Direct Tel: 01653 605731
Our Reference: FOI 2010/11.006 / Swinton Grange
Malton
YO17 6QR
Dr Neil Bhatia
By email:
/ Main Reception Tel (Harrogate): 01423 815150
Fax: 01653 605766
Website: www.northyorkshireandyork.nhs.uk13th April 2010
Dear Dr Bhatia
Re: Information Request
We received your request for information on 9th April 2010. This will be dealt with in accordance with your rights of access under the Freedom of Information Act. To ensure we deal promptly and efficiently with your request we have listed the specific information you have requested below.
You request a copy, summary or extract of recorded information (if held by the PCT) in regards to the following request:
Regarding the rollout of Summary Care Record (SCR), please could you kindly provide the following information:
1. Please could you confirm that it is indeed the policy of your PCT to force patients to opt out a second time if their opt out has already been recorded in their GP record for some while.
2. Please could you confirm that it is indeed the policy of your PCT to only accept opt outs in writing, and only on the official CfH [Connecting for Health] form (in other words rejecting any opt out applications made on alternative opt out forms such as the one downloadable from The Big Opt Out website [www.thebigoptout.com]).
3. Please could you send me ALL communication (letters, emails, faxes etc) to GPs that your PCT has made regarding how to manage patients who have already opted out (i.e. prior to the PIP [public information programme] in your area).
If this is incorrect, please advise us as soon as possible.
If charges apply, please be aware that the information will not be released until payment is cleared.
We shall send you a response to your request within 20 working days. If we encounter unavoidable delays (e.g. staff absence or sickness) we may ask you for an extension of the time limit to help us deal with your request and avoid disruption to the public service we provide.
If you have any queries regarding this request, please contact me at the address given. Alternatively, more details can be found on our website at: www.northyorkshireandyork.nhs.uk .
General guidance relating to information requests is enclosed.
Yours sincerely
By Email
Fiona Davenport
Freedom of Information Officer
Enclosure
1. NYYPCT Freedom of Information Requests – Terms and Conditions.
Enc. 1 FREEDOM OF INFORMATION REQUESTS – TERMS AND CONDITIONS
Copyright. North Yorkshire and York Primary Care Trust (known as NHS North Yorkshire and York / NHS North Yorkshire and York (Community & Mental Health Services)) ‘the Trust’ / ‘the PCT’ information is subject to copyright protection and Database Rights unless stated otherwise. If any person uses the Trust’s copyright material the source of the material must be quoted and copyright status acknowledged. Unless expressly indicated on the material to the contrary, it may be reproduced free of charge for your sole use, including for non-commercial research purposes, news reporting, in any format or medium, provided it is reproduced accurately, is not used in a misleading manner and is not used for commercial gain. Publishing the information or issuing copies may be subject to the provisions of the Re-use of Public Sector Information Regulations 2005 and will require permission of the Trust and may require a fee. For information where the copyright is owned by another person or organisation, you must apply to the copyright owner to obtain their permission.
Recording Your Details. We will record your contact and request details in order to monitor and improve the service we provide. This information will be handled in accordance with the NHS Confidentiality Code of Practice.
Using Personal Data We Provide. You are required not to use personal data for electronic marketing (telesales, fax, e-mail) to our staff and comply with the Privacy and Electronic Communications (EC Directive) Regulations 2003. Provision of such personal data in response to a Freedom of Information or Environmental Information request does not constitute consent from the individual concerned.
The Data Protection Act gives individuals rights to prevent processing likely to cause substantial unwarranted damage or unwarranted distress (section 10) and to prevent processing for the purposes of direct marketing (section 11). You should be aware that selling, giving or sharing of personal data could breach the Data Protection Act. The Trust advises staff of their rights.
Feedback. Your feedback is welcome to help us improve the service we provide. Please send comments or suggestions to our address shown on this letter.
Review Procedure. If you feel that we have not met the requirements of the Freedom of Information Act 2000, you should contact the person who sent the response to you.
If you remain dissatisfied, you can ask us to review our decision by making a written “requirement for review” including your address, a description of the original request and the reasons why you are dissatisfied. Please send this to:
Chief Executive
NHS North Yorkshire and York
The Hamlet, Hornbeam Park, Harrogate, HG2 8RE
The review will be handled by staff who were not involved in the original decision - though this will not apply to Section 36 claimed exemptions in accordance with Dept of Health Directive. Your request will still be reviewed.
We aim to complete all internal reviews within 20 working days. More details can be found on our website: www.northyorkshireandyork.nhs.uk/AdviceInformation/AccessToInformation/index.htm
If you then wish to appeal you should contact the Information Commissioner for an independent review at the following address:
The Information Commissioner, Wyncliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Telephone: 01625 545745, Web Address: www.ico.gov.uk
© N Yorks and York PCT 2010 / Page 3 of 3[autofield] Last Printed: 13 Apr 2010
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