REGULAR SESSION, BOARD OF PUBLIC WORKS AND SAFETY, SEPTEMBER 13, 2010
The Board of Public Works and Safety of Plymouth, Indiana, met in Regular Session on September 13, 2010, at 6:00 p.m. in the Council Chambers of the City Building, 124 N. Michigan St., Plymouth, IN.
Mayor Senter presided for Board Members Delp, Gardner, Neidig and Smith. City Engineer Gaul, City Attorney Chipman and Secretary Hutchings were also present.
Members Gardner and Delp moved and seconded to approve the minutes of the last regular session of the Board of Public Works and Safety on August 23, 2010 and to dispense with reading them since they have been reviewed and found to be correct.
Utility Superintendent Davidson presented the following reports:
CITY OF PLYMOUTH WATER DEPARTMENT
Board of Public Works and Safety
AUGUST 2010 Monthly Report
PLANT OPERATIONS
Water Treated August – Ledyard Plant 37,913,801 gallons
Water Treated August – Pine Plant 19,889,475 gallons
Total 57,803,276 gallons
Water Treated – Daily Average – Ledyard Plant 1,223,026 gallons
Water Treated – Daily Average – Pine Plant 641,596 gallons
Total 1,864,622 gallons
· General maintenance to the Ledyard and Pine Water Plants
· On 8-16-10 changed screens on both permanganate tanks for pre-treatment
· On 8-20 10 changed dehumidifier filters at Ledyard and Pine
· Backwashed filters at Ledyard Plant 9 times at 115,200 gallons each for a total of 1,036,800 gallons
· Backwashed filters at Pine Plant 9 times at 57,600 gallons each for a total of 518,400 gallons
· Total backwash for the month was 1,555,200 gallons
Water Sampling
· 10 – Distribution system bacteria samples
· 8 – Fluoride samples
· 372 – process control samples and analysis at the Ledyard Plant
· 372 – process control samples and analysis at the Pine Plant
Includes Ferrous Iron, Total Iron, Manganese, and Chlorine
· 8-10-10 Collected 1st bacteria sample from new 6” main on S. Sixth St.
· 8-11-10 Collected 2nd bacteria sample from new 6” main on S. Sixth St.
SERVICE
Locates 150
Total Number of Work Orders 333
Service Disconnects 21
Service Disconnects for non-pay 17
Service Reconnects for Non-pay 14
“Service Notice” left on door (Blue Tags) 9
“Insufficient Funds” notice left on door (Pink Tags) 6
New Radio Read / Meter Installations 24
Accuracy checks 201
After Hours Call Outs 8
Meters repaired 0
Hydrants Serviced
CONSTRUCTION ACTIVITIES
(5) Curb Stops Replaced (¾”)
8-4-10 1101 LWE / curb stop / box and rod(due to leak on line) Used Vactor truck
8-4-10 820 Mansfield St. / curb stop / box and rod – Used Vactor truck
8-5-10 613 W. Garro St. / curb stop / box and rod
8-5-10 738 Thayer St. / curb stop / box and rod
8-18-10 742 Thayer St. / curb stop / box and rod
(1) New Curb Stops Installed
8-5-10 700 W. Harrison St.
(0) Old curb stop found and capped off at valve
(10) New Taps Installed (1” Taps)
(8-24 and 8-25)
303 S. Sixth St. with complete service line
310 S. Sixth St. with complete service line
311 S. Sixth St. with complete service line
315 S. Sixth St. with complete service line
321 S. Sixth St. with complete service line
324 S. Sixth St. with complete service line
326 S. Sixth St. with complete service line
401 S. Sixth St. with complete service line
405 S. Sixth St. with complete service line
410 S. Sixth St. with complete service line
(0) New Mains Completed
(2) Valve Boxes Repaired or Replaced
8-10-10 2011 Westgate / Replaced telescopic valve box and rod
(0) Hydrant Repaired, Replaced, or New
8-10-10 Intersection of E. Garro St. and N. Liberty St. / Replaced fire hydrant and
installed auxiliary valve
(0) Main Breaks or Service Line Breaks and Repairs
(2) Service Lines Repaired or Replaced
8-9-10 900 W. Harrison St. / Replaced entire 2” service line from corporation stop to meter pit including 2” curb stop
8-27-10 511 N. Michigan St. / Replaced entire ¾” service line from main to curb stop
Miscellaneous
· Meter Reading Dates for August usage 8-31 / 9-1
· 8-5-10 Flushed out S. Sixth St. water main to prepare for bacteria testing
· 8-5-10 Spot checked service line for Harrison St. trailer park for line replacement – used Vactor truck
· 8-12-10 Repaired leak at Magnetic Parkway by replacing 5’ of service line from corporation stop, with ¾” copper
· 8-9-10 Cleaned out street boxes at Gideon and Pennsylvania with Vactor truck
· 8-9-10 Cleaned out street boxes at Randolph and Baker with Vactor truck
· 8-12-10 Retired old ¾” service at 1313 S. Michigan Street
· 8-13-10 Replaced old broken 4” main line valve at the intersection of Klinger Ave. and Grand Ave.
