Regular Meeting of the Village of McLean held the 8th day of July 2015
Present:Mayor Mark Towers, Councilors,Adam Causer, Jamie Torry, James Potter, Brad Moes Admin.Shantell Wagman. (J Potter and B Moes were 10 minutes late)
Call to Order: Mayor Towers called the meeting to order at 6:57 pm.
Agenda:
100/2015–Clr. Torry: moved the agenda be adoptedas presented.
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Minutes:
101/2015 – Clr. Torry: moved the minutes of the Regular meeting held June 15/15.
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Correspondence:
Mayor Towers requested the correspondence be presented.
102/2015 – Clr.Potter: Correspondence- moved the correspondence was presented, and isto be filed accordingly.
Delegation: 7:15, White Butte Pharmacy
7:30, RCMP
8:15, Dwayne Godlien “In Camera”
Admin Report: yesFirst Responder Report: N/A
Rec Board Report: N/AFire Dept. Report: N/A
Water report: yes
Delegation1 – Shona Elder from WB Pharmacy entered at 7:10 pm and was given the floor. She left council chambers at 7:24 pm.
103/2015 – Clr. Potter: Pharmacy Drop off - moved that
WHEREAS White Butte Pharmacy would like to set up a prescription drop off at the Village office
BE IT RESOLVED that the Village THEREFORE agrees to this based on the conditions set forth in the agreement.
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Delegation 2 – Devin Pugh from the RCMP detachment of Indian Head entered at 7:26 pm and was given the floor. He left council chambers at 7:44 pm.
104/2015– Clr. Torry:CIIF Grant Holdback– moved that
WHEREAS the Village had previously held back $ 2682.79 of the CIIF grant from the rec board to ensure that the completion of the sportsground occurred
BE IT RESOLVED that council approves the work completed and THEREFOREreleases the $ 2682.79.
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A Causer abstained from this vote.
105/2015– Clr. Moes:Special Permit– moved that
WHEREAS the rec board requires the approval of council to obtain a special permit license for the beer gardens at sports day
BE IT RESOLVED that council THEREFORE approves this permit for Saturday July 18/15.
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106/2015– Clr. Moes:Shop Doors– moved that
WHEREAS the office has received two quotes to supply and install new shop doors (3)
BE IT RESOLVED that the Village awards this tender to Chad Brunskill based on his estimate of $ 13,446.83 and THEREFORE the Village agrees to pay a 50% deposit to order the product.
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Delegation 3 – Dwayne Godlien, Village Maintenance man entered at 8:10 pm, the meeting was called into closed session at this time, Dwayne was given the floor. He left council chambers at 8:46 pm and Mayor Towers moved the session of out in camera.
Mayor Towers called a 5 minute recess at 8:48 pm.
Mayor Towers called the meeting back to order at 8:55 pm.
107/2015– Clr.Causer:Highland Wolfe– moved that
WHEREAS Highland Wolfe has submitted pricing ($1,178.58) for the supply and install of one new direct feed chemical feeder for the chlorine solution
BE IT RESOLVED that the Village THEREFORE hires Highland Wolfe to supply and install this pump at the pumphouse.
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108/2015– Clr.Torry : Highland Wolfe – moved that
WHEREAS Highland Wolfe has submitted pricing ($634.60) to automate and rewire the low pressure switch
BE IT RESOLVED that the Village THEREFORE hires Highland Wolfe to supply and install this pressure switch at the pumphouse.
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109/2015– Clr. Potter: Pulse Electric– moved that
WHEREAS the lights in the shop need relocating in order to install new shop doors
BE IT RESOLVED that the Village THEREFOREhires Pulse Electric to perform this work.
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110/2015– Clr.Torry:Gravel– moved that
WHEREAS the council has budgeted for the placement of gravel on Village streets this year
BE IT RESOLVED that the Village THEREFORE hire Joe Schill Trucking to supply and place gravel at the rate of $ 25.00/yard.
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111/2015– Clr.Causer:Cell Phone Bill– moved that
WHEREAS Dwayne has incurred extra charges to his personal cell phone, due to Village use
BE IT RESOLVED that the Village THEREFORE reimburse him for the extra charges.
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112/2015– Clr. Potter:Septic Cleanouts – moved that
WHEREAS the Village has obtained 3 quotes for our annual fall septic tank clean out
BE IT RESOLVED that the Villagehires Lakeview Septic to perform the pump outs and THEREFORE the costs to the rate payers to have this done is $100.00.
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113/2015– Clr. Torry:Road Damages – moved that
WHEREAS there has been damages done to Grad Road and the Lagoon Road by a ratepayer
BE IT RESOLVED that the VillageTHEREFORE hires Dale Benson to fix the roads and back bill this to the culpert at cost plus 10%.
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114/2015– Clr. Causer: Certification – moved that
WHEREAS the Fire Departments Village Truck, needs certification
BE IT RESOLVED that the Village THEREFORE hires Rocky Mountain Phoenix to perform this inspection when in the area next.
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115/2015– Clr. Potter:Tree Dump Site – moved that
WHEREAS the Village had set up a tree dump site to aid in the clean-up of the storm last August
BE IT RESOLVED that the Village THEREFORE is NOW closing this site immediately.
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116/2015– Clr. Moes:Village Sign – moved that
WHEREAS the Village has decided that we need a new Village sign at the entrance of the Village
BE IT RESOLVED that the Village THEREFORE hires The Stripe Shop as per the price provided in their estimate to supply a new sign.
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117/2015– Clr. Potter:55 Haugen Bay – moved that
WHEREAS the Village has inspected the said property
BE IT RESOLVED that this resident THEREFORE remove the in ground sprinklers from Village easements and fill in the holes.
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118/2015– Clr. Torry:Kubota– moved that
WHEREAS the Villages Kubota needs repairs to the solenoid
BE IT RESOLVED that the Village THEREFORE takes the tractor to Youngs for the repair ($ 943.54).
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119/2015– Clr. Potter: JD Tractor– moved that
WHEREAS the Villages JD tractor needs a tire replaced
BE IT RESOLVED that the Village THEREFORE purchase and installs a new tire ($1225.50).
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120/2015– Clr Causer:Accounts Payable – moved the Accounts Payable to be paid as presented. ($24,120.30)
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Mayor Towers adjourned at 9:50pm.
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MayorActing Clerk