Attachment A, SOW 306543

Statement of Work for

Procurement ofLive Fire Shoot Housefor Project S-245

Revision 0

October 26, 2017

Table of Contents

1.Objective

2.1.Background

2.2.Scope

2.3.Work Performed by Subcontractor

2.4.Work Performed by Others

3.DESCRIPTION OF WORK

3.1.Tasks

3.1.1.Task 1 - Design of the LFSH

3.1.2.Task 2 – SME Review of LFSH Facility Design

3.1.3.Task 3 – Manufacture and Delivery of the LFSH

3.1.4.Task 4 – Supervise the Installation of the LFSH at Site Location

3.2.Organizational Interfaces

3.3.Site Conditions and Known Hazards

3.4.Delivery, Storage, and Handling

4.SUBMITTALS

5.ENGINEERING REQUIREMENTS

5.1.Design Requirements

5.2.Documentation Requirements

6.QUALITY REQUIREMENTS

6.1.Quality Assurance Requirements

6.2.Quality Assurance Program Requirements

6.3.Requirements for Commercial-Off-the-Self Software

6.4.Quality Assurance and Engineering Oversight

6.5.Quality Submittals

7.ENVIRONMENTAL, SAFETY, & HEALTH (ES&H) REQUIREMENTS

8.PERSONNEL REQUIREMENTS

8.1.Training and Qualifications

8.1.1.Required Training

8.1.2.Required Qualifications

8.2.Security and Badging Requirements

8.3.Work Location and Hours / Potential Access Requirements

9.MEETINGS

10.MILESTONES, SCHEDULE, AND PERIOD OF PERFROMANCE

10.1.Milestones

10.2.Schedule

10.3.Period of Performance

11.SPECIAL REQUIREMENTS

11.1.NRTL Requirements

1.Objective

Mission Support Alliance, LLC (MSA) requires a Subcontractor specializing in the design and construction of Live Fire Shoot Houses (LFSHs). The objective of this subcontract is to have the Subcontractor complete the tasks described in Section 3.1.

  1. Background / Scope

2.1.Background

The Hanford Site, located in Washington State, was first established during the early 1940’s to support the United States Government during World War II. Since its inception, the Hanford Site has required armed forces to protect the work occurring at Hanford. Security was provided by the military and internal police force until the 1950’s after which the military was pulled out of Hanford and Hanford Patrol was created. Hanford Patrol is responsible for protecting special nuclear materials, government property, classified information, and safeguarding the lives of all Site personnel.

Hanford Patrol established the Patrol Training Academy (PTA) in the 1970’s to support continual development of their highly trained protective security forces. In order to continue protecting the Hanford Site during the ongoing Cleanup Mission, Hanford Patrol must meet the requirements established in the Contractor Requirements Document (CRD) of U.S. Department of Energy Order (DOE O) 473.3, Protection Program Operations, including maintaining a Tactical Response Force (TRF). The TRF goes through rigorous training in defensive and offensive tactical operations that continually evolve to meet current and projected threats to Hanford. One of the important elements of the TRF training includes a LFSH.The current PTA LFSH facility was constructed over 30 years ago and expanded capability is required.

2.2.Scope

The purpose for Project S-245 is to provide the PTA with a new LFSH facility suitable to meet current and projected tactical training needs. However, the scope defined in this Statement of Work (SOW) represents only a portion of the scope for Project S-245. Herein after, the LFSH facility will refer to the partially enclosed structure that houses the LFSH.

The new LFSH facility is a partially enclosed facility and will have an approximate 80’x120’ concrete slab foundation. The interior of the LFSH facility will be partially enclosed by an overhead roof steel structure andnon-ballistic steel panelwallsrunning along the perimeter of the slab.Nylon netting, used to keep birds out of the facility, is attached from the top of the nonballistic steel panel walls to the eaves of the steel roof. Access to the interior of the facility is available through the main double door entrance on the south side, as well as double door exits on the east and west sides. A rolling steel door will also be located on the east side for vehicle and equipment access. The shoot house and the Elevated Observation Control Platform (EOCP) are located inside the facility. The pre-conceptual shoot house has a footprint of approximately 60’x80’.

The work performed under this subcontract is described in Section 3.0 of this SOW and, as previously stated, represents only a portion of the scope for Project S-245.

2.3.Work Performed by Subcontractor

The following are within this SOW and further described in Section 3.1.

