JOB DESCRIPTION
Post title: / Policy Manager, Public Policy|SouthamptonAcademic Unit/Service: / Public Policy|Southampton
Faculty: / FSHMS
Career Pathway: / Management, Specialist and Administrative (MSA) / Level: / 4
*ERE category: / n/a
Posts responsible to: / Director of Public Policy|Southampton, L6
Posts responsible for: / Project & Communication Officer (L3),
Administrator (L2b)
Post base: / Office-based/Non Office-based (see job hazard analysis)
Job purpose
To secure policy impact from the University’s research as part of the Public Policy|Southampton (PP|S) team, incl. the development and delivery of key elements of the PP|S Strategy. This will have a number of elements which will vary over time, but will include: leading on the development and management of the policy fellows scheme; leading on key partnerships, such as the affiliation to the Cambridge Science and Policy (CSaP) Fellowship scheme; the provision of expert advice to University of Southampton (UoS) research staff and securing external funding through research funding bids.
Key accountabilities/primary responsibilities / % Time /
1. / Developing partnerships:
a) Within the University
i. Work with key researchers and research teams on developing and implementing strategies for research impact by providing specialist professional advice and input, including support in developing Pathways to Impact for external funding bids.
ii. Provide expert advice to UoS academics to support them when engaging with policymakers at local, regional, national and international level, and accompany them during engagement activities.
b) With key partners
i. Foster and maintain key partnerships, e.g. with the Centre for Science and Policy at the University of Cambridge
ii. Identify opportunities for cooperation and joint activities with other Higher Education Institutions and Public Policy Units at other UK Universities, and coordinate within the network of Public Policy Units (UCL, LSE, Cambridge, etc).
c) With policymakers
i. Plan, negotiate, develop and lead the University’s Policy Fellows’ Scheme, in conjunction with the University of Cambridge.
ii. Foster and maintain relationships with the Policy Fellows, develop opportunities for further engagement and support academics in enhancing research impact through the policy fellowship scheme.
iii. Identity new opportunities for engagement and build relationships to new policymaking bodies at local, regional, national and international level. / 40%
2. / Development and management of new PP|S activities:
a) Support the Director in the development of new international activities, working in collaboration with the Vice-President International.
b) Identify new opportunities for funded activities via grant awarding bodies.
c) Support the Director in developing the “Membership” of Public Policy|Southampton / 40 %
3. / Management and oversight:
a) Lead on the financial planning and management of PP|S budgets.
b) Represent PP|S at meetings across the University and brief UoS staff at all levels from across the University on the work of PP|S.
c) Line manage the PP|S Project & Communication Officer and the PP|S Administrator / 20 %
4. / Undertake other related tasks as requested and assigned by the Director of PP|S
5. / Deputise for the Director of Public Policy|Southampton as required.
Internal and external relationships /
Internal
· Staff at all levels across the University, in particular Associate Deans Research and Enterprise and researchers with policy-related research
· The Director and other team members of PP|S
· FSHMS Finance and FOS teams
External
· Staff at University of Cambridge (for the Policy Fellows scheme);
· Contacts at all levels (including at Ministerial/Permanent Secretary/CEO level) from UK Government, Parliament, the civil and diplomatic services
· Local and regional politicians and officials, especially in Southampton City Council and Hampshire County Council
· Overseas contacts at Ministries and in partner organisations
· Contacts at policy institutes in other UK universities.
Special Requirements /
Some flexibility in hours of work is required since some policy events may take place off site and outside normal working hours (e.g. evening events in London). Depending on the candidate, there may be opportunities for some overseas travel, but this is not a requirement.
PERSON SPECIFICATION
Criteria / Essential / Desirable / How to be assessedQualifications, knowledge and experience / Substantial relevant experience in specialist field of policy development and strategy at a high level in a complex environment, or similar tasks evidenced by successful achievements.
Numerate, demonstrate strategic and business planning skills and be comfortable working with a broad range of emerging technologies in the relevant fields.
Excellent IT skills with the ability to learn new applications and work with databases, report generators, Microsoft Office suites, website development and social media accounts. / First degree in relevant subject (e.g. Marketing, Communications, Politics, International Relations, Public Administration) or equivalent level qualification
Knowledge of university processes and regulations. / Application
Application/ Interview
Application/ Interview
Application
Application
Planning and organising / Proven ability to plan and manage new projects in line with the PP|S and University strategies.
Ability to take strategic view in a fast-moving and dynamic environment, and to lead projects, driving activity to completion while managing detail.
Proven ability to prioritise a conflicting workload and multi-task. / Application/ Interview
Application/ Interview
Application/ Interview
Problem solving and initiative / Proven ability to assess complex and specialist issues and provide advice and analysis relevant to the needs of researchers.
Proven ability to use own initiative and suggest and implement practical and effective solutions.
Self-sufficient, capable of setting own work strategies and of working with minimal guidance, actively seeking information from internal or external sources as required. / Application/ Interview
Application/ Interview
Application/ Interview
Management and teamwork / Proven line management experience including ability to manage team dynamics, and to support staff in their development needs.
Ability to provide expert guidance and advice to colleagues to resolve complex problems. / Application/ Interview
Application/ Interview
Communicating and influencing / Excellent inter-personal skills with a wide range of people of different backgrounds, from within and outside the university, including at senior levels in Government
Ability to negotiate agreements with external partners
Proven persuading and influencing skills
Specialist drafting skills – specifically policy briefs and policy-related documents – and ability to train others in them. / Ability to deliver specialist training to a group of people / Application/ Interview
Application/ Interview
Interview
Application
Application/ Interview
Other skills and behaviours / Budget management skills / Application/ Interview
Special requirements / Able to work flexible hours as required by the work activities and timelines and as directed (There may be a requirement to work out of hours and travel overnight on occasions) / Application/ Interview
JOB HAZARD ANALYSIS
Is this an office-based post?
☒ Yes / If this post is an office-based job with routine office hazards (eg: use of VDU), no further information needs to be supplied. Do not complete the section below.☐ No / If this post is not office-based or has some hazards other than routine office (eg: more than use of VDU) please complete the analysis below.
Hiring managers are asked to complete this section as accurately as possible to ensure the safety of the post-holder.
## - HR will send a full PEHQ to all applicants for this position. Please note, if full health clearance is required for a role, this will apply to all individuals, including existing members of staff.
ENVIRONMENTAL EXPOSURES / Occasionally(<30% of time) / Frequently
(30-60% of time) / Constantly
(> 60% of time)
Outside work
Extremes of temperature (eg: fridge/ furnace)
## Potential for exposure to body fluids
## Noise (greater than 80 dba - 8 hrs twa)
## Exposure to hazardous substances (eg: solvents, liquids, dust, fumes, biohazards). Specify below:
Frequent hand washing
Ionising radiation
EQUIPMENT/TOOLS/MACHINES USED
## Food handling
## Driving university vehicles(eg: car/van/LGV/PCV)
## Use of latex gloves (prohibited unless specific clinical necessity)
## Vibrating tools (eg: strimmers, hammer drill, lawnmowers)
PHYSICAL ABILITIES
Load manual handling
Repetitive crouching/kneeling/stooping
Repetitive pulling/pushing
Repetitive lifting
Standing for prolonged periods
Repetitive climbing (ie: steps, stools, ladders, stairs)
Fine motor grips (eg: pipetting)
Gross motor grips
Repetitive reaching below shoulder height
Repetitive reaching at shoulder height
Repetitive reaching above shoulder height
PSYCHOSOCIAL ISSUES
Face to face contact with public
Lone working
## Shift work/night work/on call duties