Purpose of a Fail Probation Letter for a Civil Service Employee
To inform the affected Civil Service employee in writing of failure to pass probation.
Instructions for completing a Fail Probation Letter for a Civil Service Employee
When complete, print this letter on letterhead. Include all required enclosures.
Instructions for using this Template
All fields contained within brackets [ ] are fields which require user modification. Click once on the word within the bracket and type your text. When a choice of paragraphs or sentences is given, be sure to delete the paragraph or sentence not used.
[Click here and type date]
[Click here and type Name]
[Click here and type Address]
Dear [Click here and type Name]:
This letter is to confirm our conversation on [Click here and type date] that you have failed to pass probation in your appointment as a(n) [click here and type title] ([click here and type job code] [click here and type appointment term] [click here and type appointment type] [click here and type percent time] in [click here and type unit]. Your last day of employment here shall be [Click here and type date].
Bumping Rights
Employees who have not passed probation are eligible per Rule 7 of the Civil Service Rules to:
- exercise bumping rights back to the prior position where probation was passed. According to University records, you do not have bumping rights.
OR
According to University records, you have bumping rights to [click here and click position title] position in [click here and type unit]. Please let me know by [click here and type date] (seven days from the date of this letter) if you decide to exercise your option to bump.
Layoff List
To have your name placed on the Layoff List you will need to provide:
- A copy of this letter to the Layoff List Coordinator;
- A new or updated application submitted to the U of M Job Center; and
- A written request to the Layoff List Coordinator to have your name placed on the list. You may complete the attached form and fax it to 612-626-7911, or mail it to:
Layoff List Coordinator
OHR Operations Center
545 West Bank Office Building
Mail Code 7534A
1300 S 2nd Street
Minneapolis, MN 55454
Or send an email request to
You should be aware of some guidelines during your notice period:
- Once you have provided all the relevant documentation, the Layoff List Coordinator will contact you with appropriate vacancies. It is in your best interest to have your name placed on the layoff list as soon as possible.
- You should also look for vacancies posted on the U f M Job Center website at for which you do not have rights, but for which you might be qualified and for which you may have an interest. Consider applying for these vacant positions.
Resources
You also may call the HR Consultant responsible for this area, [Click here and type HRC Name]at [Click here and type phone number], if you have questions about the layoff process and bumping rights.
Any questions that you may have regarding your medical, dental, life, and disability insurance and the retirement plan, if applicable, should be directed to the 4-UOHR Call Center at 612-624-UOHR (612-624-8647, 1-800-756-2363).For information regarding unemployment insurance benefits, if applicable, contact your local Minnesota WorkForce Center (see attached Important Resource Information for location).
I wish to thank you for your contributions to [Click here and type department name], and I wish you success in your future endeavors.
Sincerely,
[Click here and type Your Name]
[Click here and type Your Title]
cc: Employee Benefits,
[Click here and type Human Resources Consultant]
Layoff List Coordinator
Personnel File
Important Information
Employee Assistance Programs (EAP)
EAP provides cost-free professional consultation and referral services for University employees who need help withpersonal or work difficulties.Spouses and dependants are also eligible for EAP services.
EAP services are provided by
Sand Creek
612-625-2820
888-243-5744
sandcreekeap.com
LSS Financial Counseling
LSS offers employees and their families financial counseling with offices in 11 locations around the state.
LSS Financial Counseling (
Phone:1-800-528-2926
4-UOHR Call Center
612-624-UOHR (612-624-8647)
1-800-756-2363
To discuss continuation of your health benefits and the Layoff Severance Program.
Human Resources Consultant
[Click here and type HR Consultant's Name] [Click here and type HR Consultant's phone number]
Dislocated Worker Program
Available at Minnesota WorkForce Centers. Some locations include:
Blaine 1201 89th Ave NE Ste 235763-783-4800
Minneapolis 1200 Plymouth Ave N 612-520-3500
Minneapolis 777 E Lake St 612-821-4000
Bloomington 4220 W Old Shakopee Road952-346-4000
N St Paul 2098 E 11th Ave651-779-5666
St Paul-Midway 540 Fairview Avenue N651-642-0363
Services include job seeking skills workshops, job referrals and placement, retraining including the cost of tuition, on the job training, and assessment to enable you to enter into self-employment. For a complete list of offices, visit this website: .
University of Minnesota Layoff List
To be placed on the University of Minnesota Layoff List, complete a staff application online at and submit a written request to be placed on the layoff list to or:
Layoff List Coordinator
OHR Operations Center
545 West Bank Office Building
Mail Code 7534A
1300 S 2nd Street
Minneapolis, MN 55454
Fax: 612-626-7911
Unemployment Insurance Benefits
Apply for benefits using TELECLAIM 651-296-3644 (option 1) or 1-877-898-9090 from a touch-tone phone or contact your local Minnesota WorkForce Center. Also visit:
Request to be placed on the University of Minnesota Layoff List
In order to be placed on the University of Minnesota Layoff List, you must have received a written notice of layoff (stating your layoff rights and last day of work), have an updated staff application online at and request in writing to be placed on the layoff list.
Completion of this form shall be considered a request to be placed on the University of Minnesota Layoff List. SEND the completed form to: Layoff List Coordinator, OHR Operations Center, 545 West Bank Office Building, Mail Code 7534A, 1300 S 2nd Street, Minneapolis, MN 55454, OR you may fax the completed form to612-626-7911. ALTERNATIVELY, you may use email to request placement on the Layoff List. ()
Name (please print)
Empl_ID
Department
Classification
Layoff Date
Please check which of the following apply:
Updated staff application on-line at
Layoff Notice attached
Signature
Phone #
Today’s Date