Agenda
Regular Board Meeting
Independent School District #7, Garvin County, Oklahoma
Office of the Superintendent
600 First Street, Maysville, OK 73057
Monday, July 13, 2015
6:00 p.m.
Note: The Board of Education of Independent School District #7, Garvin County, Oklahoma, may discuss, vote to approve, vote to disapprove, vote to table or decide not to vote on any item on this agenda.
I. CALL MEETING TO ORDER
II. RECORDING OF MEMBERS PRESENT AND ABSENT
III. APPROVAL OF AGENDA
IV. PUBLIC COMMENTS – PUBLIC OPINION WELCOME – PLEASE COMPLETE
THE PUBLIC COMMENT SIGN-UP FORM AND REGISTER WITH THE BOARD
CLERK PRIOR TO THE CALL TO ORDER. THREE (3) MINUTE TIME LIMIT.
GROUPS NEED TO SELECT A SPOKESPERSON.
V. APPROVAL OF THE MINUTES OF PREVIOUS MEETING(S)
1. June 8, 2015, Regular Meeting
2. June 25, 2015, Special Meeting
VI. APPROVAL OF ENCUMBRANCES AND/OR PURCHASE ORDERS
1. Discuss/vote to approve or disapprove encumbrance of purchase orders numbers
A. General Fund (2014-2015) #469 thru #477 for $1,762.33.
B. Building Fund (2014-2015) #14 thru #24 for $5,022.52.
C. Bond Fund (2014-2015) #64 thru #67 for $13,786.50.
D. General Fund (2015-2016) #1 thru #13 for $87,840.79.
2. Discuss/vote to acknowledge receipt of the following reports.
A. Activity Fund Custodian Analysis Report for June, 2015.
B. Bond Report for June, 2015.
VII. TREASURER’S REPORT(S)
VIII. AGENDA ITEMS
1. Proposed executive session so that the board can discuss the following:
A. the hiring of Paul Arnold as a teacher for the 2015-2016 school year. Ref. 25 O.S. 307(B)(1).
2 Vote to convene in executive session at ______p.m.
3. Acknowledge the board has returned to open sessions at ______p.m.
4. Executive session minutes compliance announcement.
5. Discuss/vote to approve or disapprove the hiring of Paul Arnold as teacher for the 2015-2016 school year.
6. Open and review bids for two buses.
7. Discuss/vote to approve or disapprove accepting the lowest and/or best bid or approve a procedure in awarding bid for two buses.
8. Discuss/vote to approve or disapprove accepting the insurance bid for the 2015-2016 school year. The renewal premium with RBC Insurance (Rosebure, Bailey and Craig Insurance), our current carrier, is $39,455.00.
9. Discuss/vote to approve or disapprove the following appointments for the 2015- 2016 school year:
A. Rhonda Blish - Treasurer.
B. Maurine Grimes - Encumbrance Clerk and Minute Clerk
10. Discuss/vote to approve or disapprove appointing Dr. Shelly H-Beach as Chief Executive Officer and/or Director of the following federal, state, and local programs for the 2015-2016 school year for the Maysville Public Schools. The programs/positions are Purchasing Agent, Custodian of Activity Funds, Title I, Child Nutrition Program Manager, Title II, Johnson O’Malley, Title IV, Special Education, Drug Education, Gifted Education, Reading Sufficiency Act, REAP, and E-Rate. This motion includes all other federal, state, and local grants and programs not specifically listed.
11. Discuss/vote to approve or disapprove the renewal of the lease-purchase of the Ford Crew-Cab Pickup for the year ending June 30, 2016. This renewal is required in the provisions of the Lease/Purchase with the Farmers and Merchants Bank of Maysville. Two payments at $9,044.94 each. The next payment is due 12-17-15.
12. Discuss/vote to approve or disapprove a Loan Agreement for Food Service Deficit for the 2015-2016 school year.
13. Discuss/vote to approve or disapprove a list of general activities which can be used to raise funds for the student activity fund for 2015-2016.
14. Discuss/vote to approve or disapprove a list of general expenditures which may be made from the student activity fund for 2015-2016.
15. Open and review bids for milk and dairy products for the 2015-2016 school year.
16. Discuss/vote to approve or disapprove accepting the lowest and/or best bid or approve a procedure in awarding bid for milk, dairy, and food products for the 2015-2016 school year.
17. Discuss/vote to approve or disapprove Terminix Pest Control Bid to continue service for the entire district during the 2015-2016 school year.
18. Discuss/vote to approve or disapprove contracting with Interquest Detection Canines for the 2015-2016 school year.
19. Discuss/vote to approve or disapprove the agreement with Delta Head Start for the 2015-2016 school year.
20. Review/discuss/vote to approve or disapprove accepting the following:
a. High School/Junior High School Student Handbook,
b. High School Faculty Handbook,
c. Elementary School Student Handbook, and
d. Elementary School Faculty Handbook.
21. Present the 2014 District Report Card issued by the Office of Educational Quality and Accountability.
22. Discuss capital improvements for Maysville Public Schools.
IX. SUPERINTENDENT’S REPORT
1. Budget and Finance
2. Other Reports
3. OSSBA Fall Conference – August 28-30, 2015
X. NEW BUSINESS
XI. BOARD MEMBER COMMENTS AND QUESTIONS
XII. ADJOURNMENT AT ______p.m.
AGENDA POSTED: July 9, 2015, at 11:00 a.m.
LOCATION OF POSTING: On the window at the Northwest entrance of the Maysville Junior/Senior High School Building.
AGENDA POSTED BY: Dr. Shelly Hildebrand-Beach
SIGNED: ______
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