RDA (Section 3) Editor S Draft (October 2008) 11-55
Identifying corporate Bodies
Contents
11.0 Purpose and scope
11.1 General guidelines on identifying corporate bodies
11.1.1 Sources of information
11.1.2 Using access points to represent corporate bodies
11.2 Name of the corporate body
11.2.0 Basic instructions on recording names of corporate bodies
11.2.1 Preferred name for the corporate body
11.2.2 Variant name for the corporate body
Other identifying attributes
11.3 Place associated with the corporate body
11.3.0 Basic instructions on recording places associated with corporate bodies
11.3.1 Location of conference, etc.
11.3.2 Location of headquarters, etc.
11.4 Date associated with the corporate body
11.4.0 Basic instructions on recording dates associated with corporate bodies
11.4.1 Date of conference, etc.
11.4.2 Date of establishment
11.4.3 Date of termination
11.5 Associated institution
11.5.0 Basic instructions on recording associated institutions
11.6 Other designation associated with the corporate body
11.6.0 Basic instructions on recording other designations associated with corporate bodies
11.7 Language of the corporate body
11.7.0 Basic instructions on recording language of the corporate body
11.8 Address of the corporate body
11.8.0 Basic instructions on recording address of the corporate body
11.9 Field of activity of the corporate body
11.9.0 Basic instructions on recording field of activity of the corporate body
11.10 Corporate history
11.10.0 Basic instructions on recording corporate history
11.11 Identifier for the corporate body
11.11.0 Basic instructions on recording identifiers for corporate bodies
Access points representing corporate bodies
11.12 Constructing access points to represent corporate bodies
11.12.1 Preferred access point representing a corporate body
11.12.2 Variant access point representing a corporate body
11.0 / Purpose and scope
11.0.1 / This chapter provides general guidelines and instructions on choosing and recording preferred and variant names for corporate bodies, and on recording other identifying attributes of the corporate body.
11.0.2 / The chapter also provides guidelines on using the preferred name for a corporate body in conjunction with other identifying attributes to construct the preferred access point representing that body, and using variant names to construct variant access points.
11.0.3 / The chapter also provides additional instructions on names and other identifying attributes of subordinate and related bodies, government bodies and officials, and religious bodies and officials.
11.0.4 / Corporate body, as used in this chapter, refers to an organization or group of persons and/or organizations that is identified by a particular name and that acts, or may act, as a unit.
11.0.5 / Consider a corporate body to have a name if the words referring to it are a specific appellation rather than a general description.
11.0.6 / Typical examples of corporate bodies are associations, institutions, business firms, nonprofit enterprises, governments, government agencies, projects and programmes, religious bodies, local church groups identified by the name of the church, and conferences.
11.0.7 / Consider ad hoc events (such as athletic contests, exhibitions, expeditions, fairs, and festivals) and vessels (e.g., ships and spacecraft) to be corporate bodies.
11.1 / General guidelines on identifying corporate bodies
Contents
11.1.0 Sources of information
11.1.1 Using preferred access points to identify corporate bodies
11.1.0 / Sources of information
11.1.0.1 / Ø Take the name or names of the corporate body from any source.
11.1.0.2 / Ø For additional guidance on sources of information for the preferred name for the corporate body, see 11.2.1.2.
11.1.0.3 / Ø Take information on other identifying attributes of the corporate body from any source.
11.1.1 / Using access points to represent corporate bodies
11.1.1.1 / Ø When using a preferred access point to represent a corporate body associated with a resource (see 18.4.1) or to represent a related corporate body (see 32.1), construct the access point by applying the guidelines given under 11.12.1.
11.1.1.2 / Ø For guidelines on constructing variant access points representing corporate bodies, see 11.12.2.
11.2 / Name of the corporate body
Core element
Preferred name for the corporate body is a core element. Variant names for the corporate body are optional.
Contents
11.2.0 Basic instructions on recording names of corporate bodies
11.2.0 / Basic instructions on recording names of corporate bodies
Contents
11.2.0.1 Scope
11.2.0.2 Sources of information
11.2.0.3 General guidelines on recording names of corporate bodies
11.2.0.1 / Scope
11.2.0.1.1 / o A name of the corporate body is a word, phrase, character, or group of characters by which a corporate body is known.
11.2.0.1.2 / o For purposes of identifying corporate bodies, names of the corporate body are categorized as follows:
a) preferred name for the corporate body (see 11.2.1)
b) variant name for the corporate body (see 11.2.2).
11.2.0.2 / Sources of information
11.2.0.2.1 / Ø Take the name or names of the corporate body from any source.
11.2.0.2.2 / Ø For additional guidance on sources of information for the preferred name for the corporate body, see 11.2.1.2.
