Reporting To: Antar Victoria Committee of Management

Position Title: Office Manager

Reporting to: ANTaR Victoria Committee of Management

Location: 67 Brunswick St, Fitzroy

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ABOUT ANTaR VICTORIA

ANTaR Victoria was formed in 1997 to safeguard and expand the principles established in the Mabo and Wik High Court judgments. Since then, ANTaR Victoria’s focus has broadened to shift government policy in favour of advocating for the rights of Indigenous peoples to land and resources and based on the principle right of self-determination; the opportunity, time and support to build their own futures. Largely, ANTaR Victoria’s focus has been to disseminate information, educate and raise awareness among the non-Indigenous community about Indigenous rights and to reduce both explicit and implicit racism.

ANTaR Victoria is an independent, not for profit, membership organisation housed within the Brotherhood of St. Laurence (BSL) in Brunswick St, Fitzroy. ANTaR Victoria relies on the support of its members, local reconciliation groups (LRGs), Committee of Management and many volunteers to organise events, run campaigns and conduct community education workshops to inform and educate non-Indigenous people and impact on public policy. ANTaR Victoria is a state affiliate of national ANTaR.

For more information about ANTaR Victoria please visit www.antarvictoria.org.au

ABOUT ANTaR NATIONAL

ANTaR is a non-government, not-for-profit, community-based organisation and has been working with Indigenous organisations and leaders on rights and reconciliation issues since 1997. ANTaR campaigns nationally on key issues such as Close the Gap, reducing Aboriginal incarceration by reforming the justice system,constitutional reform and others.

ANTaR's focus is on changing the attitudes and behaviours of non-Indigenous Australians so that the rights and cultures of Aboriginal and Torres Strait Islander people are respected and affirmed across all sections of society.ANTaR persuades governments, through advocacy and lobbying, to show genuine leadership and build cross-party commitment to Indigenous policy. ANTaR works to generate in Australia a moral and legal recognition of, and respect for, the distinctive status of Indigenous Australians as First Peoples.

For more information about ANTaR National, please visit the website www.antar.org.au

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ABOUT THE OFFICE

The ANTaR Victoria office is the base for a secretariat of one part-time Office Manager, and volunteer members of the organisation. It is located behind the Brotherhood of St Laurence (BSL) building, Brunswick St, Fitzroy.

POSITION PURPOSE

The Office Managerwill be required to maintain the administrative side of the organisation, coordinate volunteersfor office support and events when required, develop strong relationships with partners and stakeholders, manage the online store and implement initiatives to increase sales. Financial responsibilities include processing of transactions, banking and working with the external bookkeeper and accountant in monitoring the finances to ensure we perform to our budget.

The role also involves being the point of contact for ANTaR Victoria members, groups, national and interstate ANTaR offices, partner organisations and the general public.

The key to the success of this role is the ability to work largely self-directed and without supervision, be a results-oriented people-manager, and be able to multi-task and prioritise a demanding workload, with the support of the Committee of Management (CoM). The person in this role needs to recognise the history, values and culture of ANTaR, and build upon the resources, knowledge, relationships and systems established by previous office/volunteer coordinators, COM and volunteers.

KEY RESPONSIBILITIES AND DUTIES

The core responsibilities of the position are to provide a high level of competency in the following priority areas:

1.  Office administration including financial oversight, merchandise coordination, membership, donor and fundraising management; and

2.  Volunteer coordination.

ORGANISATIONAL RELATIONSHIPS

Reports to: ANTaR Victoria’s Committee of Management and its designated Executive members.

Internal Relationships: ANTaR staff, members, local reconciliation groups (LRGs) and volunteers.

External Relationships: The BSL, Reconciliation Victoria and other partner organisations, ANTaR National, Aboriginal and Torres Strait Islander communities and organisations, local and state Government agencies, non-Government organisations and other stakeholders as required.

COMMUNICATION

Direct reporting to and meeting with CoM members, ANTaR Vic members, ANTaR National and other state and territory affiliates as well as liaising with LRGs across the state.

KEY SELECTION CRITERIA (please address each one in your application)

•  Good oral and written communication skills and ability to work appropriately cross-culturally.

•  Excellent administrative and organisational skills, including good working knowledge of website CMS, customer databases, Google range of services, Microsoft Office, (including Word, Excel).

•  Knowledge of basic accounting procedures(experience using Reckon software or similar accounting package an advantage).

•  Ability to work without direct supervision and to organise own workload to complete all tasks.

•  Experience of working with small community organisations engaged in community development.

•  Experience in managing a volunteer workforcein a facilitative but results-focused way.

PERSON SPECIFICATION

·  Must have a demonstrated commitment in working towards reconciliation and justice for Indigenous people and will preferably have a background of working in the area of Indigenous issues, rights or reconciliation.

·  Commitment to being accountable and transparent to other staff, volunteers and the CoM as a whole.

·  Must have demonstrated people-skills.

·  Must have ability to maintain records, complete reports and be accountable to the community, employer and funding bodies as necessary.

·  The incumbent will preferably hold a current Victorian Driver’s License and have own transport that can be used for work purposes, which will be reimbursed.

CONDITIONS OF EMPLOYMENT

In accordance with the Social, Community, Home Care and Disability Services Industry Award 2010.

SALARY CLASSIFICATION: Social, Community, Home Care and Disability Services Industry Award 2010,Level 2 - determined in relation to the individual’s skills according to http://www.fwa.gov.au/documents/modern_awards/award/ma000100/default.htm

•  This position is dependent onfunding; at this stage itis a fixed term contract of 12months, with a possibility of contract extension.

•  There is also a monthly meeting with the one of the Committee members to provide supervision and feedback.

•  The role is 0.3EFT spread over2or 3 days. This offers flexibility to the worker and the organization, and will give more time for volunteers to be involved.

•  Some weekend work and after hours work is required and time-in-lieu will be available.

•  ANTaR Victoria is an equal opportunity employer. Aboriginal and Torres Strait Islander peoples are encouraged to apply.

•  Superannuation contribution of 9.5%

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