ADD07 Postgraduate research student induction checklist 2017
(For students attending cohort inductions)
Welcome to your research degree. The following list contains an outline of what you need to cover during your induction, along with where the responsibility for that element of the process lies. The two right hand columns are to enable you to keep track of your induction and for any notes. At the end of the induction process, please return a completed copy to Martin Gregson in Registry. If you have any queries, please contact Martin.
Name:
Induction team: ______
Registry - 9.30am - 12.00
Activity / Responsibility / Done / Comments /Enrolment/Registration
· Confirm academic enrolment / Registry
· Financial enrolment / Registry
· Identify any specific needs the University should consider or be aware of (e.g. dyslexia, mobility etc.) / Registry
· Request staff IT Account / Registry
Policies and Procedures
· Regulations for Research Degrees / Registry
· Learning Outcomes / Registry
· YSJU Code of Practice for Research Degrees / Registry
· YSJU Research Degrees Handbook / Registry
· YSJU Research Students’ Charter / Registry
· Temporary suspension of studies for illness etc. / Registry
· ICT Policies: Acceptable User Policy
& Staying safe online / Registry
· Student Systems and Records (including e:Vision) / Registry
· Complaints Procedure / Registry
· Appeals Procedure / Registry
· Disability Policy / Registry
· Equality, Diversity and Human Rights Policy / Registry
· Parking Policy / Registry
· Bookable rooms at YSJU / Registry
Progress monitoring
· Progress reports / Registry
· Review meetings / Registry
· Transfer assessment (for PhD students only) / Registry
· Unsatisfactory Academic Progress Policy / Registry
On-line Resources
· University IT system – staff and student home pages / Registry
· Staff and student IT accounts / Registry
· Virtual Desktop / Registry
· Moodle VLE / Registry
ADD 1.00 – 4.30pm
Activity / Responsibility / Done / Comments /Training and Development
· Vitae Researcher Development Framework and Online Planner / ADD (JR)
· ADD06 YSJU Training & Development Needs Analysis & Training Plan – the process. / ADD (JR)
· Courses, available through:
https://www.yorksj.ac.uk/add/research/research-degree-training/ / ADD (JR)
· Place booked on “Starting your Research Degree” course / ADD (JR)
· Procedure for booking courses / ADD (JR)
Representation
· Research student representative on Research Committee / ADD (JR) / Lorraine Paylor
· Research student representative on Research Degrees Sub Committee (RDSC) / ADD (JR) / Emma Walker
· President YSJ Student Union / ADD (JR) / George Coombs
· President of Education at YSJ Student Union (also sits on RDSC) / ADD (JR) / Steph Foxton
Graduate Centre
· Issue of entry code and key for Graduate Centre and locker / ADD (JR)
· Networked printing, copying and scanning / ADD (JR)
· Printing in the Graduate Centre / ADD (JR)
· Books in Graduate Centre / ADD (JR)
University Research Administrators
· Research and ADD Events webpages / ADD (CB/SM)
· YSJU ADD09 Research Student Expenses Policy and its operation / ADD (CB/SM)
Tour of Campus – to include
· Holgate Student Centre – Student Information Desk and Reception / ADD (JR/DM)
· The Graduate Centre / ADD (JR)
· Academic Development Directorate / ADD (JR)
· Fountains Learning Centre/ILS, incl. SCONUL Access / ADD (JR/VW)
· Porters’ Lodge / ADD (JR)
· Medical Centre / ADD (JR)
· Students’ Union / ADD (JR)
· Security Office / ADD (JR)
· Careers and Employability / ADD (JR)
· Catering facilities / ADD (JR)
· Registry / ADD (JR)
Policies and Procedures
· Research Ethics at YSJU, see: https://www.yorksj.ac.uk/research/research-ethics--integrity/ / ADD (JR)
· YSJU ADD01 Code of Practice on Research Integrity & the UUK Concordat for Research Integrity / ADD (JR)
· Research Data Management Policy / ADD (JR)
· YSJU ADD02 Intellectual Property policy / ADD (JR)
· ADD11 Protocol for doctoral students engaging in teaching at YSJU / ADD (JR)
Relevant Resources and Services
· Vitae / ADD (JR)
· Reference management software (e.g. RefWorks) / ADD (JR)
· Technology Enhanced Learning support for Research, #PhDChat on Twitter etc, / ADD (PV)
School – Supervisors
Activity / Responsibility / Done / Comments /Introductions to key personnel
· School (e.g. Co-supervisors, Head of School, School Research Lead, Subject Director, Postgraduate Research Tutor) / Supervisor
· Academic Liaison Librarian / Supervisor
Tour of School – to include
· School facilities as appropriate / Supervisor
Health & Safety Induction
· Refer to separate form / Supervisor
Policies and Procedures
· Guidance on the use of solely or jointly-authored publications within a thesis submission / Supervisor
· Relevant School policies and procedures as appropriate / Supervisor
· Referencing system in use in the School / Supervisor
On-line Resources
· Relevant School IT resources and software (if applicable) / Supervisor
Training and Development
· Completion of ADD06 Training and Development Needs Analysis and Training Plan (essential within 1 month of start for full-time or 2 months of start for part-time) / Supervisor
· Subject specific training in the School / Supervisor
· Seminars / Supervisor
Supervision
· The role of your main supervisor / Supervisor
· The role of the co-supervisor (s)/ adviser/
external supervisor / Supervisor
· Arrangements for regular supervision meetings / Supervisor
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