Regional Emergency Planning Committee

MULTI-COMMUNITY PLAN

“NAME”

REGIONAL EMERGENCY PLANNING COMMITTEE

REGIONAL HAZARDOUS MATERIALS EMERGENCY PLAN

RegionalHazMat Emergency Plan

RECORD OF AMENDMENTS

A record of changes to the plan will be noted on the record of amendments, which will contain the following:

Date of change
Page number of change
Recording signature

A complete list of plan users will be maintained in a central location specified by the REPC.

DATE OF CHANGE / PAGE NUMBER OF CHANGE / DESCRIPTION OF CHANGE

LISTOF COMMUNITIES IN
REGIONAL EMERGENCY PLANNING COMMITTEE

COMMUNITY / CONTACT PERSON / TELEPHONE / FAX / EMAIL ADDRESS

PREFACE

This Hazardous Materials Emergency Plan (HMEP)was prepared in accordance with the provisions of Section 303, The Emergency Planning and Community Right-to-Know Act, Massachusetts General Law c. 21E, 310 CMR 40.0000 (The Massachusetts Contingency Plan), the Massachusetts Comprehensive Emergency Management Plan, Chapter 639 Acts of 1950 and E.O. 242.

The Massachusetts State Emergency Response Commission (SERC) and the Regional Emergency Planning Committee (REPC) adopt this plan to provide for the protection of the public located within the REPC,in the event of a hazardous chemical emergency.

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Title: / Chair, Name Regional Emergency Planning Committee
Date:
Community:
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LIST OF COMMUNITIES/ORGANIZAIONS AND
PERSONS WITH A COPY OF THIS PLAN

NAME / ORGANIZATION / COPY #
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TABLE OF CONTENTS

RECORD OF AMENDMENTS

LIST OF COMMUNITIES IN REGIONAL EMERGENCY PLANNING COMMITTEE

PREFACE

LIST OF COMMUNITIES/ORGANIZAIONS AND PERSONS WITH A COPY OF THIS PLAN

TABLE OF CONTENTS

1.0INTRODUCTION

1.1PURPOSE

1.2OBJECTIVES

1.3ORGANIZATION (Describe)

2.0BASIC PLAN

2.1INCIDENT SUMMARY INFORMATION

2.2PROMULGATION

2.3AUTHORITY

2.4LIST OF ABBREVIATIONS

2.5ASSUMPTIONS

2.6Necessity of a Multi-Plan REPC HAZMAT Plan

2.7CONCEPT OF OPERATIONS

2.8ORGANIZATION AND RESPONSIBILITIES

3.0PLAN UPDATING

3.1PLAN DEVELOPMENT AND MAINTENANCE

3.2UPDATE POLICY

4.0PLANNING REQUIREMENTS CHECKLIST

5.0HAZARD ANALYSIS

ANNEXES

ANNEX A (ALL COMMUNITY NOTIFICATION AND ALERTING)...... A-

ANNEX B (DIRECTION AND CONTROL)...... B-

ANNEX C (CONTAINMENT)...... C-

ANNEX D (ASSESSMENT AND EVALUATION)...... D-

ANNEX E (PUBLIC WARNING AND EMERGENCY INFORMATI0N)...... E-

ANNEX F (PROTECTIVE ACTIONS)...... F-

ANNEX G (EMERGENCY MEDICAL SERVICES)...... G-

ANNEX H (TRAINING)...... H-

ANNEX I (EXERCISES)...... I-

ANNEX J (LOCAL/REGIONAL EMERGENCY RESOURCES)...... J-

ANNEX K (LOCAL/REGIONAL fACILITY PROFILES)...... K-

ANNEX L (HUMAN SERVICES)...... L-

ANNEX M (BIOLOGICAL LAB RESPONSE)...... M-

RegionalHazMat Emergency Plan1

1.0INTRODUCTION

1.1PURPOSE

The Regional Emergency Planning Committee (REPC) Hazardous Materials Emergency Plan (HMEP) has been prepared to meet both Federal and State statutory planning requirements, and to provide for a higher degree of preparedness to respond to incidents involving hazardous chemicals. Congress passed the Emergency Planning and Community Right-to-Know Act (EPCRA) of 1986, which requires local and state governments to plan for chemical emergencies. Massachusetts General Law c. 21E, Ch. 639 Acts of 1950 and Executive Order 242 require emergency planning by communities for chemical emergencies. The primary purpose of this plan, however, is to provide the framework and methodology to efficiently respond to hazardous materials emergencies within the communities of the ______REPC so as to protect lives, property and the environment.

