Production Managerapplication Pack

PRODUCTION MANAGERAPPLICATION PACK

Thank you for your interest in the post of Production Manager

From 1st February 2018 a new organisation, Wiltshire Creative,will have been formed from the merger of the three Salisbury arts organisations receiving Arts Council NPO funding - Salisbury Playhouse, Salisbury Arts Centre and Salisbury International Arts Festival - with the goal of building on the success of the individual organisations to offer an increased range of performances and activities to the people of Salisbury, Wiltshire and beyond.

Please find a job description, person specification, application form and equal opportunities monitoring form enclosed. For further information about the theatre please visit our website at

To apply for the post, please complete the application form and send it to or by post(marking the envelope with the code PM) to:

Administration Department

Salisbury Playhouse

Malthouse Lane

SALISBURY

SP2 7RA

The closing date for applications is Monday 22ndJanuary 2018at 9.00am. Interviews are planned to take place on Friday 26th January or Friday 2nd February 2018; please advise in your application if you are NOT available on these dates.

If you wish to have an informal conversation before applying, please contact John Titcombeon 01722 345174

We regret we are unable to acknowledge receipt of applications. However, we will endeavour to inform you by e-mail within three weeks of the closing date if your application has been unsuccessful.

We look forward to receiving your application.

EQUAL OPPORTUNITIES

Wiltshire Creative strives to be an Equal Opportunities employer. The aim of this policy is to ensure that no job applicant or employee receives less favourable treatment on the grounds of gender, class, race, colour, nationality, ethnic origin, marital status, sexual orientation, age, physical disability, trade union activity, political or religious belief. Selection criteria and procedures will be kept under review to ensure that individuals are selected, promoted and treated on the basis of their relevant merits and abilities. All employees are required to comply with, and actively promote, this policy.

ACCESS

If you would like to submit your application in another format we would be happy to accommodate this. Please contact Howard Meaden on 01722 345173 or email: so that suitable alternatives can be discussed. Please also advise us of any special requirements needed to facilitate your participation in an interview should you be shortlisted.

APPLICATION GUIDANCE NOTES

Job Description and Person Specification

Please read the person specification and job description carefully. You should ensure that you meet all the essential criteria before submitting an application. Use the person specification as a guide to completing the section of the application form entitled 'Information in Support of Your Application'

Please type on this form or write clearly and legibly in black ink.

Please complete the form in detail. No CVs will be considered.

Data Protection

The information given on this form will be used to create a shortlist for interviews. Any data about you will be held securely with access restricted to those involved in dealing with your application in the recruitment process. This application form will be kept on file for a maximum of twelve months and then destroyed. Should any job opportunities arise in the future for which we think you may be suitable, we may send you application details about the vacancy. In addition, we may contact you in the future for feedback on our recruitment procedures. Signature of the application forms indicates your consent to the data being used in this manner.

Equal Opportunities Monitoring Form

To help us monitor our equal opportunities policy, we would be grateful if you could complete the enclosed Equal Opportunities monitoring form. When your application is received, this form is removed and is not used during the short-listing process. The information submitted is kept in the strictest confidence, following Data Protection requirements, and will only be used to monitor and analyse the progress of the Theatre's Equal Opportunity Policy.

JOB DESCRIPTION

JOB TITLEPRODUCTION MANAGER

RESPONSIBLE TOPRODUCTION & TECHNICAL DIRECTOR

MAIN RELATIONSHIPSARTISTIC DIRECTOR, EXECUTIVE DIRECTOR, TECHNICAL MANAGER, ASSOCIATE PRODUCER, ASSOCIATE DIRECTOR, HEAD OF WORKSHOP, COSTUME SUPERVISOR, FREELANCE DESIGNERS AND CONTRACTORS

The overall responsibility of the Production Manager is to deliver efficiently and effectively all aspects of certain WC productions. In addition to the Production & Technical Director this involves close liaison with both the Artistic Director and Executive Director, the Associate Producer and all production Heads of Department and creative teams.

______

Key Responsibilities

Administration
Budgets
Health and Safety
Production

These responsibilities involve a number of key activities as outlined below:

Administration

To participate in all departmental administrative and HR systems as required

To lead on the creation of technical riders and collation of other production paperwork for allocated touring work

To carry out administrative tasks that arise from the job

Budgets

To work with the Production & Technical Director on initial planning and costing of allocated productions and projects
To manage productions to within budget
To generate accurate budget forecasts in conjunction with the production staff and outside contractors.
To monitor expenditure on allocated productions and communicate any areas of concern in a timely fashion during weekly meetings with the Production & Technical Director.

Health and Safety

To produce risk assessments and other relevant H&S paperwork as appropriate following the CDM regulations of 2015

To ensure that designs and all aspects of the productions comply with Health and Safety and other applicable legislation
To ensure that all production operations are carried out in compliance with relevant and applicable Health & Safety legislation and any other applicable statutory regulations or legislation

Alongside the other production heads, keep an overview on the good maintenance of the technical infrastructure and equipment managed by the department

To remain current with industry best practice and applicable technologies

Production

To act as Production Manager for certain Wiltshire Creative productions, as allocated by the Production and Technical Director.
To provide production support for the work of other departments, including the Take Part department and events during the Salisbury International Arts Festival
To work across both buildings and at other venues as required.
To work with the creative teams and Producers of allocated productions to realise the project within allocated resources
To ensure that resources and parameters are clearly defined and agreed with creative teams, Producers and Production HODs
To carry out an assessment at the white card model and final design stages to ensure that the design does not exceed the agreed parameters
If necessary to work with the creative team to bring the design within agreed parameters by the final model stage
To plan construction in conjunction with freelance staff and the Head of Workshop.
To plan the use of technical resources in conjunction with the Technical Manager, Company Stage Manager and other production staff

