Q Check Off Attendance Roster on Front Table

Philmont 2018

October 3, 2017 Contingent Committee

q Check off attendance roster on front table

q Make corrections to roster

q Indicate activity/sub-committee you wish to work on

Registration

· Council handled the registration very well

· 53 scouts 20 adults (5 participants dropped since registration)

· Philmont Dates

o Depart NJ for Colorado on Thursday, June 28, 2018

o Arrive at Philmont on Saturday, June 30

o Depart Philmont for NJ on Thursday, July 12

Crews Drew & Dave

· Crew Assignment discussion – Positions and Philmont notes

· Financial Collection process assign one advisor

· Fundraiser

Hats/Shirts/Patches Fran Daly

· Patches were handed out at Fall Contingent

· Fran and Drew to coordinate develop design for hats and shirts

Fall Contingent Meeting & Hike Recap Drew

· Full Contingent Meeting Feedback

· Map Discussion

· Food/Logistics

· Class A Uniforms

Selecting Philmont Treks Drew

· Program Preference (worksheet) to be sent

· 2017 Treks used to understand 2018 features

· philmontscoutranch.org/Camping/TrekPlanning/Glance.aspx

Training:

CPR Training – Tuesday September 19, 6:30PM – 9:00PM, Sunday, Sept 24 1:00PM – 3:30PM, Thursday, 28, 6:30PM – 9:00PM

CPR Location Ginesi Dr with American Heart Association Heartsaver CPR/AED @ $15 per person and check payable to Team Life or cash at class. Register email Craig Sherman

Wilderness First Aid Oct 14 -15, 2017 8AM – 5:30PM and March 17 – 18, 2018, 8AM – 5:30PM, Cost $95 @ Colts Neck Community Center, Bucks Mill Rd, Colts Neck NJ Vicki and Craig Sherman

Spring contingent shakedown: Logistics Giovanni Migliazza

· Forestburg from April 13 – 15 – reserved

· The format is a mini-Philmont with each crew spending 30 to 45 minutes per station.

· Bus to be confirmed with Browntown Bus Service (732) 591-1966 Perry Yost

· Food was order from Philmont. Two breakfasts, one lunch and one dinner will need to be packed for each crew. Terry Schmalzried

Adult certifications:

· Michael Hayward will collect all certification cards and create two books.

· Each advisor must be certified in Youth Protection which is offered online. This should be taken within one year of returning from Philmont (after July 12, 2018).

· Wilderness First Aid course will be offered in the fall Oct 14 -15, 2017 and March 17 – 18, 2018. Each advisor MUST have a current CPR certification. This training is mandatory to be an advisor.

· Trek Safely, Weather and Safety Afloat are also required and are offered online.

Scholarships:

· The Chris Hughes and Philmont scholarships are available for those will a financial need.

· The forms on the Monmouth Council Philmont website

· Scouts and Crews should look a fund raising opportunities

Itinerary

· Airline reservation Drew

· Planning for pre- Philmont activities

o Itinerary –Pikes Peak, Garden of the Gods, Koshare Kiva (possible alterative place to be selected).

Scrounge List

· Bear bags

· Tyvek

· First Aid supplies

· ????

Sub-Committee Assignments:

· Spring shakedown - April 13-15, 2018 Forestburg reserved Perry Yost

· Hats, Patches, Shirts Fran Daily

· Wilderness First Aid / CPR – Fall & Spring Vicki/Craig Sherman

· Financial Records Dave Napalatano

· Training Records collection Michael Hayward

· Copy Services Joe Lezamiz

Next Meeting

· Tuesday August 1, 2017 – Morganville Service Center

Important dates:

The Advisors Contingency Meetings (advisors or new advisors only) will be the first Tuesday of each month so we can use the large meeting room. Most meetings will be at the Service Center unless the date needs to be adjusted – all meetings start at 7:30.
3/1/2017 Registration Opens Council Wide
3/7/2017 Advisor Contingency Meeting
4/4/2017 Advisor Contingency Meeting
5/2/2017 Advisor Contingency Meeting
6/6/2017 Advisor Contingency Meeting
8/1/2017 (Planning for fall kick-off if needed)
9/5/2017 Kick-off Full Contingency Meeting - St. Leo's Church
9/15 - 9/17 2017 Philmont Fall Shakedown Hike
10/3/2017 Advisor Contingency Meeting
11/7/2017 Advisor Contingency Meeting
12/5/2017 Advisor Contingency Meeting
1/2/2018 Advisor Contingency Meeting
2/6/2018 Advisor Contingency Meeting
3/6/2018 Advisor Contingency Meeting
4/3/2018 Advisor Contingency Meeting
4/13 4/15 2018 Philmont Spring Shakedown Hike FSR
5/1/2018 Advisor Contingency Meeting
6/5/2018 Advisor Contingency Meeting
6/28/2018 Departure for Colorado
6/30/2018 Arrival Philmont Scout Reservation
7/12/2018 Depart Philmont Scout Reservation return NJ