Sample Letter Direct Mail Letter

Please feel free to copy and paste these sample letters to use as a tool in your fundraising campaign. Remember, the more personalized your letter is, the more compelling.

Sample Letter – Direct Mail letter

[Insert the date here]

Dear Family and Friends [or business name],

As many of you may already know, I am involved in fundraising for The Kelly Shires Breast Cancer Snow Run. A Charity that helps those diagnosed with breast cancer.

On February X, 20XX I will be participating in the XXth annual Kelly Shires Breast Cancer Snow Run. An all-women snowmobile event raising funds for women with breast cancer.

For those of you who are not familiar with the organization, The Kelly Shires Breast Cancer Snow Run, is a registered Charity that helps financially assist women with breast cancer. Helping with items or services that are not covered by OHIP or private medical plans. Some examples are helping purchase a wig, prosthetics, prescriptions, and transportation to treatment, etc.

I am asking you to sponsor me this year by giving a donation in support of my participation in the event. Tax receipts will be issued for donations of $20.00 or more. A donation in any amount would be greatly appreciated, cheques can be made payable to “Kelly Shires Breast Cancer Snow Run for Fun Trust”. Each year the charity works very hard to help women with breast cancer and I hope I can count on you for a generous donation.

I thank you for your time and consideration. I look forward to whatever support you can provide.

If you require additional information about the charity, please contact me and I will be happy to answer any questions you may have. You may also visit online or contact them directly at .

I will be participating in this event on February X, 20XX so if is at all possible, please return your donation in the enclosed, stamped and addressed envelope by January XX, 20XX. Thank you for your consideration.

Sample Letter – Thank you letter

(INSERT DATE HERE)

Dear Family, Friends and [insert organization name here] Supporters [or you could leave off the family and friends if you wish]:

I wanted to send out a note of thanks to each of you to express my appreciation for your gracious generosity and show of support for The Kelly Shires Breast Cancer Snow Run. Helping to financially assist women with breast cancer.

The commitment and support was overwhelming and allowed us to raise $XXXXXX dollars this year! These much needed funds will go a long way to help the women who need it. The fight against breast cancer is an emotional, mental, physical and financial one, with your generosity we are able to alleviate the financial battle for these women.

During the year as you make charitable contributions, I hope that you continue to keep The Kelly Shires Breast Cancer Snow Run in mind. The Charity is very proudly run by volunteers with one part-time paid employee, which means your donations get to the women who need it!

I wish to thank you again for your continued support and commitment, and hope we can continue to count on you in the future. Do not hesitate to contact me if you have any questions regarding my participation in this worthwhile event or how your fundraising donations help us. I would be happy to answer your questions.

Thanks again!

Sample Letter - Sponsorship request

Date

Your name

Address

City, Province, Postal Code

Dear [name],

The Kelly Shires Breast Cancer Snow Run will hosting its XXth annual all-women snowmobile event-taking place on Saturday, February X, 20XX. This event is designed to help raise funds for women with breast cancer.

This event requires a tremendous commitment from participants, who not only prepare to participate in this event, but also raise a minimum of [insert your pledge level depending on which level you have registered for] in donations just to participate. This year, I am riding my snowmobile to help women battling breast cancer. I have made this commitment and need your help to meet my goal of [insert goal amount here], so that I can participate.

[Insert sponsor name here], by giving to the Kelly Shires Breast Cancer Snow Run, you'll be helping them provide assistance to breast cancer patients.

There are many organizations out there fundraising for worthy causes, but I hope that you will donate to this cause and help them with their assistance program. These funds are crucial in helping women with breast cancer in their fight against the disease.

Thank you for considering sponsoring me for this event. Your donation will do so much to women with breast cancer.

I hope that I can count on you to help support my participation in the Kelly Shires Breast Cancer Snow Run and will follow up with you in a few days.