To plan and manage, in conjunction with the HODs and production team, fit ups, production periods and get outs for allocated productions

To call and chair production meetings for allocated productions

To ensure Wiltshire Creative productions are delivered in a positive, collaborative and professional manner

Actively contribute to the effective operation of the Production Department’s work

General

To always act in the best interests of Wiltshire Creative
To take positive action to promote Equal Opportunities in all aspects of the work of Wiltshire Creative
To agree to abide by Wiltshire Creative policies as set out in the Staff Handbook
To attend regular staff and other departmental meetings
To keep up to date with the activities of the organisation

To maintain confidentiality in all areas relating to Wiltshire Creative

To be flexible and to undertake any other reasonable duties as requested by Management

Please note that the post holder may be required:

Excepting emergencies, reasonable notice will be given of the need to work away from Salisbury
To supervise trainees and students
To work as required on Sundays and Bank Holidays, and late/unsocial hours

To drive the company’s vehicles when required, subject to license and insurance considerations

CANDIDATE SPECIFICATION

Essential

Significant senior level experience in theatre production
A proven track record of delivering projects to the highest level of artistic and production value

A good knowledge of production and technical techniques including construction, rigging, lighting, sound and projection
CAD drafting skills (AutoCAD).

Excellent financial and budgetary control
Excellent organisational and time management skills
Ability to multitask
Problem solver

Ability to prioritise and cope with last minute changes

Demonstrable calm, clear leadership skills

The ability to nurture the skills of individuals under their supervision.

Knowledge of Health and Safety legislation and procedures as related to the theatre industry and proven experience of implementing these legislative requirements in a positive and sympathetic manner.

Computer literate, fluent in the use of MS Office applications.

Ability to work well within a small dedicated production team and be hands on when required.

Ability to work with and support all other departments.

An ability to remain, calm, professional and positive when working under pressure.

Desirable

H&S qualification or training (IOSH or equivalent)

First aid training.

Experience of working with young people and community groups

Knowledge of touring
Experience of site-specific / outdoor event management

Full clean driving licence
An interest in and enthusiasm for theatre and other performance art forms

TERMS AND CONDITIONS

Salary:£30,000.00

Hours:Average 40 hours per week to be worked as required

Holiday:20 days holiday plus 8 days public holidays rising in line with

length of service.

Term:Fixed term 12 month contract subject to probationary period of three

months.

Pension:Wiltshire Creative offers a pension scheme through People’s Pension, whereby contributions will be deducted from salary and is currently matched by Wiltshire Creative up to 1.5% of salary rising in line with auto-enrolment regulations.

Wiltshire Creative is legally obliged to auto-enrol all eligible employees into this scheme after three months’ employment, although the employee has the right to ‘opt out’.

Full details are available from the Finance Department upon request

APPLICATION FORM FOR THE POST OF:SENIOR TECHNICIAN (SOUND & VIDEO)

This form should be completed as fully as possible. You may continue any section on to additional sheets of paper if necessary.

Personal Information

Name:…..………………………………………………………………………………………………...

Address: ………………………………………………………………………………………………...

…………………………………………………………………………………………………………….

Tel No: (day) ……………………………………… (evening) ……………………………………

Email: ……………………………………………………………………………………………………

N.I. Number: ………………………………………………… (if none, give details of nationality)

Do you have a valid driving licence? YES/NO

Do you have any convictions not considered spent

under the Rehabilitation of Offenders Act 1974? YES/NO

(If yes please give details)

Where did you hear about this position? …………………………………………………………

DECLARATION

I declare that, to the best of my knowledge, the information given in this application is correct and I understand that it will be treated as part of any subsequent Contract of Employment.

SIGNED: ……………………………….DATE: …………………………………

Education/Qualifications

Please include details of schools/colleges attended, dates and qualifications achieved

Employment History

Please give details of your employment history (paid or voluntary), starting with your most recent post, giving job titles, responsibilities, dates and names of the organisation:

Please list any other skills, qualifications, or interests which may be appropriate for the post:

Additional Information

Please explain why you would like this post, stating what qualities you think you can bring to the job and give any additional information you feel supports your application. This will enable us to see how your particular skills match up to the requirements of the job. It is, therefore, important that you tell us as much as possible about yourself in relation to all the items listed in the skills and experience section of the job description.

REFERENCES

Please give the names and addresses of two referees, one of whom should be your present employer, if applicable:

1.Name ……………………………………….. 2. Name: ………………………………………

Address: ………………………………...... Address: ……………………………………

………………………………………………... ………………………………….……………

Tel: …………………………………………... Tel:………………………………......

Your relationship to referee: Your relationship to referee:

………………………………………………… ……………………………………………….

May we request a reference before making an offer to work?

Referee 1 YES/NOReferee 2 YES/NO

Equal Opportunities Monitoring Form for Job Applicants

Salisbury Playhouse is committed to equality and as part of this process we need to monitor applicants.

The information requested on this form is required solely for this purpose and it in no way influences the recruitment and selection process. No name is to be given on the forms and completion is entirely voluntary; non-completion will have no effect on the consideration of your application. The information collected on this form is confidential and will be separated from your application form on arrival.

Ethnic Make up
(tick box as required) / White
British / 
Irish / 
Any other White background / 
Asian or British Asian / 
Asian Bangladeshi / 
Asian Indian / 
Asian Pakistani / 
Any other Asian background / 
Black or British Black / 
Black African / 
Black Caribbean / 
Any other Black background / 
Chinese / 
Dual heritage: / 
Asian and White / 
Black African and white / 
Black Caribbean and White / 
Chinese and White / 
Any other background from more than one group / 
Any other Ethnic Group / 
Do you consider yourself disabled? / Yes / No

Thank you for completing this form, please return with your application for employment.