Q: Why are we upgrading to CU Careers?
A: Seamless integration
CU Careers is part of the larger PeopleSoft upgrade project, called Elevate. The Elevate project encompasses enhancements to not only the recruitment platform, but also to the HR and Finance systems. Taleo, the CU Careers platform, was selected because of its seamless integration abilities with the new HR PeopleSoft platform called HCM.
Q: How will job postings be impacted by the upgrade in December?
A: Postings closed prior to December 5 in Jobs at CU will result in no impact
Postings opened on December 3 in CU Careers will require utilizing the new system
Postings opened in Jobs at CU that must remain open beyond December 3 in CU Careers will be most impacted
Any requisitions that are posted in Jobs at CU that must remain open beyond December 4 to continue collecting applications, must be re‐created in HCM (non-person profile) and re-posted in CU Careers after go‐live. Candidate materials will be managed in both the old and new system.
Q: What should I consider in preparation for the upgrade in December?
A: The most critical item is to assess and determine the timing of your postings:
1. Can you post early and close your posting prior to December 4 in Jobs at CU?
2. Can you wait and post in CU Careers on December 3rd?
3. If option one and two are not possible, postings must be re‐posted in CU Careers after go‐live on December 3rd.
When posting positions in Jobs at CU that you know will cut-over, please include the following language in your posting and edit your requisition in CU Careers so you can link the two postings:
Effective December 3, 2015, the University of Colorado will be transitioning to a new and improved career site. Due to this change, it is important that your application be submitted by the closing date listed in the posting, or by Friday, December 4, whichever date comes first.
Please note: Beginning December 5th, you will lose access to application materials stored in Jobs at CU and must use the new CU Careers, www.cu.edu/careers, to search career opportunities and submit applications.
When creating a requisition in Jobs at CU or placing an ad for a posting which you intend to also post in CU Careers, include the following disclaimer to let candidates know that CU will be transitioning to a new career site and how to search for the specific requisition:
“On December 5th, you will be redirected to CU Careers, our new career site. In order to access this posting, please use the keyword search for posting #____.”
- When we officially transition to CU Careers and you are creating the new posting, you will need to edit the appropriate requisition to display the Jobs at CU posting number as a searchable field. Identify your requisition and click Edit
- Edit the Working Title to add the posting number for example:
Q: How will applicants be impacted by the upgrade?
A: Most applicants should not be impacted by the upgrade. It is important to encourage applicants to complete their applications prior to December 4 at 11:59 pm or wait and begin the process in CU Careers on or after December 5.
The Jobs at CU site will no longer be available to applicants after 11:59 pm on December 4. Once the cut‐over occurs, all applicants will be automatically re‐directed to the new CU Careers home page. If applicants already completed and submitted their applications, nothing is required. However, if applicants did not complete and submit their applications or are new applicants, they will need to create a new CU Careers login account, search for the applicable posting and begin the application process.
We will make every effort to ensure applicants are aware of the pending upgrade. Alerts will be added to the Jobs at CU site beginning August 1.
Q: What is the upgrade timeline?
A: PeopleSoft HCM and CU Careers will go live on Thursday, December 3rd
Friday, November 20th: Last day to create AND approve new job descriptions in Jobs at CU (the feed from Jobs at CU to HRMS will no longer work after this date. Existing positons with no changes, can still be used to create postings directly in Jobs at CU through December 4th.
Friday, December 4th: Final opportunity to post in Jobs at CU
Thursday, December 3rd: HCM Go Live: Prepare position and non-person profile data in HCM and upon approval will feed to CU Careers
Thursday, December 3rd: HCM department users will access CU Careers to create and submit posting requisitions to Human Resources for posting once non-person profile is approved by HR
Friday, December 4th: Applicants may still apply in Jobs at CU until midnight
Saturday, December 5th: Applicants are redirected to apply in CU Careers and will no longer have access to application materials in Jobs at CU
Saturday, December 5th: HCM department users can access application materials in Jobs at CU. Available until May 2016
Q: If I cannot wait until the cut-over to post in CU Careers, what should I consider?
Options if you have not submitted, and have gotten the job description approved, in Jobs at CU by Friday, November 20th (during the time when HRMS will be down from Friday, November 20th at 5:00 p.m. through Wednesday, December 2nd):
University Staff – E-mail the draft job description in the new non-person profile format to and include the required documentation we normally collect in Jobs at CU. Your Consultant will review the description off-line in preparation for transition into CU Careers beginning on Thursday, December 3rd.
Classified Staff – E-mail the draft job description in the new non-person profile format to your Employment Consultant. Your Consultant will review the description off-line in preparation for transition into CU Careers beginning on Tuesday, December 3rd.
Faculty and Research Associate series (PRAs) - If job descriptions are not created and the action moved into all approvals obtained by Business Partners by Friday, November 20th, the next opportunity to populate the description (non-person profile) in HCM will be on Thursday, December 3rd. Creation and submission of postings to Human Resources in CU Careers can begin on Thursday, December 3rd as well. Please e-mail the draft job description for Faculty positions to and for Research Associate series (PRAs) positions to . The description will be reviewed off-line in preparation for transition into CU Careers beginning on Thursday, December 3rd.
Q: Now that candidates can update materials once they have apply in CU Careers, what can I do to manage this?
Add the following language to the posting in CU Careers - IMPORTANT: Once your application has been submitted, changes to your materials cannot be made. If you need to edit your application materials for any reason, please contact the Recruiter listed in the announcement to see if changes will be allowed.
Posting specific question - Once your application for this position has been submitted, changes to your materials cannot be made. If you need to edit your materials for any reason, you will need to contact the Recruiter listed in the announcement to see if changes will be allowed. Have you read and do you understand these instructions?
Running a report - Employee Services has created a report to help you track which candidates have updated their application materials, which documents were updated, and on what date(s). This will be a pre-delivered report called “Attachments Report” available for all Business Partners through CU Careers.
Communication with Applicants - Correspondence can also be sent out in mass email format from CU Careers letting applicants know that the review of resumes has begun and any future updates to their materials will not be considered. HR is determining the best way to implement this and will provide additional instructions closer to go live.
Q: What if I need help/Where can I find step by step guides?
A: Step-by-step guides have been developed to assist you through the transition.
Current guides are located at: https://www.cu.edu/hcm-community/recruit-hire
These guides will help you navigate the system, walk you through re‐creating your postings in the new system, and help you manage candidate materials. In addition, Human Resources will be available to assist you after go‐live.
Campus-specific guides are being developed and will be available closer to go-live.
Q: What are some of the benefits of CU Careers?
A: CU Careers provides many improvements over the previous system including:
Near real‐time data feeds between CU Careers and HCM - Job data can be automatically fed from HCM into CU Careers and once a candidate is selected for hire, pertinent candidate information will feed into HCM.
Background check integration - Background checks will now be initiated through HireRight using the candidate selection workflow process in CU Careers
Simplified workflow process - The new candidate selection workflow (CSW) simplifies the progression of candidates through the hiring process