11.2.0.3 / General guidelines on recording names of corporate bodies
11.2.0.3.1 / Ø When recording a name of a corporate body, apply the general guidelines on recording names given under 8.5. When those guidelines refer to an appendix, apply the additional instructions given in that appendix, as applicable.
11.2.1 / Preferred name for the corporate body
Core element
Contents
11.2.1.1 Scope
11.2.1.2 Sources of information
11.2.1.3 Choosing the preferred name
11.2.1.4 Recording the preferred name
Choosing the preferred name
11.2.1.5 Different forms of the same name
11.2.1.6 Change of name
Recording the preferred name
11.2.1.7 Names consisting of or containing initials
11.2.1.8 Initial articles
11.2.1.9 Citations of honours
11.2.1.10 Terms indicating incorporation and certain other terms
11.2.1.11 Number, frequency, or year of convocation of a conference, etc.
11.2.1.12 Transliteration
Recording names of subordinate and related bodies
11.2.1.13 General guidelines on recording names of subordinate and related bodies
11.2.1.14 Subordinate and related bodies recorded subordinately
11.2.1.15 Direct or indirect subdivision
11.2.1.16 Joint committees, commissions, etc.
11.2.1.17 Conventionalized names for state and local units of United States political parties
Recording names of government bodies and officials
11.2.1.18 General guidelines on recording names of government bodies
11.2.1.19 Subordinate and related bodies recorded subordinately
11.2.1.20 Direct or indirect subdivision
11.2.1.21 Government officials
11.2.1.22 Legislative bodies
11.2.1.23 Constitutional conventions
11.2.1.24 Courts
11.2.1.25 Armed forces
11.2.1.26 Embassies, consulates, etc.
11.2.1.27 Delegations to international and intergovernmental bodies
Recording names of religious bodies and officials
11.2.1.28 Councils, etc., of a single religious body
11.2.1.29 Religious officials
11.2.1.30 Subordinate bodies
11.2.1.31 Papal diplomatic missions, etc.
11.2.1.1 / Scope
11.2.1.1.1 / o The preferred name for the corporate body is the name or form of name chosen as the basis for the preferred access point representing that body.
11.2.1.1.2 / o If a body changes its name, a preferred name is chosen for use with resources associated with the new name (see 11.2.1.6).
11.2.1.2 / Sources of information
11.2.1.2.1 / Ø Determine the preferred name for a corporate body from the following sources (in order of preference): [24.1A]
a) the preferred sources of information (see 2.2.1) in resources associated with the corporate body
b) other formal statements appearing in resources associated with the corporate body
c) other sources (including reference sources).
11.2.1.3 / Choosing the preferred name
11.2.1.3.1 / Ø Choose the name by which a corporate body is commonly identified as the preferred name for that body. For additional instructions on choosing the preferred name for a corporate body known by more than one form of the same name, see 11.2.1.5. For instructions on changes of name, see 11.2.1.6. [24.1A]
31st December Women's Movement
Beaufort Sea Project (Canada)
Breitkopf & Härtel
British Museum
Carnegie Library of Pittsburgh
Cambridge Anthropological Expedition to Torres Straits
Chama cha Tanzania cha Kutoa Msaada wa Kisheria
Chartered Insurance Institute
Colin Buchanan and Partners
Croydon Aerodrome
École de cuisine La Varenne
Lambeth Conference
Leicester Chamber of Commerce
Light Fantastic Players
Radio Society of Great Britain
Reial Acadèmia Catalana de Belles Arts de Sant Jordi
St. Annen-Museum
Symposium on Cognition
United States Catholic Conference
University of Oxford
Yale University
11.2.1.4 / Recording the preferred name
11.2.1.4.1 / Ø Record the name chosen as the preferred name for a corporate body applying the general guidelines on recording names given under 8.5.
11.2.1.4.2 / Ø Record the name of a corporate body as it appears in resources associated with the body. If the name does not appear in resources associated with the body, or in case of doubt, record it in the form most commonly found in reference sources. In applying this general guideline, apply the instructions given under 11.2.1.7–11.2.1.12.
11.2.1.4.3 / Ø For instructions on recording the names of subordinate and related bodies, see 11.2.1.13–11.2.1.17.
11.2.1.4.4 / Ø For instructions on recording the names of government bodies, see 11.2.1.18–11.2.1.27.
11.2.1.4.5 / Ø For instructions on recording the names of religious bodies, see 11.2.1.28–11.2.1.31.