· 8-17-10 Repaired a service leak at 301 So. Liberty on their 2” service
· 8-17-10 Restoration to past dig sites
· 8-19-10 Replaced 4” main line valve at intersection of Dickson and So Michigan
· 8-26-10 Restoration to area involving the S. Sixth St. main project
· 8-27-10 Tested 1,320’ of 8” water main and 550’ of 10” water main at the new Tech Farm
· 8-31-10 Started setting up for Blueberry Festival
CITY OF PLYMOUTH WASTEWATER DEPARTMENT
Board of Public Works and Safety
AUGUST 2010 Monthly Report
PLANT OPERATIONS:
1) Total flow in gallons 62,114,144
2) Average daily flow in gallons 2,003,682
3) Monthly average in BOD removal 99.3%
4) Monthly average in TSS removal 97.0%
5) Monthly average in Ammonia removal 98.0%
6) General plant maintenance
7) Installed new phone conduit from main feed line to communications room
8) Installing information on maintenance program software
9) IDEM inspector, Mike Kuss was in for inspection of storm water site
10) Repaired methane waste burner
11) Installed new conduit for pH and temperature probe at SWRB
12) Rebuilt hydraulic cylinder on T-6
13) Cleaned ultra violet disinfection system which was packed with algae
14) Repacked #2 intermediate pump
15) Installing storm water retention basin at wastewater plant for added hard surface
MEETINGS ATTENDED:
8-4 Water / Wastewater staff meeting
8-5 Tech Farm Project, progress meeting
8-9 Board of Public Works and Safety
8-11 Water / Wastewater staff meeting
8-13 Tech Farm proposed change orders
8-16 Budget Work Session
8-18 Water / Wastewater staff meeting
8-19 Tech Farm Project, progress meeting
8-23 Board of Public Works and Safety
8-25 Water / Wastewater staff meeting
8-30 Fairfield Farms infrastructure dedication
COLLECTION SYSTEM:
1) Cleaned 30,551 feet of sewer lines
· 0’ during service calls
· 30,551 during preventive maintenance
2) Televised 0 feet of sewer lines
3) Mechanically removed roots from 2,368 feet of sewer lines
4) Removed approximately 15.3 ton of silt and debris during cleaning and inspections of sewer lines
5) Used approximately 65,100 gallons of potable water during sewer cleaning
6) Performed routine maintenance on 10 CSO’s and 15 pumping stations
7) Continuing the installation of the SCADATA system on Jail Lift Station
8) Continuing the cleaning and inspection of sanitary and storm sewer lines and structures in the NE section of the city
9) Filled float chamber in CSO #10 prior to manhole re-lining
10) Cleaned trunk line from industrial park to wastewater plant due to odor complaints
11) Received CCTV demonstrations on 8-18 / 8-20 software demonstration on 8-24
ASSISTED WATER DEPARTMENT
· Servicing fire hydrants throughout the city
· Repair dehumidifier at Ledyard Plant
· Assist in water meter change out program
· Welded out rigger on backhoe
· Continuing to troubleshoot SCADATA software problems
Davidson asked permission to advertise to replace the closed circuit television in order to televise sewer lines. He said that this item was budgeted for 2010; the current equipment was purchased in 2002 and repair parts are becoming unavailable and repairs are becoming more frequent. He said that the equipment would be installed on the existing 2002 Ford E450. Vendors have voiced no interest in the existing equipment so he has considered advertising on the municipal website to sell the equipment.
Members Gardner and Smith moved and seconded to approve the request. The motion carried.
Davidson said that M.E. Simpson has completed the leak survey for the water department. They inspected 70 miles of water mains and some service lines through electronically enhanced listening devices, which are then correlated to find the point of the leak, within two feet. Simpson located thirteen leaks: one main line leak, three service line leaks and nine hydrant leaks. Davidson said that nine of the thirteen leaks have already been repaired. He estimated the loss of water from the leaks to be 60,500 gallons per day. Davidson explained that the retail value of water lost was $144.55 per day; so the survey would pay for itself in three and a half months.
Fire Chief Metsker presented the following report for August for the Plymouth Fire Department:
PFDActivity Report
*Staff hours for Fire Alarm responses that have an associated EMS alarm record are considered shared hours.
Shared hours are posted only with EMS alarm responses to avoid duplication of staff hours in totals.
