CANADA
PROVINCE OF QUEBEC
DISTRICT OF HULL
MUNICIPALITY OF LOW
MINUTES of the regular meeting of members of Council, Municipality of Low, held this 7th day of May 2012 at 7:00 p. m. in Heritage Hall. Those present are :
His Worship the Mayor Morris O’Connor
Councillors Theresa van Erp
Albert Kealey
Amanda St. Jean
Maureen Rice
Carole Robert
Charles Kealey
The Director-General/Secretary-Treasurer Franceska Gnarowski is also present.
(1) OPENING
This meeting is officially opened by his Worship the Mayor, Morris O’Connor.
(2) MINUTES
#069-05-2012 BE IT RESOLVED that the minutes of the regular meeting of April 2nd, 2012 and the special meeting of April 26th, 2012 are hereby adopted with corrections.
MOVED BYCouncillor Amanda St. Jean
ADOPTED UNANIMOUSLY BY COUNCILLORS.
(3) AGENDA
#070-05-2012 BE IT RESOLVED that the agenda be accepted as presented and that it remain open.
MOVED BY Councillor Maureen Rice
ADOPTED UNANIMOUSLY BY COUNCILLORS.
(4) QUESTION PERIOD
From 7:00 p.m. until 7:30 p.m.
(5) BILLS TO BE PAID
#071-05-2012 BE IT RESOLVED that the list of invoices #05-2012, totalling $220430.52 are hereby accepted as presented;
THAT the DG/ST be authorized to make the necessary budgetary arrangement.
MOVED BY Councillor Theresa van Erp
ADOPTED UNANIMOUSLY BY COUNCILLORS.
CERTIFICATE
I, undersigned, DG/ST, do hereby certify that funds are available for the expenses mentioned in resolution #071-05-2012, as approved by council.
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Director-General/Secretary-Treasurer
(6.1) ADMINISTRATION
(6.1.1) REPORT
Mayor report.
(6.1.2) REIMBURSEMENT FOR CAPITAL FUND
WHEREAS the Municipality of Low has committed to reimbursing the amount of $48844.92 to the Working Fund during the 2012 fiscal year;
#072-05-2012 THEREFORE, BE IT RESOLVED that a refund of $48844.92 be made to the Working Fund as soon as possible.
MOVED BY Councillor Theresa van Erp
ADOPTED UNANIMOULSY BY COUNCILLORS.
(6.1.3) SUPPORT RESOLUTION
WHEREAS the Municipality of Gracefield requests the support of the Municipality of Low for Resolution # 2012-03-123 on the waiting period between the end of a course on fire safety and the test;
WHEREAS the Municipality of Low’s view is that this period is often too long and that it is therefore undermining the chances for success of the students;
#073-05-2012 BE IT RESOLVED THAT Council of the Municipality of Low support Gracefield’s Resolution #2012-03-123 and sends them this resolution as soon as possible.
MOVED BY Councillor Carole Robert
ADOPTED UNANIMOULSY BY COUNCILLORS.
(6.1.4) MODIFYING RESOLUTION #056-04-2012
WHEREAS resolution #056-04-2012 concerning the application of the Municipality at Emploi Québec program lacked the hourly rate and the number of hours per week for the employee in question;
#074-05-2012 BE IT RESOLVED that the Council of the Municipality of Low approves the hourly amount of $11 and that the number of hours per week is 35 hours.
MOVED BY Councillor Albert Kealey
ADOPTED UNANIMOUSLY BY COUNCILLORS.
(6.1.5) SIGNING AUTHORIZATION
WHEREAS the Council of the Municipality of Low has an interest in the good functioning of the office at all times, including during an extended absence of the Director General;
#075-05-2012 BE IT RESOLVED that the Council of the Municipality of Low authorizes Liette Hickey to sign all official documents in the event of an extended absence of the Director General.