Sincerely,

Your name
Your telephone
Your email address

Sample Letter - Informal Sponsorship

[Insert Date]

Dear Uncle Jack [or personal variation of their name],

I am writing to ask for your help. You won't believe what I have gone and gotten myself into this time. I am going to ride my snowmobile in the upcoming annual Kelly Shires Breast Cancer Snow Run. I am very excited to participate in this unique and fun event.

Your help would be greatly appreciated. No, I don't expect you to come snowmobiling with me - so you can breathe that sigh of relief! But a donation to the Kelly Shires Breast Cancer Snow Run in order to sponsor me to participate would be wonderful!

If you can help, please make your cheque payable to “The Kelly Shires Breast Cancer Snow Run for Fun Trust” and return it to me in the envelope I have provided. Then you can sit back with your hot chocolate, while I am ride the snowmobile trails in the beautiful Haliburton area! Thank you so much!

Your niece [or whatever relationship you are to the person],

[Insert your name here]

MORE SAMPLE FUNDRAISING LETTERS
Sample Fundraising Letter #1

Dear [insert name],

On February X, 20XX, I will be participating in the XXth annual Kelly Shires Breast Cancer Snow Run. I am participating in this all-women snowmobile event to raise money to help women in their fight against breast cancer. I have challenged myself to participate on the [insert the name of the team you have registered for] and raise [insert goal] $X dollars. This is by far the greatest challenge I have set my mind to, and I am counting on your generosity and support to make this goal a reality.

TOP 10 REASONS TO HELP ME RAISE MONEY FOR MS:

10. Because breast cancer will affect 1 in 9 women in their lifetime.

9. Because every week, on average 429 women in Canada will learn that they have breast cancer

8. Because a breast cancer diagnosis means never knowing how the disease will affect you or the people around you.

7. Because breast cancer does not discriminate, regardless of your sex, health or age. (yes, men can get breast cancer too)

6. Because breast cancer is the most common cancer for women in Canada.

5. Because items and/or services for breast cancer patients are not all covered by OHIP or private medical plans.

4. Because [insert goal] $X is a lot of money and I can only raise it with your help.

3. Because ALL donations (large and small) make a difference.

2. Because 150 kms is a long snowmobile ride, but knowing I have your support will help me meet this challenge.

1.Because until there is a cure for breast cancer, we need to help the women battling the disease.

Since it’s inception in 2000 the Kelly Shires Breast Cancer Snow Run has been able to help financially assist women battling breast cancer. This is all possible because of the generosity of people like you – thank you!

You can make cheques payable to the “Kelly Shires Breast Cancer Snow Run for FunTrust” and send directly to me. Donations of $20.00 or more are eligible for a charitable tax receipt.

Thank you, in advance, for your support.

Regards,

Sample Fundraising Letter #2

Dear ______,

I find it hard asking someone to make a donation. I guess we all do. But, today I’m writing to you about a cause that’s important to me and a cause that I know you will want to support. I’ve committed myself to meet both a physical and fund raising challenge by signing up for the Kelly Shires Breast Cancer Snow Run, an all women snowmobile fundraising event. Only I can prepare for the physical demands of a 150 km snowmobile ride, but I need your help to meet my fundraising goal.

The XXth annual event takes place on February X, 20XX as I join fellow female snowmobilers for this cause. The money that is raised will go to help women diagnosed with breast cancer to help make their fight against the disease less challenging.

Since the first annual event in 2000, the Kelly Shires Breast Cancer Snow Run has been able to financially help hundreds of women with breast cancer. Many items are not covered by OHIP or private medical plans and during a difficult emotional, mental, physical and financial situation.

You can help me reach my fundraising goal of $______by sponsoring me in the Kelly Shires Breast Cancer Snow Run. It’s easy. Just complete the enclosed contribution card and return it to me in the envelope provided with your check payable to the “Kelly Shires Breast Cancer Snow Run for Fun Trust” and send it me by ______. You can learn more about the Kelly Shires Breast Cancer Snow Run by visiting

Your support will mean so much to me and to the women battling breast cancer that it will aid. Can I count on your help?
Warmest Regards,