Procurement documentsJN-B0744
PROCUREMENT DOCUMENTS
PUBLIC TENDER
IN ACCORDANCE WITH THE LOW-VALUE PROCEDURE
No.
JN-B0744
PURCHASE OF GRAPHIC SERVERS FOR VIDEO WALL AND
CHARACTER GENERATOR
1
Procurement documentsJN-B0744
CONTENTS
1.INVITATION TO SUBMIT BIDS FOR THE PUBLIC TENDER
2.INSTRUCTIONS FOR MAKING BIDS
2.1.CONTRACTING AUTHORITY OF THE PUBLIC TENDER
2.2.LEGAL GROUND
2.3.BASIC RULES OF OPERATION
3.SUBJECT OF THE PUBLIC PROCUREMENT
3.1.GENERAL DESCRIPTION
3.2.Technical documentation
3.3.Standards
3.4.TECHNICAL REQUREMENTS
3.5.GENERAL REQUIREMENTS
4.BID DOCUMENTATION
4.1.GENERAL CONDITIONS FOR MAKING BID DOCUMENTATION
4.1.1.Clarification to the procurement documents
4.1.2.Language
4.1.3.Marking
4.1.4.Contents of a bid
4.1.5.Alternative bids and variant bids
4.1.6.Form of a bid
4.1.7.Validity of the bids
4.2.DOCUMENTS IN THE BIDS
4.2.1.Data on Bidder and bid
4.2.2.Contents of the bid documentation
4.2.3.Form »Declaration on acceptance of the public tender conditions«
4.2.4.Form of an offer that has to contain:
4.2.5.Pro-forma invoice
4.2.6.Statement of capability and eligibility for participation
4.2.7.Bank certificate of solvency
4.2.8.Warranty conditions of the Bidder
4.2.9.Declaration of the Bidder regarding the spare parts
4.2.10.Declaration of the Bidder - all the offered equipment is factory-new
4.2.11.Declaration of the Bidder regarding the software and hardware upgrades
4.2.12.Statement of the manufacturer or principal
4.2.13.Sample of the contract
4.2.14.Declaration, stating the Bidder shall provide a performance guarantee
4.2.15.Statement on the forwarding of data in the disclosure of the Bidder's ownership
4.2.16.TECHNICAL DOCUMENTATION
5.CONTRACT AWARD CRITERIA
5.1.TWO BIDS WITH EQUAL BEST EVALUATION RESULT
6.REVIEW CLAIM
6.1.LEGAL BASE AND TERMS FOR SUBMISSION
6.2.METHOD OF SUBMITTING THE REVIEW CLAIM
7.FORMS
DATA ON BIDDER AND BID
DECLARATION OF BIDDER’S ACCEPTANCE OF PUBLIC PROCUREMENT CONDITIONS
FORM OFFER - BASIC OFFER
FORM OFFER - OPTIONAL OFFER 1
FORM OFFER - OPTIONAL OFFER 2
PROFORMA INVOICE
STATEMENT OF CAPABILITY AND ELIGIBILITY FOR PARTICIPATION
DECLARATION OF THE BIDDER REGARDING THE SPARE PARTS
DECLARATION OF THE BIDDER – ALL THE OFFERED EQUIPMENT IS FACTORY NEW
DECLARATION OF THE BIDDER REGARDING THE SOFTWARE AND HARDWARE UPGRADES
STATEMENT OF THE MANUFACTURER
STATEMENT OF THE PRINCIPAL
SAMPLE CONTRACT
STATEMENT REGARDING THE PERFORMANCE GUARANTEE
STATEMENT ON THE FORWARDING OF DATA IN THE DISCLOSUREOF THE BIDDER'S OWNERSHIP
STATEMENT ON THE PARTICIPATION OF NATURAL AND LEGAL PERSONS IN THE BIDDER'S OWNERSHIP
EXPLANATION OF THE PROCUREMENT DOCUMENTS NO. JN-B0744
1.INVITATION TO SUBMIT BIDS FOR THE PUBLIC TENDER
Pursuant to Item g) of the first paragraph of Article 39 of the Public Procurement Act (Official Gazette of the Republic of Slovenia no. 91/2015, hereinafter: the ZJN-3), Radiotelevizija Slovenija, Public Institution, publishes the public tender in accordance with the low-value procedure for:
the purchase ofgraphic servers for video wall and character generator.
Bids in three copies (one original and two copies) must be sent in sealed envelopes to the address:
“Javnizavod RTV SLOVENIJA, KOLODVORSKA 2,VLOŽIŠČE, 1550 LJUBLJANA, SLOVENIA”, with the postscript: "DO NOT OPEN - FOR TENDER - BID FOR TENDER NO. JN-B0744– Graphic servers“. The full address of the Bidder is to be written on the envelope.
