – good program, putting a lot of budget in, program will still happen even without RHA, concern that specific food being purchased is not clear, and they are already opting out and doing grab n go
Can take away as many plans for the weekend; signing away 4 meals (dinner, breakfast, lunch, dinner)
Joanna – point of information, does meal opt out cost anything?
No
Jordan – opt out does not cover for snacks so it is not unreasonable to fund food
Hannah - agrees with Jordan
Motion
Jordan moves to allocate $200 to the OALC program
Seconded by Hannah
No dissent – motion passes

III. Elections

Treasurer
Motion by Jordan to close nominations for treasurer
Seconded by Ike
Joanna Miller
Sophomore next year, lives in Lyon
Dedicated, experienced organized
Has not missed one meeting at all
This semester
Voting member
Sponsorship and vendors chair
Delegate to minis
Experience
Treasurer in high school
Responsibilities were keeping track of budget/debts, fundraising, and reimbursement of receipts
Took it seriously
Fun
Q&A
Sheraz – as treasurer, what do you plan on bringing to RHA for the e-board?
Help to develop with good ideas, TCAT up to circles, help with RHyoU
Sheraz – how will you fundraise?
Bake sales, benefit concert, candy sale, auction
Val – how busy will your schedule be?
Applied to be an RA, but will have lots of free time to make meetings and fulfill commitments
Do radio and on debate team
Gamy – what has been your most rewarding experience so far?
Going to the minis conference at NYU getting to know people better, presenting program, and presenting bid
Gamy – how will you bring experiences at conference back to campus?
Bring programs back and great ideas
Sheraz – how do you keep yourself organized?
Planner, phone
Clare – greatest strength and greatest weakness?
Not sure about weakness but bring comfort as strength to e-board
Jordan – is e-board priority?
Yes
Clare – how is high school different from college and how will you adapt?
Adapt because college is more of a community and we can connect with town
Marissa - what do you bring to a group?
Bring confidence
Motion by Ike to close discussion
Seconded by Jordan
Dissent by Marissa
Want to talk about what we discussed last week
Sheraz
She grew throughout running for positions and will be a good e-board member
Brittany
She is a good candidate but only concern is that high school is her only experience and she has a learning curve
Clare
She does have a learning curve but she will bring her experiences from conference back next year and has grown a lot this year so deserves this chance
Ike
Should not hold it against her that she only has experience from high school because she is a first year student
Motion by Cody to close discussion
Seconded by Jordan
Vote
Majority voted for Joanna Miller to be next year’s treasurer
Director of Programming
Ike withdrew nomination
Motion by Davisa to close nominations for director of programming
Seconded by Joelle
Faith Lambert
Freshman bio major
From Brooklyn, NY
From Rowland Hall
RHA involvement
All RHA programmed events
Voting member
BRT Hall Rep
Attended mini no frills
Attended RHyoU
Why qualified?
Dedicated
Responsible
Well-organized
Been in RHA all year
Why running?
Bring a lot of great program ideas
Attended programs at conference at NYU
What does RHA mean to me?
Community
Helps build confidence
Campus involvement
Program ideas
Multi-cultural night
Decades night
“under the sea” pool party
De-stress
Walk through movie night
Q&A
Sarah – how busy will you be next year?
3 required class
RHA is only involvement
Will be main priority
Applied to be an RA but does not know status yet
Joanna – do you have any experience running programs?
Just helping in programming committee
Jordan – what other involvements have you had this year?
Amani Gospel Choir but it started to conflict with schedule
Brittany – how will you help RA’s with their programs?
Have archives so could use these to help with answering questions
Use RA’s and RD’s as resources
Ask past programming directors too
Sheraz – how has RHA changed since you started?
It helped to build my confidence
Faith is really shy
Was able to present ideas and this helped a lot
Gamy – how do you feel you are able to network at conference and bring ideas back and maintain relationships?
Email
Good with networking, friendly
Jordan – what is your biggest weakness and your greatest strength?
Strength- friendly
Weakness – shy
Clare – how will you overcome shyness in directing a committee?
Will be ok delegating tasks to committee
Brittany – RHA has annual programs, and how will you do these if you have new ideas?
Stick with the ways that Sex Fest but have the education more in the forefront
Chaz – give an example of how you follow-up with people when you need to please
Spoke with professor earlier this week about a class paper issue but dealt with the issue via face-to-face communication after
Joelle – do you think shyness will hinder communication/networking?
No because ok one on one and only nervous in large groups
Jordan – motion to extend Q&A for two minutes
Seconded by Ike
Jordan – what do you think was a flaw this year that you will change next year?
More advertisement for de-stress fest
Make it more well-known
Get materials from around campus
Not developed to extent that it could have been
Clare – can you give an example of how you overcame shyness at conference?
Presented a program at conference
Actively involved attendees of program and worked collaboratively
Took ideas from attendees of program as well and made it interactive
Joanna – why are you the best candidate?