Choosing the preferred name
11.2.1.5 / Different forms of the same name
11.2.1.5.1 / Ø If different forms of a corporate body’s name appear in resources associated with the body, apply the general instructions given below. When appropriate, apply the special instructions given under a)–d) below as well. [24.2A]
11.2.1.5.2 / Ø If variant forms[1] of the name are found in resources associated with the body, choose the name as it appears in the preferred sources of information (see 2.2.1) as the preferred name, as opposed to forms found elsewhere in the resources. [24.2B]
11.2.1.5.3 / Ø If variant names appear in the preferred source of information, choose the name that is presented formally as the preferred name. If no name is presented formally, or if all names are presented formally, choose the most commonly found form of name. [24.2D]
11.2.1.5.4 / Ø If there is no most commonly found form, choose a brief form (including an initialism or an acronym) that would differentiate the body from others with the same or similar brief names as the preferred name.
AFL-CIO
not American Federation of Labor and Congress of Industrial Organizations
American Philosophical Society
not American Philosophical Society, Held at Philadelphia, for Promoting Useful Knowledge
Euratom
not European Atomic Energy Community
Zhongguo di zhi ke xue yuan
not Zhongguo di zhi ke xue yan jiu yuan
Maryknoll Sisters
not Congregation of the Maryknoll Sisters of St. Dominic
Eurocare
not European Council for Alcohol Research Rehabilitation and Education
11.2.1.5.5 / Ø If the variant forms do not include a brief form that would differentiate two or more bodies with the same or similar brief names, choose the form found in reference sources or the official form, in that order of preference, as the preferred name.
Metropolitan Applied Research Center
(Official name. Brief form sometimes used by the center, MARC Corporation, is the same as the name of another body located in New York)
11.2.1.5.6 / Ø Record other forms of the name as variant names (see 11.2.2).
11.2.1.5a / a) Variant spellings
11.2.1.5a.1 / If variant spellings of the name appear in resources associated with the body, choose the form found in the first resource received. [24.2C]
African Centre for Fertilizer Development
not African Center for Fertilizer Development
(Resource received first has spelling "Centre"; resource received second has spelling "Center")
11.2.1.5a.2 / Record the other spellings of the name as variant names (see 11.2.2.6).
11.2.1.5b / b) More than one language form of the name[2]
11.2.1.5b.1 / If the name appears in different languages, choose the form in the official language of the body as the preferred name. [24.3A1]
Comité français de la danse
not French Committee of the Dance
11.2.1.5.b2 / If there is more than one official language and one of these is the language preferred by the agency creating the data, choose that form as the preferred name.
Canadian Committee on Cataloguing
not Comité canadien de catalogage
11.2.1.5b.3 / If the language preferred by the agency creating the data is not one of the official languages or if the official language is not known, choose the form in the language used predominantly in resources associated with the body as the preferred name.
Schweizerische Landesbibliothek
not Biblioteca nazionale svizzera
not Bibliothèque nationale suisse
(German is the language used predominantly by the body in its publications)
11.2.1.5b3.4 / In case of doubt, choose the form that is presented first in the first resource received.
11.2.1.5b.5 / Record forms in other languages as variant names (see 11.2.2.6).
11.2.1.5c / c) International bodies
11.2.1.5c.1 / If the name of an international body appears in the language preferred by the agency creating the data on resources associated with it, choose that form as the preferred name. In other cases, apply the instructions given under 11.2.1.5b. [24.3B1]
League of Arab States
not Union des états arabes
not Jami‘at al-Duwal al-‘Arabiyah
European Economic Community
not Communauté économique européenne
not Europese Economische Gemeenschap
[etc.]
International Federation of Library Associations and Institutions
not Fédération internationale des associations de bibliothécaires et des bibliothèques
not Internationaler Verband der Bibliothekarischen Vereine und Institutionen
not Mezhdunarodnaia federatsiia bibliotechnykh assotsiatsii i uchrezhdenii
[etc.]
Nordic Society for Radiation Protection
not Nordiska sällskapet för stralskydd
not Nordisk selskab for stralebeskyttelse
[etc.]
Societas Heraldica Scandinavica
not Heraldinen seura
not Heraldisk selskab
not Heraldisk selskap
not Heraldiska sällskapet
not Skjaldfrædafe lagid
(Official name is Latin; name appears in Danish, Finnish, Icelandic, Norwegian, and Swedish)
11.2.1.5c.2 / Record forms in other languages as variant names.
11.2.1.5d / d) Conventional name
11.2.1.5d.1 / If a body is frequently identified by a conventional form of name in reference sources in its own language, choose this conventional name as the preferred name. [24.3C1]
York Minster
not Metropolitan Church of St. Peter, York
Museo del Prado
not Museo Nacional de Pintura y Escultura
not Museo Nacional del Prado
not Real Museo de Pinturas y Esculturas
Exceptions:
11.2.1.5d.2 / Ancient and international bodies.[3] If the name of a body of ancient origin or of one that is international in character has become firmly established in a form in the language preferred by the agency creating the data, choose that form as the preferred name. [24.3C2]