The term for acceptance of bids is until 08.00 a.m. on 09August, 2016. Bids received after that time limit will not be counted and will be returned unopened to the Bidders.
Public opening of bids will be on 09 August, 2016at 09.00 a.m. on the premises of JavniZavodRTV Slovenija at Komenskega Street 7 in Ljubljana.
Before the public opening of the bids the present participants of the Bidders have to hand over written authorizations for participation on the public opening.
Ljubljana, 14July, 2016 Commercial Department of
RTV Slovenija
2.INSTRUCTIONS FOR MAKING BIDS
2.1.CONTRACTING AUTHORITY OF THE PUBLIC TENDER
Radiotelevizija Slovenija, Javnizavod, Kolodvorska 2, SI - 1550 Ljubljana
VAT No.: SI29865174; Corporate registry No.: 5056497
Bids will be appraised by the General Manager appointed professional commission. The Decision on the award of a Contract will be issued by the General Manager of JavniZavod RTV Slovenija. In the evaluation of the tender the commission will take account of the criteria that are the constituent part of the procurement documents.
The chosen Bidder must enter into a signed Contract within 8 days after receiving the “Decision on the Award of a Contract”.
The Contracting Authority reserves the right to vary from the published values and quantities when selecting bids, subject to available financial resources and actual needs.
In case of receiving inadmissible bids, the Contracting Authority shall annul the tender. The Contracting Authority reserves the right not to choose any of the bids (according to Art. 90 of ZJN-3).
2.2.LEGAL GROUND
The Public Procurement of JavniZavod RTV Slovenija (hereinafter referred to as: Contracting Authority) is carried out in accordance with the valid Public Procurement Act (ZJN-3) and by-laws applicable, Public Integrity and Corruption Prevention Act (ZIntPK-UPB2) and in accordance with the legislation being valid on the field of public finances and on the field that is the subject of this public tender.
2.3.BASIC RULES OF OPERATION
Every Bidder’s attempt to affect the treatment of the Contracting Authority or decision on the selection shall result in rejection of his Tender. The same applies to all attempts related to the work and decision of the Evaluation Committee.
In the period from the publication until the conclusion of the Contract the Bidder shall be not allowed to commence and perform any actions, which might prior determine the selection of a defined bid. In the period from the selection of a Bid until the Contract comes into force the Bidder shall be not allowed to commence any actions, which might cause the Contract to become void and unfulfilled. In case the procedure is stayed the Bidder shall not commence or perform any procedures, which might aggravate the invalidation or objectivity of the Review Commission.
3.SUBJECT OF THE PUBLIC PROCUREMENT
3.1.GENERAL DESCRIPTION
The subject of public procurement (tender) is the purchase of two (2) graphics servers which must be full compatible with ORAD HDVG4 graphic server, because Contract Authority already have knowledge and SW (3Designer) for preparing graphic templates and sequences and we also have the controlling SW for such a server (Maestro and TD Control).
Contract Authority is also buying two (2) ) graphics servers which must be full compatible with ORAD HDVG4 DOMAIN graphic server, because Contract Authority already have knowledge and SW (3Designer) for preparing CG templates and also has the controlling SW for such a server (Maestro). Each HDVG4 DOMAIN must be configured as 2 independent channels (each channel as Fill and Key).
The Contracting Authority – Javni zavod RTV Slovenia – Ljubljana renews the set design in Studio 2. The renovation includes installation of large LED video walls as part of the set design and graphic server (Main and Back-up) which will provide video signals for LED video wall.
RTV Slovenia – Ljubljana renews also the CG in studio 1. All other studios already have ORAD CG`s.
The bids must meet all the technical requirements from the below technical specification. The bids, not fulfilling this stipulation are going to be eliminated from the process of public procurement.
3.2.Technical documentation
A Bidder must attach in the bid all necessary technical documentation (in Slovenian or English language) for every offered equipment, which proves the fulfilment of all requested technical requirements. In the bid documentation, fulfilment of every Contracting Authority's requirement from the tender documentation must be described precisely.
