RFP VENDOR CONFERENCE CALL-Minutes
March 15th 12:00PM-1:00PM
Surgery Optimization – Perioperative and
Anesthesiology Consulting Services
RFP 18-07-SSP
CONF CALL OVERVIEW: We got started by having Moffitt introductions, then vendor introductions, and then allow the department to give an overview of the RFP and lead into the question and answers.
INTRODUCTIONS:
Moffitt Introductions: Jane Fusilero, Dawn McCullum, Nancy Bolyard, Lori Perks, Karen Wartenberg, Christie Pratt, Portia Weiss, Desiree Hanson
Advisory Board: DJ McKerr
ECRI Institute: Robert Maliff
Enhance Healthcare Consulting: Howard Greenfield, MD & Bob Johnson
Premier, Inc.: Ericka Sundrud
PricewaterhouseCoopers, LLP: Kim Hamilton
Sullivan Healthcare Consulting, LLC: Randy Heisen
RFP OVERVIEW:
Dawn McCullum gave overview of the RFP:
20 OR Rooms, 15 at Magnolia and 4 at McKinley (adding 1 more in the next 15 months)
Moffitt Cancer Center is seeking a company to perform an assessment of Perioperative and Anesthesiology services to identify efficiencies, revenue and cost savings.
The areas for review should include but not limited to:
Capacity and Throughput Assessment:
block utilization and scheduling
pre-operative testing process and workflow
room management. i.e. turnover times, 1st case starts, optimal operating hours
add-on procedures/policy
performance reporting
Staffing and Productivity Management
management structure
provider coverage models
staff turnover and skill mix
productivity management and performance reporting
Other Operational Considerations
policies
optimal technology utilization
evaluation practice variability
length of time to get to surgery
standardization and utilization of surgery supply and costs
This assessment should include identification of additional items as they are discovered through data collection, quantitative assessment, benchmarking analysis and discussions with stakeholders, physicians, clinical and administrative staff.
The findings should be synthesized to provide an operational overview and quantification of the financial impact to the organization of any proposed recommendations.
Moffitt Cancer Center will also want a proposal for implementation to hardwire improvements for long term sustainment.
Prioritize achievable opportunities; sequence initiatives and timelines
Organize and deploy improvement teams
Conduct monthly steering committee meeting to ensure best practice sharing and problem solving
Monitor and track progress against goals
Interface with Information Technology and maximize services
Projected volumes: FY2018 Magnolia: 8,661 McKinley: 2,250
Interventional Radiology and Endoscopy are not within scope of the project.
QUESTIONS & ANSWERS:
Advisory Board – No Questions
Ericka from Premier: Formal onsite presentation after proposal is settled will occur? The cover letter can be included in formal proposal per Lori Perks.
The vendors will be short listed and a formal presentation will be possible for final decision.
Enhance Healthcare Consulting: Howard Greenfield, MD, introduced Bob Johnson also on phone. Needs explanation of operating services now? Is this a Single entity, general idea of what is being done currently? Per Nancy Bolyard, MMG consists of employed Moffitt Physicians, 90-95% surgeons are Moffitt employed. Do you have non physicians providing services in the non-perioperative areas? Per Jane, we have a separate Anesthesia group providing services, one reporting structure but functions as a group team.
Price Water House – Kim, How much detail other than table of contents do you want per the overview document? Per Dawn, as much detail as you can provide, to include statement of work, pricing, and detailed overview of services you can provide. Statement of work #5-needs requirement and to explain working with Moffitt correct, yes per Dawn.
Randy-will the IR and Endoscopy areas be included as it relates to the Anesthesia services? Per Nancy, no intent to include them, and per Jane no we are not including Endoscopy and IR. Randy request annual volume in both locations, per Karen MCC inpatient and outpatient 11K annual cases, MKC 2.2K annual cases with a total volume of 11K cases per year at both locations. Can you break this volume and numbers down for me in both locations and send to me per Randy? Yes, we can do this after the meeting, per Dawn.
Lori-reiterated and thanked all vendors, asked for any further questions and reminded vendors when the Bid packages are due. Meeting adjourned at 12:21PM.
BID PACKAGES ARE DUE: Thursday, March 29th, 2018 by 2:00pm EST to .
(Reminder to) EMAIL : one person from each company send a list of the participants who were on the call today. These minutes will be posted on-line with the RFP.