  • The designs of the LFSH and EOCP (platform, guard rails, ladders and stairs) are included in this SOW.
  • Subcontractor shall recommend commercially available radiant heaters for the EOCP are included in this SOW.
  • As a LFSH Subject Matter Expert (SME), the Subcontractor shall review the LFSH facility design (performed by others) for lighting, receptacles, radiant heater locations and provide comments/recommendations as it relates to the LFSH design and construction best industry practices.
  • The manufacturing of the LFSH is included in this SOW.
  • The delivery of the LFSH components to the Site location in Richland, WA is included in this SOW.
  • The supervision of the installation for the LFSH is included this SOW.

2.4.Work Performed by Others

The following are NOT within the scope of this SOW.

  • Design of the concrete foundation, utilities, the overhead steel roof structure, all electrical components, and the exterior non-ballisticsteel panel walls.
  • Upon arrival on site, unloading of the LFSH components will be performed by others.
  • Installation of the LFSH at the site location.
  • Lighting for the LFSH will be from the overhead roof and is designed and installed by others.
  • Procurement and installation of the radiant heater on the EOCP railing.

3.DESCRIPTION OF WORK

3.1.Tasks

3.1.1.Task 1 - Design of the LFSH

A pre-conceptual floor plan for the LFSH layout is provided in Attachment B and the design requirements for the LFSH are provided in MSAENG61302, S-245 Patrol Training Academy Live Fire Shoot House Facility Functional Requirements and Design Criteria (see Section 5.1 for applicable sections). The subcontractor shall review the preconceptual floor plan and design requirements and submit recommendations to MSA, based on their standard manufacturing practices.This results in MSA receiving the best value possible for the work being requested. A submittal to be made via the Request for Clarification or Information (RCI)form (See Section 3.2 of this SOW). The subcontractor recommendations to be discussed with MSA early on during initial meetings. Upon agreement, the subcontractor to develop design calculation and design drawings for LFSH and submit to MSA. See Section 5.2 of this SOW for documentation and submittal requirements for calculations and drawings.

3.1.2.Task 2 –SME Review of LFSH Facility Design

Acting as a LFSH design and construction SME, the subcontractor shall review the Architectural/Engineering (A/E) firm’s (others) final design drawings that incorporate all aspects of Project S-245. The purpose of the review is for MSA to capture the subcontractor’s input as it relates to LFSH best practices (e.g., type of lighting provided, placement of lighting for proper LFSH operations, heater configuration.).The subcontractor shall submit input to MSA. A submittal to be made via the Contractor Submittal Comment Form (Site Form A-6004-416). The subcontractor is expected to attend weekly conference calls with MSA and the A/E firm during this Task as described in Section 9.0 of this SOW.

3.1.3.Task 3 –Manufacture and Delivery of the LFSH

The subcontractor shall manufacture LFSH according to agreed upon LFSH layout and design requirements. MSA may request a visit to the subcontractor’s facility to inspect shipment prior to delivery. The subcontractor shall arrange for delivery ofthe LFSH components to the Site location in Richland, WA. Upon arrival to Site location, receipt inspections of the LFSH component for damage are to be performed by MSA personnel.

3.1.4.Task 4 –Supervise the Installation of the LFSH at Site Location

The subcontractor shall provide qualified personnel to supervise the installation of the LFSH(by others) to ensure the requirements necessary to maintain the subcontractor’s LFSH certification and warranty are met.Construction Support is anticipated for May 2018. Support will be required of roughly eight (8) weeks (240 hrs) during the install process.

3.2.Organizational Interfaces

The subcontractor shall interface with various MSA organizations through the Contract Specialist (CS) (or designee), as required, at points and frequency incorporated elsewhere in this SOW and Subcontract documents.

After contract award, requests for clarification or information are to be provided to the Buyer’s Technical Representative (BTR), copy to CS, using RCI. The BTR will provide resolution in the form of a response recorded on the RCI.

3.3.Site Conditions and Known Hazards

Tasks 1, 2, and 3activities (see Section 3.1 of this SOW) are expected to be performed off-Site at the subcontractor’s facilities. Task 4activities (see Section 3.1 of this SOW) require the subcontractor to provide personnel to supervise the installation of the LFSH (by others) at the Site locationin Richland, WA (Hanford PTA). The Hanford PTA is not a radiological controlled area and is not known to contain any other hazardous work conditions.

