Troy Irish Genealogy Society

Troy Irish Genealogy Society

June 2016

BALLOT # 1

Vote for the Slate of Candidates to Serve 2016-2017

President: Christine Connell
Vice President: Kristen Cooney Ayotte
Secretary: Joan Durso
Treasurer: Lizette Strait
Web Master: Jeanne Keefe
List Administrator: Kathy Buckley

Pending Approval of the Charter Changes on Ballot # 2

Project Coordinator: Bill McGrath
Member Chair: Donna Vaughn

I Approve the Slate ______I Disapprove the Slate ______

BALLOT #2

Proposed Changes to theTroy Irish Genealogy Society's Charter

June 2016

Attention: Voting Members of TIGS

The following changes to the Charter have been proposed by the committee charged by the Preseident of TIGS to update the charter. Paid members in good standing may vote for or against these changes.

The ballot can be copied and downloaded by clicking this link and copying the word.doc to your own computer, fill it in using MS-Word and email it back as an attachment to List Administrator Kathy Buckley at:

Click here for a Link to the current TIGS Charter

The changes being proposed are:

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Change # 1

The Current Mission Statement is:

MISSION STATEMENT

The mission of the Troy Irish Genealogy Society is to discover, share and honor the heritage of our Troy Area Irish families through monthly meetings, our website and participation of our members.

The Proposed changes are in red italics:

MISSION STATEMENT

The mission of the Troy Irish Genealogy Society is to discover, share and honor the heritage of our Troy Area Irish and Non-Irish families. We provide technical and personal assistance and encouragement through monthly meetings, Social Media, the TIGS email list and participation of our members in genealogy-related activities; and to transcribe and provide free access on our website of local historical records of interest to genealogy researchers.

VOTE: YES ______NO______

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Changes # 2 & 3

Current charges are:

ARTICLE 4 – OFFICERS AND ELECTIONS

1. The Officers of TIGS shall be President, Vice President, Secretary, Treasurer, TIGS List Administrator and TIGS Webmaster. Additional officers, as may be deemed necessary in the future, shall be elected by a majority vote of the active members.

3. Elections will be held annually on line with all dues paying members eligible to vote. Elections will be held each May and dates will be set by the outgoing President. There will be a two-week period allowed for members to vote.

Proposed changes are in red italics:

ARTICLE 4 – OFFICERS AND ELECTIONS

1. The Officers of TIGS shall be President, Vice President, Secretary, Treasurer, List Administrator, Webmaster, Project Coordinator and Membership Chairperson. Additional officers, as may be deemed necessary in the future, shall be elected by a majority vote of the active members.

VOTE: YES______NO______

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Change # 4

Current charge:

ARTICLE 5 – DUTIES OF OFFICERS

3. The TREASURER shall:

b. pay bills as approved by TIGS officers;

Proposed changes are in red italics:

3. The TREASURER shall:

b. Pay bills for all expenditures, as approved by TIGS officers

VOTE: YES______NO______

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Changes # 5 & 6

ARTICLE 5 – DUTIES OF OFFICERS

There is no current charge, this is the addition of two new Officer's and their Duties

Changes are in red italics:

7. The PROJECT COORDINATOR shall:

a. Develop, propose, oversee and promote TIGS projects as related to preservation and transcription of records.

8. The MEMBERSHIP CHAIRPERSON shall:

a. Answer general research questions, received from the website link.

b. Follow up with meeting guests and absent local members, to encourage membership and meeting attendance.

c. Oversee the FACEBOOK social media site for TIGS.

VOTE: YES______NO______

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Change # 7

ARTICLE 7 – AMENDMENTS TO THE CHARTER

Current charge:

The CHARTER may be amended by a two-thirds of the votes cast. Changes to the CHARTER must be submitted at a meeting and receive approval from those in attendance. The Secretary will inform the Webmaster who will post the new proposal to the TIGS website with the election dates. At least one month will be given for the dues paying members to vote on the proposal. TheTreasurer will provide a list of the members, with their e-mail addresses, to the List Administratorfor voting verification.

Proposed changes are in red italics:

The CHARTER will be reviewed by a committee appointed by the President, and conducted every five (5) years.The CHARTER may be amended by a two-thirds of the votes cast. Changes to the CHARTER must be submitted at a meeting and receive approval from those in attendance. The Secretary will inform the Webmaster who will post the new proposal to the TIGS website with the election dates. At least one month will be given for the dues paying members to vote on the proposal. The Treasurer will provide a list of the members, with their e-mail addresses, to the List Administrator for voting verification.

VOTE: YES____ NO____

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Change # 8

ARTICLE 8 – DUES

Current charge:

Dues will be assessed yearly and will cover from January 1 through December 31 each year.

Propose changes in red italics:

Dues will be assessed yearly and will cover from January 1 through December 31 each year. Changes in DUES can be made as approved by TIGS officers.

VOTE: YES_____ NO______

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Change # 8

ARTICLE 9 – MEMBERSHIP

Current charge:

There will be two types of TIGS members to:

1. Full members – those who have paid annual dues. Full members are eligible to vote on the election of officers.

2. Associate members – those who have not paid annual dues. Associate members are not eligible to vote in elections or hold office, but may participate in TIGS meetings, activities, projects, list and website.

Propose changes in red italics:

TIGS members are defined as those who have paid their annual dues. Members are eligible to vote on the election of officers and proposed charter changes.

VOTE: YES_____ NO _____

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