MOVED By Councillor Theresa van Erp
ADOPTED UNANIMOUSLY BY COUNCILLORS.
ROADS
(6.2.1) REPORT
No report.
(6.2.2) PARATRANSIT 2012
#076-05-2012 BE IT RESOLVED that the Municipal Council approves the subscription to para transpo for 2012.
MOVED BY Councillor Amanda St. Jean
ADOPTED UNANIMOUSLY BY COUNCILLORS.
(6.2.3) TRUCK REPAIR
#077-05-2012 BE IT RESOLVED that the Council of the Municipality of Low approve an expense of $4800 including taxes from the 2011 surplus for the repairs to the 2003 truck GMC ¾ ton belonging to the Public Works department;
MOVED BY Councillor Theresa van Erp
ADOPTED UNANIMOUSLY BY COUNCILLORS.
(6.3) PUBLIC SAFETY
(6.3.1) REPORT
Report presented by Councillor Carole Robert.
(6.3.2) REPORT 9-1-1
Report presented by Councillor Carole Robert.
(6.3.3) TENDER NEW FIRE TRUCK
WHEREAS the town of Low went to tender for the purchase of a fire truck during the month of April 2012, in accordance with the standards and policies of contract management;
WHEREAS the Municipality of Low received a tender from the company Areo-Feu;
WHEREAS the bid of Areo-Feu meets all criteria of the estimate;
WHEREAS there were no qualified voters who registered for the referendum;
#078-05-2012 BE IT RESOLVED that the Council of the Municipality of Low accepts the submission of Areo-Feu as presented for a total of $ 373,668 provided that the borrowing by-law 002-2012, adopted by Council April 2, 2012 is approved by the Ministry of Finance.
MOVED BY Councillor Charles Kealey
A vote is called :
FOR / AGAINSTTheresa van Erp / Albert Kealey
Amanda St. Jean
Maureen Rice
Carole Robert
Charles Kealey
Resolution is hereby adopted.
ADOPTED.
(6.4) ENVIRONMENT
(6.4.1) REPORT
No report.
(6.4.2) TENDER RECYCLE BINS
WHEREAS the Municipality of Low went into a bid process with the Municipalities of Blue Sea, Aumond Montcerf-Lytton for the purchase of recycling bins, in accordance with the standards and policies of contract management;
WHEREAS the municipalities received a proposal from the company IPL;
WHEREAS IPL’s bid meets all the criteria of the call for proposals;
#079-05-2012 BE IT RESOLVED that the Council of the Municipality of Low accepts IPL’s proposal for a total of $67 974.37, including taxes, 900 recycling bins, delivered door to door, with logo printing;
AND THAT the total amount of 67 $ 974.37 less the GST come from the Working Fund repayable in 2013.
MOVED BY Councillor Theresa van Erp
A vote is called :
FOR / AGAINSTTheresa van Erp / Albert Kealey
Amanda St. Jean
Maureen Rice
Carole Robert
Charles Kealey
Resolution is hereby adopted.
ADOPTED.
(6.4.3) TENDER – COLLECTION AND TRANSPORTATION OF HOUSEHOLD WASTE, RECYCLING AND DRY MATERIALS
WHEREAS four(4) companies submitted a bid for the collection and transportation of household waste, recyclables and dry materials in the Municipality of Low including applicable taxes for a period of three (3) years (July 1st, 2012 to June 30, 2015) with a renewal of two (2) additional years (July 1st, 2015 till June 30, 2017) as follows;
Collection and transportation of household waste and recyclables collection – July 1st, 2012 to June 30, 2015 or 2017.