In order to meet the emergency planning requirements, the Chief Executive Officer of each community will ensure that their communities will develop and maintain individual community HAZMAT plans, and will enter into multi-community Memoranda of Agreements with all the other REPC communities. The CEOs of each community will also ensure that any changes to that community’s plan that is a part of the REPC’s HAZMAT plan will be forwarded to the REPC in a timely manner.

JOINT PROCLAMATION

FOR
LOCAL EMERGENCY PLANNING COMMITTEEAMONG
List of Communities

KNOW ALL MEN BY THESE PRESENTS that;

WHEREAS, the provision of local emergency planning is mandated by the Federal Planning and Community Right to Know Act of 1986, thereby creating the Massachusetts Emergency Response Advisory Council, and

WHEREAS, said Advisory Council has designated each municipality as the local emergency planning committee, and

WHEREAS, municipalities are authorized pursuant to M.G.L. Chapter 40, Section 4A to enter into inter-municipal agreements, and

WHEREAS, the parties to this Agreement wish to coordinate and meet to investigate the parameters of an agreement that may be entered into pursuant to said M.G.L. Chapter 40, Section 4A for the provision of joint local emergency planning services, and

WHEREAS, the parties to this Agreement desire to work cooperatively to negotiate a mutually acceptable inter-municipal agreement for the provision of such services under Section 4A of Chapter 40 of the General Laws of Massachusetts.

NOW THEREFORE, the undersigned communities, acting through their respective executive officers, do hereby proclaim, as follows:

This agreement is intended for the ______undersigned communities to accept local plans and to share resources;
The parties hereto agree to designate individuals to meet regularly to plan for regional emergency planning services, subject to the approval as required by Section 4A of Chapter 40 of the General Laws of Massachusetts;
The parties hereto agree that such representatives shall use their best efforts to complete a suitable regional plan subject to necessary approval by the local executive authorities;
Such plan shall clearly state (1) its maximum term and duration not to exceed twenty-five years; (2) the maximum financial liability of the parties thereto as determined by authorizing votes in their respective municipalities; (3) the authorization of the necessary authority to enter into such agreement; (4) the method of keeping records of services performed, cost incurred, and reimbursement ad contributions received; (5) the keeping of financial accounts and issuance of financial statements to the parties; (6) the method of payment of bills and invoices; (7) the method of withdrawal of a party from such agreement; (8)the method of appointing officers to serve in such commission; and (9) all other necessary and relevant provisions incidental to the operation and effectiveness of municipal contracts and finance; (10) a resource list comprised of personnel and equipment from, but not limited to, public works, fire, police, emergency management, school, housing, health, and the executive department of each community.

IN WITNESS WHEREOF I have herewith set my hand and seal of the

1.2OBJECTIVES

The objectives of the Name REPC, Massachusetts Hazardous Materials Emergency Plan are to:

Describe the regional course of action that will minimize hazards to life and result in adverse impacts upon the environment for the release of a hazardous material.
Establish procedures to activate and provide for a coordinated effort by state, local and private industry within the region in response to a hazardous materials emergency.
Identify regional emergency response organizations, equipment, and other resources, that can be utilized during a hazardous materials incident.
Provide a mechanism (NIMS) to integrate community and facility response procedures to be implemented immediately upon a declaration of an emergency.

1.3ORGANIZATION (Describe)

The organization of the Name REPC, Massachusetts Hazardous Materials Emergency Plan is as follows:

The basic plan describes general information about the purpose and scope of this hazardous materials emergency plan and system.
The hazard analysis portion describes the known hazardous chemical facilities and transportation routes within the REPC.
The plan is then divided into functional Annexes that describe different components of an emergency response for hazardous materials incidents.
The REPC plan is organized as follows:

PLAN SECTION / CONTENT / LOCATION
Basic Plan / General information / REPC Plan
Annex A - Notification and Alerting / *Telephone rosters / REPC Plan
*Facility data / Individual Community Plans
Annex B – Direction and Control / *Who is in charge / REPC Plan
Annex C – Containment / *Containing HAZMAT / REPC Plan
Annex D – Assessment & Evaluation / *Determining the incident level / REPC Plan
Annex F – Protective Actions / *Protecting the public / REPC Plan
Vulnerable populations / Individual Community Plans
Annex G – Emergency Medical Services / *Lists of Hospitals, Ambulance Companies and Decon Units / REPC Plan
Annex H – Training / *Lists of response personnel and training levels / REPC Plan
Annex I – Exercises / *Exercise information / REPC Plan
Annex J – Local/Regional Emergency Resources / *Lists of Emergency HAZMAT resources (with contacts and telephone numbers) / REPC Plan
Annex K – Local/Regional Facility Profiles / List of EHS facilities, Vulnerable Populations, and emergency response resources / Individual Community Plans
Emergency Standard Operating Procedures / *Procedures to be followed / REPC Plan

*This information is also found in the Individual Community Plans (ICPs)

2.0BASIC PLAN

The REPC is organized as a Multi-Community Emergency Planning Committee and provides the Hazardous Materials Emergency Plan (HMEP) for the REPC communities listed below:

List of Communities

Each community in the NameREPC is requested to submit its CEM plan and acceptance letter to the Name REPC Chair.