3.4.Delivery, Storage, and Handling

The subcontractor shall arrange for delivery of the LFSH components to the Site location in Richland, WA. The subcontractor shall coordinate delivery of the LFSH with the BTR.The subcontractor shall assure all loads are properly secured from shifting, rolling out, or loss while transporting.

MSA to perform receipt inspections upon arrival to Site. MSA to arrange for immediate replacement of productsfound to be defective, damaged beyond repair, or in otherwise unacceptable condition.

MSA is responsible for unloading and storage of the LFSH components.

4.SUBMITTALS

Submittals described within this SOW shall be submitted to MSA Project Document Control using the Subcontractor Document Submittal Form (Site Form A-6003-061). All required subcontractor submittals are summarized in the Submittal Register contained in Attachment A.

Forms are available at the following web address under the “Subcontractor Document Forms” link:

Subcontractor information shall be submitted in either hard copy or electronic format (If electronic, it must be viewable using either Microsoft® Windows®, Microsoft® Office, Adobe® Acrobat® software, or AutoCAD® 2014).

5.ENGINEERING REQUIREMENTS

5.1.Design Requirements

Design requirements can be found in MSAENG61302. Applicable sections include:

  • 4.1.4, Approach to Natural Phenomenon
  • 4.2.1.5, Live Fire Shoot House (except F, G, and H.1)
  • 5.0, Codes and Standards (as applicable).

5.2.Documentation Requirements

The subcontractor shall develop design analysis calculations and drawings in accordance with their own internal process and submit to MSA in accordance with Section 4.0 of this SOW.

Design analysis documentation shall include the following:

  • Definition of the objective of the analysis
  • Definition of analysis inputs and their sources
  • Results of literature searches or other applicable background data
  • Identification of assumptions and indication of those that must be verified as the design proceeds
  • Identification of any computer calculation including computer type, computer program (e.g., name), revision identification, inputs, outputs, evidence of or reference to computer program verification and the bases (or reference thereto) supporting application of the computer program to the specific physical problem
  • Review and approval.

Subcontractor design drawings shall include the following minimum details:

  • Door locations
  • Recommended heaters for EOCP and locations along the EOCP railing (excludes conduit/power feed routing)
  • Recommended lighting and lighting locations for the LFSH (excludes conduit/power feed routing)
  • Location of breach doors
  • Moveable partition locations
  • Ballistic panels to shield opening in the shoot house (doors and window)
  • Wall mounting and anchoring requirements
  • EOCP design (platform, guard rails, ladders and stairs).

6.QUALITY REQUIREMENTS

6.1.Quality Assurance Requirements

The Subcontractor shall have a Quality Assurance Program (QAP) and implementing procedures that utilizes a national or international voluntary consensus standard ISO 9000.

The QAP document and implementing procedures are required to be reviewed, evaluated, and approved by MSA, prior to award of the Subcontract.

6.2.Quality Assurance Program Requirements

The subcontractor's QAP shall be subject to review by MSA at all times. When subcontracting any portion of this subcontract, the subcontractor is required to flow down the applicable engineering and QAP requirements to the lower-tier subcontractor.

MSA reserves the right to verify the quality of work at the Subcontractor’s facility, including any lower-tier subcontractor’s facility. Access to a subcontractor’s facility shall be requested through the Subcontractor and may be performed jointly with the Subcontractor. All requests for site visits will be requested through MSA’s CS.

The Subcontractor shall, during the performance of this Subcontract, submit proposed changes to the QAP to MSA for review prior to implementation.

6.3.Requirements for Commercial-Off-the-Self Software

The Subcontractor shall submit the following documentation for all engineering analysis/design, data analysis/reduction, and engineering/environmental modeling commercial-off-the-shelf (COTS)software[1](application) used in the performance of work activities. Submittal may be in the form of a letter. NOTE: If the same COTS product is utilized for a range of calculations this documentation only needs to be submitted once, but documents/calculations shall be traceable back to No. 1 specified below and is subject to oversight activities.

  1. Description of the COTS software, including:
  2. Manufacturer’s name and address
  3. COTS application’s title and version identifier
  4. Operating system and hardware platform that will be used
  5. Manufacturer’s Technical Specifications or other published description of the COTS.
  6. Standard data set(s) used to verify operation of the COTS application.
  1. Data sets shall cover each function or mode of operation which will be used during the performance of the work activities.
  2. When the COTS application’s range of operation cannot be verified by a single data set, the subcontractor shall submit, as a minimum, data sets covering the upper and lower thirds of its range.
  1. The Subcontractor shall notify MSA of any software errors relative to COTS deliverables.