3.3.Standards
3.3.1.The offered equipment has to operate according to the standards:
-SMPTE 292M-1998
-SMPTE 424M-2012
-AES-3-1992
-AES-11-1997
3.3.2.All offered equipment must meet the following minimum standards and recommendations, or equivalent:
-For all hardware that is connected to the mains nominal voltage of 230/400V which is in accordance with standard BS EN 50160:2001, we require its compliance with the SIST EN 60825 and 60950-1
3.3.3.Offered equipment must fulfil standards regarding EMC:
- SIST EN 50081-1:1995
- SIST EN 50082-2:1997
- SIST EN 55022-2000
- SIST EN 55024:2000
3.4.TECHNICAL REQUREMENTS
3.4.1.Graphic servers HDVG4 – 2 pieces (main and back-up) for video wall in S-2
Requirements for HDVG4 in S-2
Digital video graphics rendering platform must have:
-At least 8 x HD (1080i) outputs and at least 16 x HD (1080i) inputs
-All video inputs must have looptrough outputs
-It must have Build in linear key on all video insertions (video inputs)
-Must have HD-SDI output signals with embedded audio signals (at least 4 stereo pairs)
-It must have build in dual PS
-Must have preview of output signals as HD-SDI signal (preview of each output channel or all output channels together)
-It must to be synchronised to TV studio by three level or black burst video reference signal and it must have the input for video reference signal
-It must have at least 2 Ethernet network connections
-It must have PowerWallConfigurator tool to arrange video output signals to different resolutions and aspect ratios of video wall
-It must be possible to contro it by Maestro controla aplication and TD control
-It must be capable to playout the graphic templates created by 3Designer
Requirements for controlling system of HDVG4 system in S-2:
-Maestro controller application must be able to control HDVG4
-Maestro controller application must have capability to control both HDVG4`s simultaneously
-It must work in client-server mode
-Playing templates and graphics elements must be interactive or as a successive sequence
-Must have the ability to changing data or parameters which drive templates 'on line' (last moment changes)
-Must have a possibility to trigger templates manually, by GPI or from automation systems
-It must be capable to control ticker information in any part of screen (i.e. speed of ticker in relation of amount of text)
-It must have ability to trigger animations and sequences over TCP/IP from third party software.
-Must have possibility to include inside one template more than one clip in different file formats and different sizes; alpha from clips must be considered.
-Must have possibility to include bitmap pictures (TGA, TIF, JPG, PNG...) as an object and as a sequence of pictures
-It must allow to play clip formats MPEG-1, MPEG 2-Interlaced, MPEG 4 AVI, QT, DV, ALL HD formats as FILL and as FILL + KEY
-It must play clips specified in previous item to air directly without the need for conversion
-Must have the ability to play and control the same clip on each channel independently
-Must have ability to work with NRCS system Avid i-News
-It must have possibility to link object attributes to external database files (MY SQL); using EXCEL files over ODBC without writing scripts or use a third party software.
-It must have the ability to play different playlists composed by different templates (scenes)
-It must have possibility to control playing dynamic text (ticker, roll, crawl) independent regarding play list.
-It must have possibility to apply changes 'just before play'
-It must support Unicode character set
3.4.1.1.Option1:
SW which allows 8 x HD (1080p) outputs and 8 x HD (1080p) inputs for HDVG4 graphic server
3.4.2.Graphic servers HDVG4 – 2 pieces (main and back-up) as CG`s in S-1
Requirements for HDVG4 Domain in S-1
-Digital video graphics rendering platform with 8 HD-SDI outputs and 16 HD-SDI inputs
-All video inputs must have looptrough outputs be set in loop mode
-Built in linear key for at list 16 insertions (input video signals)
-Must have HD-SDI output signals with embedded audio signals (at least 4 stereo pairs)
-It must have build in dual PS
-It must to be synchronised to TV studio three level or black burst video reference signal and it must have the input for video reference signal
-Must be able to be configurated as 2 independent channel CG (FILL and KEY);
-Each video output (fill and key) of each channel must have double outputs
-It must be possible to contro it by Maestro controla aplication It must be capable to playout the graphic templates created by 3Designer
Requirements for controlling of HDVG4 Domain and DVG2U systems in S-1:
-It must be possible to control by Maestro controller application the HDVG4 Domain and HDVG2U
-Maestro controller application must have capability to control both HDVG4`s Domain and optional HDVG2U simultaneously
-It must work in client-server mode
-Playing templates and graphics elements must be interactive or as a successive sequence
-Must have the ability to changing data or parameters which driving templates 'on line' (last moment changes)
-Must have a possibility to trigger templates manually, by GPI and from automation systems
-It must be capable to control ticker information in any part of screen (i.e. speed of ticker in relation of amount of text)
-It must have ability to trigger animations and sequences over TCP/IP from third part software.
-Must have possibility to include inside one template more than one clip in different file formats and different sizes; alpha from clips must be considered.
-Must have possibility to include bitmap pictures (TGA, TIF, JPG, PNG...) as an object or as a sequence of pictures
-It must allow to play clips formats MPEG-1, MPEG 2-Interlaced, MPEG 4 AVI, QT, DV, ALL HD formats as FILL and as FILL + KEY
-It must play clips specified in previous item to air directly without the need for conversion
-Must have ability to play and control same clip on each channel independent
-Must have the ability to work with NRCS system Avid i-News
-It must have possibility to connect to object attributes to external database files (MY SQL); using EXCEL files over ODBC without writing scripts or use a third part software.
