Project Funded by Public Services and Procurement Canada (PSPC)

Project title: / Project number:
File name: / Date: March 05, 2018
Close Out Document for Asset, OGD and Tenant Service Projects
The purpose of this document is to mark the completion of the project by confirming that essential deliverables, documents and other project closure activities have been completed and lessons learned identified.
Applicable Project Execution Stream:
Responsibility / NPMS Deliverable Documents
(As identified on Threshold Matrix)
/ Project Execution Stream Requirements / Approved by / Date / Electronic Project Filing Structure (EPFS) Document Location
(Note: delete file reference and indicate file location if different from EPFS location)
Asset Crown - Owned  / OGD  / Tenant Service**
F: Full > $1M UL: Ultra Lite > $250K - < $1M / F / UL / F / UL / F / UL
PL / Approved Simplified Statement of Requirements (S-SOR) /  /  / A_NPMS\01_Definition\Statement of Requirements Approval
PM / Signed Project Charter (PC) /  /  /  /  / A_NPMS\06_Planning\OGD Project Charter Approval
PM / Specific Service Agreement (SSA) /  /  /  /  / F_CLIENTS\01_Agreement\SSA
PM / Approved Project Management Plan (PMP) /  /  /  / A_NPMS\06_Planning\Project Management Plan Approval
PM / Approved Simplified Project Management Plan (S-PMP) /  /  /  / A_NPMS\06_Planning\Project Management Plan Approval
PL / Approved Long Form Investment Analysis Report (LF-IAR)
(and TB Submission if required) /  / A_NPMS\07_Design\IAR Signed (EA)
A_NPMS\07_Design\TB Submission (EA)
PL / Approved Short Form Investment Analysis Report (SF-IAR)
(when an amended SF-IAR Project Approval (PA) / Expenditure Authority (EA) submission is not required to be sought, an Approval Document (AD) is required to be provided) /  / A_NPMS\07_Design\IAR Signed (EA)
COD for Asset - OGD - TS Projects
Responsibility / NPMS Deliverable Documents
(As identified on Threshold Matrix)
/ Project Execution Stream Requirements / Approved by / Date / Electronic Project Filing Structure (EPFS) Document Location
(Note: delete file reference and indicate file location if different from EPFS location)
Asset Crown - Owned * / OGD ** / Tenant Service **
F: Full > $1M UL: UltraLite$250K - <$1M / F / UL / F / UL / F / UL
PM / Approval Document (AD)
(documented evidence of Project Leader acceptance of design development drawings and substantive construction cost estimate) /  /  /  /  / A_NPMS\07_Design
PM / Product Turn Over (PTO)
(signed Certificate of Substantial Performance (Interim)) /  /  /  /  /  /  / C_CONSTRUCTION\Contract X\16_Certificate Substantial Performance\Signed Cert Subst Perf (S34)
PM / Lessons-learned log /  /  /  /  /  /  / A_NPMS\05_Identification Close Out\Lessons Learned Documents
PM / Lessons-learned report (required for projects with PCRA level 3 or higher, or for OGD projects over $10M) /  /  /  / A_NPMS\05_Identification Close Out\Lessons Learned Documents
PM / Approved Close Out Document (COD) /  /  /  /  /  /  / A_NPMS\08_Delivery Close Out\Close Out Document Approval (CODA)
Responsibility / NPMS Support Documents
/ Project Execution Stream Requirements / Completed
(Yes / No / Not Applicable) / Electronic Project Filing Structure (EPFS) Document Location
(Note: delete file reference and indicate file location if different from EPFS location)
Asset Crown - Owned * / OGD ** / Tenant Service **
F: Full > $1M UL: Ultra Lite > $250K - < $1M
/ F / UL / F / UL / F / UL
PL / Signed Identification Close Out Document (ICOD) /  /  / A_NPMS\05_Identification Close Out\Identification Close Out Document (ICOD)
PM / Environmental Compliance Management Program (ECMP) Checklist /  /  /  /  /  /  / I_SPECIALIZED AREAS\Environmental Requirements\ECMP Checklist
