Procedure for theManagement of Contaminated Assets

  • Project Manager’sChecklists
  • Induction Record
  • Non-Compliance/Unexpected Finds Record
  • ComplianceRecord

Form <AChecklist:Contaminated Assetwith SMP

ThischecklistshouldbecompletedbytheProjectManagerwhenaDialBeforeYouDig searchconfirmsworksaretotakeplaceonaTAMScontaminatedasset,ANDthesiteisto

be managed in accordancewith aSite ManagementPlan(SMP).

Activity / Yes/No/Comment/Date
Planning
Read and understandthe SMP
PrepareSafeWorkMethod Statementin accordancewith the SMP
SubmittoTAMS SeniorManagerRoad Maintenanceforapproval
HOLD POINT
Worksarenottoproceed until aresponse isreceived fromTAMSManager, Asset Acceptance.
AsperadvicefromSeniorManagerRoad
Maintenancean EnvironmentalConsultantis requiredto beengaged?
Ifrequiredas above,has an Environmental Consultantbeengaged?
Have SMP requiredsitespecificworkplans been submittedtoTAMSSeniorManagerRoad
Maintenanceforapproval?
HOLD POINT
Worksarenottoproceed untilTAMSSeniorManagerRoad Maintenance approvesWork Plans.
Induction
Ensure all staffareinducted andunderstand
the SMP (EnvironmentalConsultantto undertake induction).
Obtainsignaturesfromall staffindicating understandingofSMP and intentiontofully complywith all requirements.
Works
Implementation ofall aspectsofmanagement
plansarebeing implemented,monitoredand documented?
Non-Compliance and Unexpected Finds protocolsarebeing implemented,monitored
and documented?
Has Consultantbeen engaged?
Has EPA advice been obtained?
Records of non-compliance and unexpected findsandrectification activitiesarebeingkept?
PrepareaComplianceRecordandsubmitto TAMSSeniorManagerRoadMaintenancefor
approval
Has approvalforCompliance Recordbeen
received?

FORM <B>:Checklist ContaminatedAsset

without SMP

Thischecklistshould beused whenaDialBeforeYou Digsearch confirmsworksareto take

place on a TAMS contaminated asset, and the site is NOT managed through a Site ManagementPlan(SMP).

Activity / Yes/No/Comment/Date
Planning
TAMSSeniorManagerRoadMaintenance contacted and advice on the nature of the
contaminated siteobtained
SafeWorkMethod StatementsubmittedtoTAMS
SeniorManagerRoad Maintenanceforapproval.

HOLD POINT

Worksarenottoproceed until aresponse isreceivedfromTAMSManagerofAsset Acceptance.

As per advice from Senior Manager Road Maintenance an Environmental Consultant is
requiredto beengaged?
Ifrequiredas above,has an Environmental
Consultantbeengaged?
Havesite specificworkplansbeen submittedto
TAMS SeniorManagerRoad Maintenancefor approval?

HOLD POINT

Worksarenottoproceed until approvalofplansisreceived

Induction
Ensure all staffare inductedintotheSafeWork
Method Statement (orsimilar)andunderstand the environmentalconstraints/hazards.
Obtainsignaturesfromall staffindicating understandingofSafeWorkMethod Statement
(orsimilar) and intentiontofullycomply with all requirements.
Works
Implementation ofall aspectsofmanagement
plans/workmethod statements being implemented,monitoredand document?
Non-Compliance and Unexpected Finds protocolsarebeing implemented,monitored and
documented?
Has Consultantbeen engaged?
Has EPA advice been obtained?
Recordsofnon-complianceandunexpectedfinds
and rectification activitiesarebeingkept?
Prepare a Compliance Record and submit to TAMS Manager,AssetAcceptanceforapproval
Has approvalforCompliance Recordbeen received?

FORMC:Induction Record

/

Theundersigned have participated in thesitespecific induction,have understoodtherequirementsforworkonthissite andagreeto abide by measureswhich will ensurethe safetyofco-workers,thepublicandthe environment.

Site Name:
Work Task:
Name / Company / Date

FORM<D>:Non-Compliance/Unexpected Finds Procedure and Record

A Non-Complianceeventoccurswhere an activityhasnotbeencarried outin accordance

with theacceptedWorkPlansorSWMSs.

An Unexpected Find is the discoveryofundocumented waste, odorousorstained soil, asbestos,structures such asunderground storage tanks,slabs,oranycontaminatedor suspectmaterialthathasnotbeen disclosedpriortothecommencementofworks.

Inthe eventofanWHSincident, thestandardWHS incidentformscanbe attached. NOTE:Fortheprotection ofindividuals,pleasereferto individualsbytheirpositionheld.

PROCEDURE

1.StopWork,ifpossible,isolatethenon-compliance/unexpectedfindtoprevent accidental entry.

2.Contact ProjectManager

3.ContactTAMSSeniorManagerRoad Maintenance,who will contact EPA.

4.Contact(orengage)EnvironmentalConsultant

HoldPoint: observe advice provided byTAMS/EPA/Consultant

5.Rectifynon-compliance

6.Continue works,observing siteconditions

7.CompleteNon-Compliance/Unexpected FindsRecord.

Job Number:
Date:
SiteAddress:
ProjectManager:
Contact Number:
Non-Compliance
/Unexpected Find Description:
Corrective Action:

Signed by:

Site ManagerSeniorManagerRoad Maintenance

Date:Date:

FORME: ComplianceRecord

Thiscompliancereportmustbecompletedatthe conclusion ofworksand submittedto SeniorManagerRoad Maintenance.

Job Number:
Date:
SiteAddress:
ProjectManager:
Contact Number:

Planned Works

ManagementPlans:
(list)
Works Undertaken:
Non-Compliances
/Unexpected Finds and Corrective
Actions
Please attachthefollowingrecordsas
appropriate / Provide comments
Inspection Report with photographicandother records
Approved SamplingandAnalysisPlan
Approved Remedial/Corrective Action Plan
Approved Validation Report outlining works, records,monitoring,validation,documentation

FORME: ComplianceRecord

Anyotherrelevantdocumentation
All signedInductionFormsand
Non-compliance/Unexpected FindsForms

Signed By

ProjectManager / Date:
SeniorManager Road Maintenance / Date: