Purchasing Plan, P-8

PURCHASING PLAN, P-8

Developing the Plan

Annually, each school with any of the grades P-8, must complete a Purchasing Plan which identifies the purchases to be made with textbook/instructional material funds allocated for the current adoption cycle. Local boards shall approve all plans as to sufficiency of funding to support purchases, and a copy of each school’s plan must be filed at the local district office. Purchasing plans may be revised.

As a school’s purchasing plan is developed, the needs in the adoptive content area(s), as well as the replacement needs of other content areas, must be considered. The following questions should be addressed during the planning process:

Have replacement needs for all content areas been addressed?

Are additional materials needed to provide for potential increases in enrollment?

Are curricular/instructional design changes planned for the future that might necessitate additional purchases?

How durable are the selected items? Has this issue been addressed in purchasing?

Is the necessary hardware for electronic instructional materials available?

Completing the Plan

The following pages provide forms that may be used in the development of a school’s purchasing plan. Every school’s purchasing plan must be submitted to the district office for approval by the local school board and then kept on file. It is recommended that a school’s purchasing plan be a part of its Comprehensive School Improvement Plan.

A school’s plan must:

provide opportunities for cooperation among teachers during the selection process,

indicate the persons involved in the development of the plan,

identify the purchases on district purchase orders or by using Sample Forms 2 and/or 3,

stay within the funding allocation,

include Form 4, “Budget Summary” and,

include Form 5, “Statement of Accountability”.

Questions regarding the completion of the purchasing plans should be addressed to one of the following:

District Textbook Coordinator

Kentucky Department of Education Instructional Resources Consultant

Purchasing PlanLivingston County Schools

Date Nov. 19, 2014FORM 1

COVER PAGE

School Name Livingston County Middle School (LCMS)

School Number 065 District Number _____345______

Grades 7-8 Enrollment approximately 200

Adoption Cycle 2014-2015 School Year

Content Area(s) Spanish, ELA, Science, Math, Music

______

Names and titles of persons responsible for the development of the plan:

All staff, committees, and SBDM at LCMS were asked for input on this plan. Some primary contributors to the plan were:

Michele Powell, 8th grade ELA teacher;

Carl Schoensiegel, 7th grade math teacher;

Resanda Robertson, 8th grade science teacher;

Tara Haslett, P-8 music, band, choir teacher and anticipated Spanish teacher for next year.

Purchasing PlanLivingston County Schools

Date 11-19-2014FORM 2

School Name Livingston County Middle School Number 345-065

DETAILED PURCHASE PLAN FOR TEXTBOOKS

One completed form for each vendor or use a copy of the purchase order

VendorGlencoe OR cheapest source we can find

THESE ARE REPLACEMENT TEXTS FROM PREVIOUS TEXTBOOK PLAN

Textbook

/ *ISBN / Unit Cost /

Quantity

/ Total Cost
Glencoe Science: Level Blue, Student Edition © 2008 (8th gr. Text)
MHID: 0078778107 / 9780078778100
Replacing current texts that are lost, etc. / 89.13 / 10 / 891.30
891.30
90.00
981.30

* International Standard Book Number (ISBN) – In books, the ISBN is found on the backside of the title page. It is extremely important to use this number when ordering; otherwise mistakes could occur with your order.

**State bid prices do not include shipping costs. A good estimate of freight is 10%.

Purchasing PlanLivingston County Schools

Date 11-19-2014FORM 2

School Name Livingston County Middle School Number 345-065

DETAILED PURCHASE PLAN FOR TEXTBOOKS

One completed form for each vendor or use a copy of the purchase order

VendorHoughton Mifflin HarcourtOR cheapest source we can find

9400 Southpark Center Loop

Orlando, FL 32819

Mobile: 270-779-7853

Fax: 270-918-7002

hmhco.comGerald Barr, Account Exec, West KY

**THESE ARE REPLACEMENT TEXTS FROM PREVIOUS TEXTBOOK PLAN**

Textbook

/ *ISBN / Unit Cost /

Quantity

/ Total Cost
8th grade math text / 978-0-55-400365-8 Replacing current texts that are lost, etc. / 62.65 / 15 / 939.75
7th grade math text 1207874 7 Holt McDougal Mathematics Kentucky Student Edition & Worktext Course 2 / 978-0-55-401404-3 Replacing current texts that are lost, etc. / 62.65 / 10 / 626.50
1566.25
165.00
1731.25

**State bid prices do not include shipping costs. A good estimate of freight is 10%.

Purchasing PlanLivingston County Schools

Date 11-19-2014Form 3

School Name Livingston County Middle School Number 345-065

DETAILED PURCHASE PLAN FOR INSTRUCTIONAL MATERIALS

One completed form for each vendor or use a copy of the purchase order

VendorAmazon or cheapest vendor that we can find
______

______
______

Item

/ *ISBN or
Catalog Number / Unit Cost /

Quantity

/ Total Cost

Using Mentor Texts to Teach Writing With the Traits: Middle School: Grades 6-8 [Book] by Ruth Culham, James Blasingame, Raymond Coutu ·Scholastic · Paperback ·128 pages ·

/ 0545138434 / 19 / 1 / 19.00
19.00
6.00
25.00

* Note on ISBN – All items listed on the State Multiple List have an ISBN that should be used when placing orders. For supplementary items, a catalog number is appropriate.

** State bid prices do not include shipping costs. A good estimate of freight is 10%.

Purchasing PlanLivingston County Schools

Date 11-19-2014Form 3

School Name Livingston County Middle School Number 345-065

DETAILED PURCHASE PLAN FOR INSTRUCTIONAL MATERIALS

One completed form for each vendor or use a copy of the purchase order

Vendorcheapest vendor that we can find
______

______
______

Item

/ *ISBN or
Catalog Number / Unit Cost /

Quantity

/ Total Cost

The Spanish Teacher's Resource Book: Lesson Plans, Exercises, and Solutions for First Year Spanish Class by Stephen Jackson ·Createspace Independent Pub · Paperback ·290 pages ·

/ 1490905456 / 13 / 1 / 13.00
13.00
5.00
18.00

* Note on ISBN – All items listed on the State Multiple List have an ISBN that should be used when placing orders. For supplementary items, a catalog number is appropriate.

** State bid prices do not include shipping costs. A good estimate of freight is 10%.

Purchasing PlanLivingston County Schools

Date 11-19-2014Form 3

School Name Livingston County Middle School Number 345-065

DETAILED PURCHASE PLAN FOR INSTRUCTIONAL MATERIALS

One completed form for each vendor or use a copy of the purchase order

VendorFollett School Solutions OR CHEAPEST VENDOR THAT WE CAN FIND
______

______

Item

/ *ISBN or
Catalog Number / Unit Cost /

Quantity

/ Total Cost

OUTSIDERS (BG) Author: HINTON, S. E. Publisher: PENGUIN Copyright: 1997

/ 014038572X / 15 / 10 / 150.00
150.00
15.00
165.00

* Note on ISBN – All items listed on the State Multiple List have an ISBN that should be used when placing orders. For supplementary items, a catalog number is appropriate.

** State bid prices do not include shipping costs. A good estimate of freight is 10%.

Purchasing PlanLivingston County Schools

Date 11-19-2014Form 3

School Name Livingston County Middle School Number 345-065

DETAILED PURCHASE PLAN FOR INSTRUCTIONAL MATERIALS

One completed form for each vendor or use a copy of the purchase order

VendorPearson Science Teaching Package OR CHEAPER VENDOR
______

______
______

Item

/ *ISBN or
Catalog Number / Unit Cost /

Quantity

/ Total Cost
Teachers Edition / isbn10: 0785467661 isbn13: 9780785467663 / 109.97 / 1 / 109.97

Teachers Resources in Print

/ isbn10: 0130242837 isbn13: 9780130242839 / 236.97 / 1 / 236.97
Teachers Edition / isbn10: 0785467645 isbn13: 9780785467649 / 109.97 / 1 / 109.97
Teachers Resources in Print / isbn10: 0130242829 isbn13: 9780130242822 / 236.97 / 1 / 236.97
Teachers Edition / isbn10: 0785467653 isbn13: 9780785467656 / 109.97 / 1 / 109.97
Teachers Resources in Print / isbn10: 0130242845
isbn13: 9780130242846 / 236.97 / 1 / 236.97
1040.82
105.00
1145.82

* Note on ISBN – All items listed on the State Multiple List have an ISBN that should be used when placing orders. For supplementary items, a catalog number is appropriate.

