Job Band
Reporting to / Head of Information Technology
Employees reporting to role / None
Financial Responsibilities / None
Purpose of Job / Provide project management and co-ordination for all IT projects, management and financial reporting and analysis activities.
Key responsibilities and accountabilities
General
  • Oversee and co-ordinate IT related projects and change and ensure IT project management and CWGC governance processes are followed
  • Project managing individual projects within the overall programme
  • Project and programme level planning and reporting
  • Direct and manage the full project lifecycle
  • Define project scope, goals and deliverables that support business goals in collaboration with senior management and stakeholders
  • Delegate project tasks and responsibilities to appropriate internal and external team managers
  • Supporting the process of project prioritisation, approval and initiation and the monitoring of budgets
  • Provide a quality assurance role ensuring that projects are well managed and adhering to the appropriate standards and good practice
  • Manage the identification, assessment and escalation of project risks and their dependencies within the portfolio
  • Ensure that projects adhere to agreed scope and any changes are properly change managed
  • Develop good working relationships with internal and external project stakeholders
Team Performance (where applicable)
  • Ensure successful delivery of project tasks by project teams
Project Responsibilities (where applicable)
  • Ensure projects are delivered in line with the Commission’s project management standards and processes
  • Ensure projects are delivered on time, to budget and to agreed specification
  • Support the management of Information Security risks within projects in conjunction with the Information Security Officer
Financial & Risk Management
  • Budget monitoring accountability for IT Projects
  • Identification, Assessment and Management of project risks and issues
  • Provides timely reporting on project progress to Senior Management, steering committees and project boards
Other Accountabilities
  • N/A

Key contacts and relationships
  • Internal staff assigned to projects
  • Casualty Database & Information Security Officer
  • Senior Management
  • IT Team
  • Third party solution vendors

Knowledge &qualifications/experience required
  • Prince2 Practitioner or equivalent qualification
  • Experience in using MS Project or similar project planning applications
  • End to End experience of managing multiple concurrent projects
  • A strong track record of successful delivery and benefits realisation
  • Knowledge of the software development lifecycle
  • Knowledge of ITIL Service Management and how this relates to IT change projects
  • Knowledge of key IT infrastructure components desirable
  • Digital experience highly desirable (website, apps, ecommerce and cloud)

Competencies & Key Skills (functional/technical)
  • Proven influencer and communicator with stakeholders at all levels
  • Experienced in the identification, assessment and management of project risks
  • Tactful, resolute and committed to providing excellent customer service
  • Ability to plan and organise self and work in order to achieve objectives and targets.
  • Able to manage own workload
  • Able to deliver outcomes and overcome obstacles in order to move forward
  • Attention to detail
  • Strong written and oral communication skills
  • Understands the use of IT in a strategic context as a means to an end
  • Ability to work effectively with colleagues, managers, suppliers and stakeholders
  • Flexibility to travel internationally, sometimes at short notice

Date of Preparation1

June 2013