Facilities’ endorsements and the plan are filed with the REPC along with municipal approvals. Letters of agreement between affected facilities and local jurisdictions shall also reside in prevention and response plans developed by the communities. This document will be maintained by the REPC and copies will be provided to the local communities. Changes to the local community plan shall be forwarded to the REPC for incorporation into the regional plan. Updates to the regional plan will be provided to the local communities in the REPC.

2.1INCIDENT SUMMARY INFORMATION

Incident reporting has been standardized by use of the documents provided in Annex A “Notification and Alerting”. A reporting form is located at the front of this plan and in Annex A.

2.2PROMULGATION

The will direct the promulgation of the Hazardous Materials Emergency Plan (HMEP) by executing an appropriate document under the delegated authority of the Commonwealth of Massachusetts State Emergency Response Commission (SERC).

2.3AUTHORITY

This HMEP is authorized and regulated under the Emergency Planning and Community Right-to-Know Act (EPCRA) of 1986, Public Law 99-499, Massachusetts General Law c. 21E, 310 CMR 40.0000 (The Massachusetts Contingency Plan) and the Massachusetts Comprehensive Emergency Management Plan. Other supporting legislation exists in the Clean Water Act, the Clean Air Act section 112 R, the National Contingency Plan, and Disaster Relief Programs. Chapter 639 Acts of 1950 and E.O. 242 requires emergency planning at the community level.

2.4LIST OF ABBREVIATIONS

ARCAmerican Red Cross

ATSDRAgency for Toxic Substances & Disease Registry

CAMEOComputer Aided Management of Emergency Operations

CDC Centers For Disease Control

CEPPChemical Emergency Preparedness Program

CERCLAComprehensive Environmental Response, Compensation & Liability Act of 1980 (PL 96-510)

CFRCode of Federal Regulations

CHEMTRCChemical Transportation Emergency Center

CHRISChemical Hazards Response Information System

CMAChemical Manufacturers Association

CMEDCentralized Medical Dispatch Center

CWAClean Water Act

DECON Decontamination

DODU.S. Department of Defense

DOEU.S. Department of Energy

DOTU.S. Department of Transportation

DPHDepartment of Public Health

EBS/EASEmergency Broadcast System/Emergency Alert System

EHSExtremely Hazardous Substance

EMAEmergency Management Agency

EMIEmergency Management Institute

EOCEmergency Operation Center

EOPEmergency Operations Plan

EPAU.S. Environmental Protection Agency

EPCRAEmergency Planning & Community Right-to-Know Act

FAAFederal Aviation Administration

FEMAFederal Emergency Management Agency

FWPCAFederal Water Pollution Control Act

GISGeographical Information System

HAZMAT Hazardous Materials

HHSU.S. Department of Health and Human Services

HMEPHazardous Materials Emergency Plan

HMRTHAZMAT Response Team

ICIncident Commander

ICSIncident Command System

IEMSIntegrated Emergency Management System

JICJoint Information Center

LEPCLocal Emergency Planning Committee

MARPLOTMapping Application for Response, Planning, and Local Operational Tasks

MassDEPMassachusetts Department of Environmental Protection

MEMAMassachusetts Emergency Management Agency

MSDSMaterial Safety Data Sheet

NACANational Agricultural Chemicals Association

NCPNational Contingency Plan

NCRICNational Chemical Response & Information Center

NETCNational Emergency Training Center

NFANational Fire Academy

NFPANational Fire Protection Association

NIOSHNational Institute of Occupational Safety and Health

NOAANational Oceanic and Atmospheric Administration

NRCNational Response Center/Nuclear Regulatory Commission

NRTNational Response Team

NRT-1Hazardous Materials Emergency Planning Guide

NRT-1ACriteria for Review of Hazardous Materials Emergency Plans

OHMTADS Oil and Hazardous Materials Technical Assistance Data System

OSCOn Scene Coordinator

PIOPublic Information Officer

REPCRegional Emergency Planning Committee

RQsReportable Quantities

RRTRegional Response Team (State or Federal)