** State bid prices do not include shipping costs. A good estimate of freight is 10%.

Purchasing PlanLivingston County Schools

Date 11-19-2014Form 3

School Name Livingston County Middle School Number 345-065

DETAILED PURCHASE PLAN FOR INSTRUCTIONAL MATERIALS

One completed form for each vendor or use a copy of the purchase order

VendorAcademic Edge
______

______
______

Item

/ *ISBN or
Catalog Number / Unit Cost /

Quantity

/ Total Cost

Reading Plus Subscription

/ NA / 65 / 10 / 650.00
650.00
0
650.00

* Note on ISBN – All items listed on the State Multiple List have an ISBN that should be used when placing orders. For supplementary items, a catalog number is appropriate.

** State bid prices do not include shipping costs. A good estimate of freight is 10%.

Purchasing PlanLivingston County Schools

Date 11-19-2014Form 3

School Name Livingston County Middle School Number 345-065

DETAILED PURCHASE PLAN FOR INSTRUCTIONAL MATERIALS

One completed form for each vendor or use a copy of the purchase order

VendorMoby Max
______

______
______

Item

/ *ISBN or
Catalog Number / Unit Cost /

Quantity

/ Total Cost

Moby Max Subscription*

/ NA / 125 / School Wide / 125.00

*or another on-line, individualized math program like Front Row, etc.

125.00
0
125.00

* Note on ISBN – All items listed on the State Multiple List have an ISBN that should be used when placing orders. For supplementary items, a catalog number is appropriate.

** State bid prices do not include shipping costs. A good estimate of freight is 10%.

Purchasing PlanLivingston County Schools

Date 11-19-2014Form 3

School Name Livingston County Middle School Number 345-065

DETAILED PURCHASE PLAN FOR INSTRUCTIONAL MATERIALS

One completed form for each vendor or use a copy of the purchase order

VendorWal-Mart or cheapest vendor that we can find
______

______
______

Item

/ *ISBN or
Catalog Number / Unit Cost /

Quantity

/ Total Cost

Solar Scientific Calculators

/ NA / 20 / 10 / 200.00
200.00
20.00
220.00

* Note on ISBN – All items listed on the State Multiple List have an ISBN that should be used when placing orders. For supplementary items, a catalog number is appropriate.

** State bid prices do not include shipping costs. A good estimate of freight is 10%.

Purchasing PlanLivingston County Schools

Date 11-19-2014Form 3

School Name Livingston County Middle School Number 345-065

DETAILED PURCHASE PLAN FOR INSTRUCTIONAL MATERIALS

One completed form for each vendor or use a copy of the purchase order

VendorJ.W. Pepper OR CHEAPER VENDOR
______

______
______

Item

/ *ISBN or
Catalog Number / Unit Cost /

Quantity

/ Total Cost

Sheet Music

/ NA / 600 / 1 / 600.00
600.00
60.00
660.00

* Note on ISBN – All items listed on the State Multiple List have an ISBN that should be used when placing orders. For supplementary items, a catalog number is appropriate.

** State bid prices do not include shipping costs. A good estimate of freight is 10%.

Purchasing PlanLivingston County Schools

Date 11-19-2014Form 3

School Name Livingston County Middle School Number 345-065

DETAILED PURCHASE PLAN FOR INSTRUCTIONAL MATERIALS

One completed form for each vendor or use a copy of the purchase order

VendorPower-Glide or cheaper vendor
______

______
______

Item

/ *ISBN or
Catalog Number / Unit Cost /

Quantity

/ Total Cost

Power-Glide: Spanish MS Course – Year 1 Kit*

/ 109 / 1 / 109.00

Power-Glide Spanish MS Course – Year 1 Workbook*

/ 50 / 1 / 50.00

*or similar materials once district decides staffing for World Language Program Review requirements

159.00
16.00
175.00

* Note on ISBN – All items listed on the State Multiple List have an ISBN that should be used when placing orders. For supplementary items, a catalog number is appropriate.

** State bid prices do not include shipping costs. A good estimate of freight is 10%.Purchasing PlanLivingston County Schools

Date 11-19-2014Form 4

School Name Livingston County Middle School Number 345-065

BUDGET SUMMARY

Revenue:

Current State Allocation $6,944.00

Carry-over funds $0.00

(becomes carry-over on July 1)

Total State Monies $6,944.00

Projected Cost for: /