Transport RLS / 569126.25 / 558778.50
Jean Legros / 689275.15 / 660531.40
Service Sanitaire Lebel / 693989.11 / 636501.61
Waste Management / 2001927.46 / 1799021.87
WHEREAS there the submission has been verified by the legal advisor of the Municipality of Low, Me Nerio De Candido and Yvon Denault of Bélanger Sauvé, Law Firm;
WHEREAS the audit reveals that documents I and M as stipulated in Article 4.14, as article 5 in the technical requirements are absent;
WHEREAS the legal advisor recommends accepting the lowest bid;
#080-05-2012 THEREFORE, IT RESOLVED that the Preamble is an integral part of this resolution;
THAT the option "A" is retained for door to door collection of household waste every week from the third Sunday of May to the last week of September, inclusive to resume the twice weekly schedule starting October until the third Saturday in May. The collection and transportation of recyclable materials every other week throughout the year;
THAT the bid received from Transport RLS for the gathering and transportation of household waste, recyclables and dry material in the amount of $569 126.25 including taxes for the period of five (5) years is hereby accepted;
THAT the Mayor and / or Director General be authorized to sign for and on behalf of the municipality documents relating to this submission.
MOVED BY Councillor Albert Kealey
A vote is called :
FOR / AGAINSTTheresa van Erp
Albert Kealey
Amanda St. Jean
Maureen Rice
Carole Robert
Charles Kealey
Resolution is hereby adopted.
ADOPTED UNANIMOUSLY BY COUNCILLORS.
(6.4.4) ELECTRONIC EQUIPMENT RECYCLING CONTRACT
WHEREAS the former service provider for specialized recycling services is no longer offering this service;
WHEREAS a new supplier, CFER, is ready to serve the community by offering the same contract to the Municipality of Low;
#081-05-2012 THEREFORE BE IT RESOLVED that the Council of the Municipality of Low approves the service contract with CFER for the year 2012/2013.
MOVED BY Councillor Amanda St. Jean
ADOPTED UNANIMOUSLY BY COUNCILLORS.
URBANIZATION
(6.5.1) REPORT
Report presented by Councillor Amanda St. Jean.
(6.5.2) CPTAQ – REQUEST FOR APPROVAL 25 LYONS ROAD
WHEREAS the Municipality of Low received an application for the approval of a request for severance at 25 Lyons Road;
WHEREAS each of the two lots in question are contiguous and they serve as a permanent residence for two members of the same family;
WHEREAS the residents of the two lots in question are also joint owners of the lots;
WHEREAS the Municipality of Low perceives no reason to deny the request;
#082-05-2012 BE IT RESOLVED that the Municipality of Low approves the application for severance and sends copy of this resolution to the CPTAQ supporting the request.
MOVED BY Councillor Amanda St. Jean
ADOPTED UNANIMOUSLY BY COUNCILLORS.
(6.6) RECREATION & CULTURE
(6.6.1) REPORT L.V.B.R.A
No report.
(6.6.2) REPORT LIBRARY
Report presented by Councillor Maureen Rice.
(6.6.3) 400 ROUTE 105 - PARK
#083-05-2012 BE IT RESOLVED that Council of the Municipality of Low approves the installation of an outhouse at a cost of $1 200 plus tax for the summer season..
MOVED BY Councillor Albert Kealey
ADOPTED UNANIMOUSLY BY COUNCILLORS.
(6.6.4) LIBRARY GRANT
#084-05-2012 BE IT RESOLVED that the Council of the Municipality of Low approves the preparation of a proposal for installing a community bulletin board next to the mailboxes of Low and Venosta.
MOVED BY Councillor Theresa van Erp
ADOPTED UNANIMOUSLY BY COUNCILLORS.
(7) adjournment
#085-05-2012 BE IT RESOLVED that the meeting be closed at 8:30 p.m.
MOVED BY Councillor Charles Kealy
ADOPTED UNANIMOUSLY BY COUNCILLORS.
______
Morris O’Connor, Mayor Director-General/Secretary-Treasurer
«I, Morris O’Connor, Mayor, certifies that the signature of these minutes is equivalent to my signature on all resolutions in the above document and this according to article 142 (2) of the Municipal Code.»
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