Current Period / Prior Period
Category / Current Count / Staff Hrs / Count / Staff Hrs
EMS Alarm Situations
No Location Provided / 172 / 522.60 / 1398 / 9,569.14
172 / 522.60 / 1398 / 9,569.14
Fire Alarm Situations
Chemical release, reaction, or toxic / 0 / 0.00 / 8 / 0.00
Combustible/flammable spills & leaks / 1 / 0.00 / 9 / 0.00
Cultivated vegetation, crop fire / 0 / 0.00 / 1 / 0.00
Dispatched and cancelled en route / 10 / 0.00 / 59 / 0.00
Electrical wiring/equipment problem / 1 / 0.00 / 12 / 0.00
Emergency medical service (EMS) Incident / 128 / 0.00 / 997 / 0.00
Excessive heat, scorch burns with no / 0 / 0.00 / 1 / 0.00
Extrication, rescue / 0 / 0.00 / 3 / 0.00
False alarm and false call, Other / 1 / 0.00 / 32 / 0.00
Fire in mobile property used as a fixed / 0 / 0.00 / 1 / 0.00
Fire, other / 0 / 0.00 / 4 / 0.00
Good intent call, Other / 1 / 0.00 / 2 / 0.00
Hazardous condition, Other / 0 / 0.00 / 3 / 0.00
Medical assist / 17 / 0.00 / 158 / 0.00
Mobile property (vehicle) fire / 2 / 0.00 / 15 / 0.00
Natural vegetation fire / 7 / 0.00 / 21 / 0.00
Outside rubbish fire / 1 / 0.00 / 5 / 0.00
Person in distress / 0 / 0.00 / 2 / 0.00
Public service assistance / 0 / 0.00 / 3 / 0.00
Rescue or EMS standby / 0 / 0.00 / 2 / 0.00
Rescue, emergency medical call (EMS) / 1 / 0.00 / 12 / 0.00
Service call, other / 0 / 0.00 / 4 / 0.00
Severe Weather & Natural Disaster / 0 / 0.00 / 4 / 0.00
Smoke, odor problem / 0 / 0.00 / 4 / 0.00
Special outside fire / 0 / 0.00 / 1 / 0.00
Special type of incident, other / 1 / 0.00 / 1 / 0.00
Steam, Other gas mistaken for smoke / 0 / 0.00 / 1 / 0.00
Structure Fire / 1 / 0.00 / 21 / 0.00
System or detector malfunction / 0 / 0.00 / 5 / 0.00
Unintentional system/detector operation / 0 / 0.00 / 7 / 0.00
Vicinity alarm / 0 / 0.00 / 1 / 0.00
172 / 0.00 / 1399 / 0.00
Testing/Maintenance of Equipment
Hydro Static Test 5 Year / 0 / 0.00 / 43 / 0.00
Placed Into Service / 0 / 0.00 / 1 / 0.00
SCBA Certified Test / 0 / 0.00 / 33 / 0.00
0 / 0.00 / 77 / 0
Current Period / Prior Period
Category / Current Count / Staff Hrs / Count / Staff Hrs
Training
Accountability / 0 / 0 / 11 / 11
Administrative Procedures / 0 / 0 / 7 / 9
Airway Management / 0 / 0 / 20 / 38
Airway Skills / 0 / 0 / 13 / 52
Apparatus / Equipment / 0 / 0 / 4 / 8
Apparatus Check Procedures / 0 / 0 / 4 / 8
Apparatus Drafting / 0 / 0 / 2 / 4
Autism Disorder / 0 / 0 / 50 / 155
Cardio Pulmonary Edema / 0 / 0 / 1 / 2
Cardiovascular System / 0 / 0 / 4 / 16
Communications Equipment / 0 / 0 / 3 / 12
CPR Recertification / 0 / 0.00 / 30 / 81.00
Decontamination / 1 / 2.00 / 1 / 2.00
Diabetics / 7 / 7.00 / 8 / 7.00
Electrical Safety / 0 / 0.00 / 35 / 105.00
Emergency Medical Services / 2 / 4.00 / 80 / 186.00
EMS Audit and Review / 35 / 46.00 / 260 / 641.00
EMS Legal Responsibilities / 0 / 0.00 / 19 / 42.00
EMS Skills Exams / 0 / 0.00 / 29 / 129.00
Enhanced Management Unified Command / 0 / 0.00 / 4 / 28.00
Epi Pens / 4 / 4.00 / 4 / 4.00
Extrication / 0 / 0.00 / 17 / 42.00
FF I -II / 0 / 0.00 / 18 / 78.00
Fire Behavior / 0 / 0.00 / 22 / 45.00
Fire Control, General / 0 / 0.00 / 2 / 8.00
Fire Department Organization / 17 / 25.50 / 17 / 25.50
Fire Extinguishers / 0 / 0.00 / 4 / 10.00
Fire Hose / 0 / 0.00 / 2 / 8.00
Fire Investigation / 3 / 21.00 / 9 / 57.00
Fire Protection Systems / 0 / 0.00 / 2 / 8.00
Fire Search & Rescue / 0 / 0.00 / 4 / 16.00
Fire Streams Theory / 0 / 0.00 / 2 / 8.00
Forcible Entry / 0 / 0.00 / 4 / 14.00
General Building Construction / 0 / 0.00 / 2 / 12.00