PM / Preliminary Identification of Env. Services Required (PIESR) /  /  /  /  /  /  / I_SPECIALIZED AREAS\Environmental Requirements\PIESR
PM / Commissioning Assessment Form /  /  /  /  / C_CONSTRUCTION\Contract X \14_Deliverables\Commissioning Docs
PM / Risk Management Plan (project risk assessment, risk register, monitoring record) /  /  /  /  /  /  / A_NPMS\09_NPMS Supporting Documents\Risk Management Plan
PM / Project MasterSchedule /  /  /  /  /  /  / H_PROJECT MONITORING\01_Project Time Scope Budget\Schedule
PM / Project Review Advisory Committee (PRAC) Minutes /  /  /  / A_NPMS\09_NPMS Supporting Documents\PRAC
PL / Revised Project Complexity and Risk Assessment (PCRA) (if required to be revised) /  / A_NPMS\09_NPMS Supporting Documents \PCRA
PM / Substantive Cost Estimate(required for EA beyond the design phase, and to obtain amended PA if required; SSA values required for OGD and tenant service projects) /  /  /  /  /  /  / H_PROJECT MONITORING\01_Project Time Scope Budget\Budget
PM / Construction Change Order Log /  /  /  /  /  /  / C_CONSTRUCTION\Contract X\06_Change Orders\Change Order Log
PM / As-Built Documentation and O&M Manuals /  /  /  /  /  /  / C_CONSTRUCTION\Contract X\14_Deliverables\As-built Drawings
C_CONSTRUCTION\Contract X\14_Deliverables\O and M Manuals
PM / OGD Client Acceptance Letter /  /  /  /  / A_NPMS\08_Delivery Close Out
PM / Completed SIGMA Performance Indicators
(for schedule, cost, scope) /  /  /  / Not Applicable
PM / Consultant Performance Evaluation Report Form (CPERF) /  /  /  /  /  /  / B_SERVICES\Service Contract X\07_Contract Close out\CPERF
PM / Contractor Performance Evaluation Report Form (CPERF) /  /  /  /  /  /  / C_CONSTRUCTION\Contract X\19_Contract Close out\CPERF
PM / Commissioning Report (if required) /  /  /  /  /  /  / C_CONSTRUCTION\Contract X \14_Deliverables\Commissioning Docs
PM / Functional/Technical Program (if required) /  /  /  /  / F_CLIENTS\01_Agreement\Functional Program
PM / Signed Certificate of Completion (Final)
(Note: Completion of this document and the required NPMS project execution stream deliverable and support documents identified above, constitute NPMS Project Delivery Close Out.) /  /  /  /  /  /  / C_CONSTRUCTION\Contract X\17_Certificate Completion
Prepared by: ______
Signature / Agreed by: ______
Signature
Please print: ______
Name - Title (role of Project Manager) - Date / Please print: ______
Name - Title (role of Project Leader) - Date
Approved by: ______
Signature
Please print: ______
Name - Title (For NPMS Full: role of Project Director / Regional Manager Project Management; For NPMS UltraLite: Senior Project Manager) – Date
Responsibility / Post Project Delivery Close Out Activities
/ Project Execution Stream Requirements / Completed
(Yes / No / Not Applicable) / Electronic Project Filing Structure (EPFS) Document Location
(Note: delete file reference and indicate file location if different from EPFS location)
Asset Crown - Owned * / OGD ** / Tenant Service **
F: Full > $1M UL: Ultra Lite > $250K - < $1M
/ F / UL / F / UL / F / UL
PM / Completed Warranty Files (if applicable) /  /  /  /  /  /  / C_CONSTRUCTION\Contract X\14_Deliverables\Warranties
PM / Completed Contract Files /  /  /  /  /  /  / B_SERVICES\Service Contract X \01_Consultant Contract\Contract Docs\Signed Contract (S32)
C_CONSTRUCTION\Contract X \01_Contract\Contract Docs\Signed Contract (S32)
E_GOODS\Goods Contract X \01_Supplier Agreement\Contract Docs\Signed Contract (S32)
PM / Project Closed Out in SIGMA /  /  /  /  /  / 
Prepared by: ______
Signature
Please print: ______
Name - Title (role of Project Leader) - Date
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Project funded by Public Services and Procurement Canada (PSPC)

Project funded by other government department (OGD)