NATIONAL BOOK FOUNDATION

TENDER DOCUMENT

PURCHASE OF COMPUTER,LED AND PRINTER, SCANNER

Faisal Shoaib Usmani

IT-Incharge
051-9261122

SUBJECT: TENDER DOCUMENT FOR THE PURCHASE COMPUTERSAND LED, PRINTERS, SCANNER.

National Book Foundation intends to purchase following IT- equipment’s, from reputed sales tax registered firms in following quantity

S.NO / Equipment / QTY / Place of Delivery
01. / CPU computer / 12 No’s / 06 No’s NBF H.O Islamabad
03 No’s NBF Office Karachi
02 No’s NBF Lahore Office
01 No’s NBF Regional Office Peshawar
02. / LED’s / 13 No’s / 03 No’s NBF Office Karachi
07 No’s NBF H.O Islamabad
02 No’s NBF Lahore Office
01 No’s NBF Regional Office Peshawar
03. / Laser Jet Printer’s / 8 No’s / 03 No’s NBF Office Karachi
03 No’s NBF H.O Islamabad
02 No’s Lahore Office
04. / Scanners / 02 No’s / 01 No’s NBF regional Office Karachi
01 No’s NBF H.O Islamabad
05 / Laptop / 01 No’s / NBF H.O Islamabad

The detailed specifications of Computer are as follows.

Performa for Computers, Printers, Scanner

Computer CPU with following specifications

/ Yes / No
Model / HP/DEL/Equivalent
Operating system / Windows 8/10 Home 32/64
Processor / Intel® Core™ i5-6400T (2.7 GHz, up to 3.4 GHz, 6MB cache, 4 cores)
RAM / 8 GB DDR4-2133 SDRAM (2 x 4 GB)
Maximum memory, Upgradeable to 16 GB
Hard Drives / 1 TB 7200 rpm SATA
Cache Memory / 6 to 8 MB (Not Less than 6 MB)
Graphics / Intel® HD Graphics 530
Optical drive / Ultra Slim-tray SuperMulti DVD burner
Memory card device / 3-in-1 memory card reader
Network interface / Integrated 10/100/1000 Gigabit Ethernet LAN
Wireless / 802.11a/b/g/n/ac (1x1) and Bluetooth® 4.0 combo
Power Supply / 180 W AC power adapter
Ports / 1 headphone/microphone combo;
USB 3.0; 4 USB 2.0,Expansion slots1 M.2; 1 PCIe x16
Audio / DTS Studio Sound™
Video connector / 1 HDMI Color
Pointing device / USB optical mouse
Keyboard / USB black keyboard
Warranty / 01 years parts and Labor
(only accepted in Original Branded Warranty Card)

Price Rs: ______Name of bidder ___________

GST: ______Signature: ______

Total: ______Stamp:

Performa for of LED

Yes / No
Model / HD graphics of HP/Dell/ACER/Equiment
Size / 19”
Warranty / 01 Year Warranty

Price Rs: ______Name of bidder ___________

GST: ______ Signature: ______

Total: ______Stamp:

Performa for Printer

Specification
Model / HP /Dell/Equivalent
HP Laser Jet Pro 400M/401dn/402 dn monochrome Laser Printer
Yes / No
Warranty / 01 Year Warranty

Price Rs: ______Name of bidder ___________

GST: ______ Signature: ______

Total: ______Stamp:

Laptop with following specifications

/ Yes / No
Model / HP/Dell/Apple/Equivalent
Operating system / Windows 8/1032/64 /Mac OS/Linux/ Ubuntu
Processor / Intel® Core i7- Latest Generation (3.4 GHz, 8MB cache)
RAM / 16 GB (2 x 8 GB)
Maximum memory, Upgradeable to 32 GB
Hard Drives / 1 TB 7200 rpm / S-Discs
Cache Memory / 8 MB
Graphics / HD Graphic Card
Optical drive / Ultra Slim-tray Super Multi DVD burner
Memory card device / 3-in-1 memory card reader
Network interface / Integrated 10/100/1000 Gigabit Ethernet LAN
Wireless / 802.11a/b/g/n/ac (1x1) and Bluetooth® 4.0 combo
Power Supply / Genuine adapter
Ports / 1 headphone/microphone combo;
USB 3.0; 4 USB 2.0,Expansion slots1
Audio / Built in sound speakers as well as Microphone
Video connector / 1 HDMI Color
Warranty / 01 years parts and Labor
(only accepted in Original Branded Warranty Card)

Performa for Scanner

Specification
Model / HP Scanner G2410 /Equivalent
Scan Type Flatbed , Hardware Scanning Resolution up to 1200 dpi
Yes / No
Warranty / 01 Year Warranty

Price Rs: ______Name of bidder ___________

GST: ______ Signature: ______

Total: ______Stamp:

TERMS & CONDITIONS

1. DATE AND TIME OF RECEIPT OF TENDER

Bid documents duly completed should reach the office of Incharge (IT) before half an hour of opening of the tender on 10 March 2017. Bids shall be opened on the same date at 11:30 am in the presence of bidders(if present) at NBF Head Office. Bids received after the closing date and time, will not be entertained. No telegraphic or faxed bid will be accepted.

2. EARNEST MONEY

Bidder will attach a bank draft/ pay order to 5% of the total value of the bid (refundable on completion of supply) in favor of National Book Foundation, Islamabad.

3. PRICES

  1. Bidders are required to quote all prices ex-Islamabad in Pak Rupees inclusive of government taxes charge, GST etc. and free delivery at specified site in Islamabad. All delivered items should be duties and tax paid.
  2. The bids should remain valid for at least 60 days from the last date of submitting the bid.

4. SCHEDULE OF PAYMENT

No advance payment shall be made against the purchase of equipment.

5. TECHNICAL DOCUMENTS

  1. The bidder shall submit original Bill of Entry and Packing List received from the vendor at the time of delivering the equipment.

ii. All the information provided in the bid should also be adequately supported by relevant documents and technical brochures. Bidder may attach documents highlighting the competitive edge and unique features of their proposals.

6-EQUIPMENT

  1. The equipment should be new, not used or refurbished or grey. The

Components of the equipment should be assembled by the manufacturer.

ii.The equipment should be arranged through the legal channels by

Providing all duties/taxes (if any) levied by the Govt. and towards this end,

copies of the shipping documents will need to be deposited in Accounts

Section.

7. DELIVERY PERIOD AND PLACE

  • The supplier will be required to deliver the equipment within 02 weektime from the date of issue of purchase order.
  • The equipment of other regions of NBF will be delivered in regional office and the delivery challan duly signed by Regional director NBF will be submitted along with the Bill.
  • The equipment of NBF Islamabad will be delivered in IT section ,National Book Foundation Head Office Taleemi Chowk 6-Muave Area G-8/4 Islamabad

8. AGREEMENT

A Contract will be signed on the basis of lowest cost with successful bidder.

9. DISQUALIFICATIONS

Offers are liable to be rejected if, there is any deviation from the instructions as

Laid down in the bid document i.e.,

  1. Technical details/brochures and literature pertaining to the offered items are not attached.
  1. Tenders are submitted without the required earnest money.
  1. Offers are received after specified date and time.
  1. Specification and other requirements are not properly adhered to or manufacturer’s brochures show specifications different from those given in the tender.
  1. Authorized dealership certificate from the principal is not attached.
  1. GST/NTN certificate is not attached.
  1. Any other major discrepancy found in the proposal.

10. RIGHTS RESERVED

The M.D. National Book Foundation, Islamabad reserves the right to accept or reject any or all the bids or increase or decrease the quantity of equipment without assigning any reason thereof.

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