6.4.Quality Assurance and Engineering Oversight

The Subcontractor activities are subject to Quality Assurance (QA) and Engineering oversight by MSA’s QA or engineering representative at the Subcontractor’s facility or the Subcontractor’s lower-tier service provider(s). MSA shall be allowed access to these facilities for oversight activities with a reasonable notification to the Subcontractor. These oversight activities shall be coordinated through the Subcontractor's and MSA's Subcontract representatives.

6.5.Quality Submittals

The following shall be submitted by theSubcontractor:

  • QA CLAUSE B76 PROCUREMENT OF POTENTIALLY SUSPECT OR COUNTERFEIT ITEMS:Submit written statement that all items furnished under this Purchase Order/Contract Order are new & genuine (i.e., not counterfeit) and match the quality, test reports, markings and/or fitness for use required by the Purchase Order/Contract Order. This statement shall be on the Subcontractor’s letterhead and signed by an authorized agent of the Subcontractor.
  • Submit certification of the Subcontractor’s warranty and details of necessary maintenance and care.
  • Certification that bullet-resisting equipment meets the requirements of UL 752, Level 5 and Level 8.
  • Material Test Report (MTR) certifying the use of ¼” thick steel that is 500 Brinell or greater hardness. If a MTR is not available, the AVS inspector it to obtain a coupon by witnessing the cutting of the coupon from production stock material. This coupon will then be tested by AVS at Hanford.
  • One copy of the documentation, unless otherwise specified, shall accompany the applicable item(s) shipped. This includes requirements for documentation and verification of the fire retardant wood rating as appropriate. If the labels on the material will remain visible, this inspection can occur in the field during construction. If the plywood will be painted or the labels will be otherwise not visible, this should be a required inspection during fabrication with appropriate documentation.

7.ENVIRONMENTAL, SAFETY, & HEALTH (ES&H) REQUIREMENTS

Only Task 4 (see Section 3.1 of this SOW) requires the Subcontractor personnel to be present at the Site location. The work will be supervisory in nature. ES&H requirements will be addressed by the BTR during the site visit and/or during training (see Section 8.1 of this SOW for training).

The Subcontractor shall exercise a degree of care commensurate with the work and the associated hazards. The Subcontractor shall ensure that management of safety and environmental functions and activities is an integral and visible part of the Subcontractor’s work planning and execution processes. The Subcontractor shall flow down safety and environmental requirements to the lowest tier Subcontractor performing work on the Hanford site commensurate with the risk and complexity of the work.

Prior to start of work the Subcontractor shall work with the MSA BTR to do a Job Hazard Analysis (JHA).

All subcontractor and sub-tier employees shall have completed OSHA Hazard Communication training that meets the requirements of MSC-PRO-WP--13299, Hazard Communication. See MSC-PRO-WP-10468, Chemical Management Process, for more information.

Subcontractors and its lower-tier subcontractors shall be responsible to complete an Employee Job Task Analysis (EJTA) in accordance with MSC-PRO-WP-11058 for any of the following situations:

  • For any subcontractor employee who will be on the Hanford Site for more than 30 days in a year.
  • For any subcontractor employee who may potentially be exposed to hazards (e.g. radiological, beryllium, hazardous wastes, noise) while performing in accordance with the subcontract statement of work.
  • For any subcontractor employee enrolled in a medical or exposure monitoring program required by 10 CFR 851, and/or any other applicable federal, state or local regulation or other obligation.

If any of the above conditions are met, the subcontractor and its lower-tier subcontractor employee is to have a current approved EJTA prior to that employee beginning work on the Hanford Site.

8.PERSONNEL REQUIREMENTS

8.1.Training and Qualifications

8.1.1.Required Training

Prior to performing work at the Site Location, the Subcontractor shall complete all required training. Hanford Site-specific required training to safely perform the work described in this SOW are identified in Table 2.The Subcontractor shall be responsible for all wages of their employees while attending any required training courses. MSA will schedule and furnish the Hanford Sitespecific training courses at no cost to the Subcontractor.The Subcontractor will not access any radiological controlled areas for which radiological training is required.