Present self as the person she is and people can take her as the person she is
Can work with people and bond and make connections
Marissa Osowsky
Overall goal
Get residents talking about RHA
Program Idea
BYOB Program
Bring your own buddy
IC Amnesty Policy
Learn about safe alcohol usage
Around the World in 80 minutes
In the pub
Qualifications
International leadership organization in high school
Vice president of programming in high school
Worked on dance for courage and was part of their promotional group
Will work on posters to get people to these events
Knows that she still has lots to learn because she is new but that is what drives her to be here
Let’s Get them Talking!
Q&A
Joelle – what ideas do you have for programs?
BYOB
Around the World in 80 minutes
Joanna - do you think you would be better at programming or ad/pr?
Do well for both
Enjoys programming more than ad/pr and bringing logistics together
Sheraz – how do you plan on networking with delegates from other schools and bringing back ideas?
Look forward to going to conferences
Use email
High school experience made her the leader she is today and she did networking then so she has experience and can continue that from these conferences
Gamy – lots of experience with publicity. Why programming and not ad/pr?
Planned 28 meetings and chapter events as programming chair in high school and oversaw programs as president
Sarah – what are your next year’s responsibilities? How busy will you be?
15 credits
AAF is a half hour meeting each week
Jordan – what is one thing that would be the biggest challenge for you?
Living up to what Brittany has done and what her expectations will be
Can get advice from Brittany
Sheraz – how do you feel about delegating tasks in committee?
Very confident
Most recently promotions chair for Dance for Courage
Oversaw a board in high school and have everyone collaborate
Motion by Davisa to exhaust speakers list
Seconded by Joanna
Sam – what kinds of tools and strategies do you use to organize yourself especially when it comes to programming?
Planner – OCD with it, writes up when she does everything for a day, crosses it off when she finishes it
Davisa – what three words best describe you?
Outgoing
Organized
Creative
Chaz – can you address unforeseen expectations or time commitments with Buzzsaw? How will you collaborate with ad/pr chair?
Only does art for Buzzsaw and does it as she wants to
Not as much of a time commitment
Collaborate with everyone on e-board and definitely work with ad/pr chair
Clare – how will you incorporate your ideas into what is already being done and what is one thing you will change?
Get it out there more about who is putting programs on make it fun so people will come
Discussion
Joanna – Marissa will probably be better in ad/pr position based on her resume; Faith’s conference experience will help her
Davisa – yield
Jordan – Marissa has a lot of experience with ad/pr and will do well with this and Faith has room to grow and will do well
Sheraz – focus on the skills that each brought and don’t assume that Marissa will win
Sam – yield
Ike – yield
Brittany – both very qualified, think about how everyone will work as entire group in e-board
Sheraz – liked both presentations, strengths in different areas; Faith has RHA experience and Marissa has a lot of programming and ad/pr experience, see weaknesses as Faith being shy but she will not need to be presenting and she works well with 1:1 experiences and Marissa is very outgoing and she will delegate tasks well
Sarah – thinking about that Marissa put on a program tonight, had resume, thinks about whole picture, good picture for being programming chair, liked this
Hannah – impressed with Faith’s programming ideas and does not have much programming experience and is first year student, would be good member of e-board
Ike – Faith’s presentation is geared more towards being a programming chair but Marissa’s presentation was more focused on ad/pr
Motion by Joanna to exhaust speakers list
Seconded by Davisa
No dissent – motion passes
Brittany – focus on Marissa and Faith as programming chair
Sheraz – Faith has vision of what RHA programs will look like and what she can change, conference experience
Gamy – like that Marissa displayed programming during presentation and kept ad/pr on resume, Faith willing to overcome weaknesses
Chaz – Marissa presented programming experience and gave programming idea, Faith has experience through conference and RHA experience and being at every programming event
Davisa – enjoyed both presentations, Faith has grown throughout year because of RHA and going to conferences and presenting programs and shyness should not affect voting for her, for Marissa enjoyed her experience
Brittany – Faith has helped a lot and showed a lot of genuine interest in RHA programming, Marissa brings plus with excitement
Clare – Faith has more specific ways she would change past RHA programs but Marissa seemed to have more excitement and they would both bring fresh ideas to the program
Kiki- yield
Vote
Majority Vote is for Faith Lambert to be next year’s director of programming
Director of Ad/PR
Ike withdraws nomination
Joanna moves to close nominations for director of ad/pr
Seconded by Davisa
Marissa Osowsky
Let’s Get Them Talking
Active social media
Update pages regularly
Facebook, twitter, website, contests & events
Events publicly known and spread well in advance
Ideas
Napkin holder ads
Ample room to express what RHA is
Every resident sees them
Can be creative and designed well
Qualifications
Promotions Chair for Dance for Courage
Advertised for Creative Crunch as well as helping planning
Created ads for events and class projects
Q&A
Sheraz – what initiatives do you have for RHA to get our name out? How would you