SARASuperfund Amendments and Reauthorization Act of 1986 (PL 99-499)

SCBASelf Contained Breathing Apparatus

SERCState Emergency Response Commission

SLG 101Guide for all-hazard Emergency Operations Planning

SOPStandard Operating Procedure

TPQThreshold Planning Quantity

USCGU.S. Coast Guard (DOT)

USDAU.S. Department of Agriculture

USGSU.S. Geological Survey

2.5ASSUMPTIONS

Hazardous Materials incidents of varying degrees of severity will occur within thejurisdiction. Such an incident can occur at a fixed facility or on a transportation route or a combination of the two.
Assistance will be provided from adjoining localities, mutual aid agreements, the City/Regional HAZMAT Team, the Commonwealth of Massachusetts and the Federal Government, depending upon the magnitude of the incident.
The community within the REPC has appointed a Community Emergency Response Coordinator. The Coordinator’s name and contact information will be on file with the REPC chairperson and MEMA.
Depending upon the magnitude of an incident, this plan or portions of it will be implemented to coordinate actions, conserve resources and expedite mitigation of that incident.

Local Statistics

Community / Size
(SqMi.) / # Of
HAZMAT Facilities / Population / # Of Special Needs
Facilities / # Of Hospitals / # Of Schools / # Universities/ Colleges

2.6Necessity of a Multi-Plan REPC HAZMAT Plan

The REPC, the applicable local Fire Departments and the SERC receive Tier II reports from facilities that have hazardous substances as required by EPCRA, Section 302 (c). Review of these Tier II reports indicate that several chemical hazards exist inthe REPC’sarea.

Additional information supplied by railroad companies in Massachusetts also confirmed the presence of some quantities of EHS’s transported through REPC’sarea.

Although no qualitative or quantitative information is available regarding the presence of EHSs on the transportation routes, the REPC assumes that hazardous chemicals are transported on nearly all REPC and state roads in the REPC’s area.

2.7CONCEPT OF OPERATIONS

The protection of the health and welfare of the residents of REPC’s area must be managed at the local level. Assistance from other communities within the REPC and the State will be provided when requested, or in cases where a hazardous material emergency exceeds the capability of local response resources. REPC communitiesshould develop their own concepts within existing emergency procedures.

Hazardous materials emergencies can range from small fuel spills to large-scale releases requiring major evacuations and cause other problems. For purposes of consistency, the following response level definitions have been developed for this plan:

2.7.1Response Level Criteria

Level 1 – Controlled Emergency Condition

Incident that can be controlled by the primary first response agencies of a local jurisdiction
Single jurisdiction and limited agency involvement
Does not require evacuation, except for the structure or affected facility
Confined geographic area
No immediate threat to life, health or property

Level 2 – Limited Emergency

Potential threat to life, health or property
Expanded geographic scope
Limited evacuation of nearby residents or facilities
Involvement of one, two, three, or more jurisdictions
Limited participation or mutual aid from agencies that do not routinely respond to emergency incidents in the area
Specialist or technical team is called to the scene
Combined emergency operation such as firefighting and evacuation, or containment and emergency medical care

Level 3 – Full Emergency Condition

Serious hazard or severe threat to life, health and property
Large geographic impact
Major community evacuation
Multi-jurisdictional involvement
State and Federal involvement
Specialists and technical teams deployed
Extensive resource management and allocation
Multiple emergency operations

2.8ORGANIZATION AND RESPONSIBILITIES

The Regional Emergency Planning Committee will perform the following functions:

Establish Bylaws by which the REPC will function
Establish provisions for public notification, comments, etc.
Develop and maintain the regional HAZMAT Plan, incorporating it with information received from the communities in the REPC
Assist the jurisdiction, departments and agencies with regional HAZMAT plan development
Coordinate Regional HAZMAT exercises as required
Conduct HAZMAT training as required

Departments and agencies with responsibilities under this plan will develop and maintain procedures for implementing this regional hazardous materials plan. Facilities with EHS will develop and maintain procedures for implementing this hazardous materials plan. Facilities with EHS will develop plans specific to the chemicals they use and the area they may affect. These plans will be kept at the Fire Department, which serves the facility.
The Commonwealth of Massachusetts shall provide assistance to the REPC as provided for in the Commonwealth of Massachusetts Comprehensive Emergency Management Plan and the Massachusetts Contingency Plan.
The individual communities in the REPC have the responsibility of providing updated information to the REPC in a timely fashion
The REPC has the responsibility of updating the REPC plan when information is received from the communities in the REPC and disseminating the updated plan in a timely fashionPLAN UPDATING

2.9PLAN DEVELOPMENT AND MAINTENANCE