-It must have the ability to play different playlists composed by different templates (scenes)
-It must have possibility to control playing dynamic text (ticker, roll, crawl) independent regarding play list.
-It must have possibility to apply changes 'just before play'
-It must have upgrade possibility to work in virtual studio and to play scenes or templates using pattern recognition tracking
-It must support Unicode character set
3.4.2.1.Option 2: Graphic server DVG2U (1 piece)
Requirements for DVG2U
-It must have 2 independent HD playout channels
-16:9 aspect ratio support
-It must have at least 2 HD-SDI video insertions
-It must have build in dual PS (one for each playout channel)
-It must be possible to control it by Maestro control application
To summarise which equipment must be offered in this tender:
In basic offer:
-Graphic servers HDVG4 – 2 pieces (main and back-up) for video wall in S-2
-Graphic servers HDVG4 – 2 pieces (main and back-up) as CG`s in S-1
-Installation and integration of graphic servers into existing ORAD graphic system in RTV Slovenia
In Option 1 offer:
-SW which allows 8 x HD (1080p) outputs and 8 x HD (1080p) inputs for HDVG4 graphic server
In Option 2 offer:
-Graphic server DVG2U (1 piece)
3.5.GENERAL REQUIREMENTS
Delivery time
The Contracting Authority requires delivery in max. 30 days after the beginning of the Contract validity.
Quantitative acceptance
The quantitative acceptance will be done in warehouse of RTV Slovenija, Čufarjeva 6, Ljubljana.
With the quantitative acceptance the Contracting Authority will determine completeness of delivered equipment regarding contract agreement.
The quantitative acceptance must be finished in five (5) workdays after receipt of equipment in warehouse RTV Slovenija.
Installation and integration
Bidder must offer and provide installation and integration of graphic servers into existing ORAD graphic system. This means that also new servers will have acess to common base of tamplates, video clips,graphic sequences, stills etc., as others servers in existing Orad graphic system already had.
The installation and integration must be finished in fourteen (14) days after the quantitative acceptance of the equipment.
Final acceptance of equipment
It is understood that the final acceptance will be successfully done when the equipment is working according to the requested technical and functional requirements in tender documentation. At this final acceptance the representatives of the Bidder can be present.
In the acceptance procedure the following will be investigated:
- achieved functionality of the system at the maximum declared payload of all parts of the system,
- stability of system activity
- solved all eventual system misbehaviour
The final acceptance of the delivered goods (equipment) must be completed by the Contracting Authority within twenty-one (21) days after installation.
All eventual incorrectness, ascertained at final acceptance procedure, are to be eliminated by the Bidder within twenty-one (21) days, after this time limit the Contracting Authority may cash-in a performance guarantee.
It is understood that the final acceptance will be carried out when all incorrectness are eliminated. The incorrectness are to be specified in writing by the Contracting Authority.
Warranty period is started on the day when report of successful final acceptance is signed by Contract Authority.
Warranty period
The minimal required warranty period for the whole equipment, is twelve (12) months from the date of final acceptance has been carried out. The Bidders can offer longer warranty period.
Maintenance of equipment in warranty and after warranty period
During warranty period is required free of charge system maintenance, technical support and software upgrades.
The Contracting Authority requests 12-hrs technical support via telephone on five working days weekly (from Monday to Friday). For software faults the Bidder must provide maintenance via internet/modem connection.
In the case of faults on HW, the Bidder must on his own costs take and repair the device or part of device and return it to RTV Slovenia in period of 48 hours.
The Bidder must enclose his own Statement with detailed information on warranty and the after warranty service support for the system, wherein the following must be evident:
- Contact person,
- Address of service for technical support
- Phone and fax no.,
- Response time and the time period when the error will be eliminated.
Spare parts
The Bidder has to guarantee the availability of the spare parts for the bidden equipment for the period of at least five (5) years after the final acceptance of the equipment.
4.BID DOCUMENTATION
4.1.GENERAL CONDITIONS FOR MAKING BID DOCUMENTATION
4.1.1.Clarification to the procurement documents
The Bidder can demand clarifications to procurement documents in electronic form only - using the formthat is the part of this documentation and send it to the e-mail address: , or the Bidder can demand clarificationsthrough the Public Procurement Portal at the publication of the subject public tender; at the latest 6 days prior to the term for acceptance of bids (i.e. till 10.00 a.m. on 03 August, 2016). Questions, not asked in the prescribed manner, will not be answered.