Registering For External Seminars

Register for the class

  1. Prior to registering for a class, obtain the necessary approval from your manager.
  2. Contact the company offering the training class.
  3. Confirm that you have the necessary information to complete the purchase order. (See below)
  4. Let the company know that Standard Textile will pay for the class using a company purchase order. If the representative requires the purchase order number in order to confirm registration, tell them that you will call back with the purchase order number when it is assigned.
  5. Request that the invoice be sent to your attention.

Submit a purchase order

  1. From the STC Intranet, open the Non-Inventory Request Form in Supply Chain.
  1. Fill out the requested information as follows:
  • VENDOR: Fill out the vendor’s full name, billing address, phone/fax numbers.
  • VENDOR NUMBER: For expedient processing, reference the Vendor Number.
  • To find the company’s Vendor Number:
  • Search the AS400 for the assigned Vendor Number
  • Some vendors have multiple numbers. Select the Vendor Number with the billing address that matches the information provided by the company representative.
  • If this is a new vendor, complete the New Vendor Set Up Form located on the STC Intranet in Accounting Forms. Forward the completed form to Anna South, who will assign a Vendor Number.
  • REQUESTED BY: Your name
  • APPROVED BY: Your manager’s name
  • DESCRIPTION: List the class name, date, location, all employees attending the class, and price information.
  1. Circulate the completed form for your manager’s signature approval.
  • Values up to $1,000 must be approved by Department Manager.
  • Values exceeding $1,000 must be approved by Division Vice President.
  • Values exceeding $5,000 must be approved by Division Senior Vice President.
  • Values exceeding $10,000 must be approved by Chief Financial Officer.
  • Values exceeding $100,000 must be approved by Chief Financial Officer.
  1. Submit the original to Kathy McCarthy to obtain a purchase order number. Retain a copy for your records.
  1. The assigned PO number will be sent to you via email. Retain a copy for your records.

Notify Human Resources of Completion

Upon completion of any external seminar, please provide documentation of your attendance (certificate, agenda, course description, etc.) for your personnel file to the Training & Development department.

Submit a check request

Upon receipt of the invoice, sign your name and department number, attach a copy of the approved Purchase Order, and forward to Accounts Payable for payment.

Revised 1 2013