Procurement Documents JN-B0782

Procurement Documents JN-B0782

Procurement documents JN-B0782

PROCUREMENT DOCUMENTS

PUBLIC TENDER

IN ACCORDANCE WITH THE OPEN PROCEDURE

No.

JN-B0782

Purchase of audio mixing consoles and

audio router

1

Procurement documents JN-B0782

CONTENTS

1.INVITATION TO SUBMIT BIDS FOR THE PUBLIC TENDER

2.INSTRUCTIONS FOR MAKING BIDS

2.1.CONTRACTING AUTHORITY OF THE PUBLIC TENDER

2.2.LEGAL GROUND

2.3.BASIC RULES OF OPERATION

3.SUBJECT OF THE PUBLIC PROCUREMENT

3.1.GENERAL DESCRIPTION

3.2.TECHNICAL REQUIREMENTS AND SPECIFICATIONS

3.2.1.LOCATION LJUBLJANA

3.2.2.LOCATION KOPER

3.2.3.LOCATION MARIBOR

3.2.4.LOCATION LENDAVA

3.2.5.CONFIGURATION OF THE SYSTEMS (APPLIES TO ALL LOCATIONS)

3.2.6.TECHNICAL DOCUMENTATION (APPLIES TO ALL LOCATIONS)

3.2.7.TRAINING AND MANUALS (APPLY TO ALL LOCATIONS)

3.2.8.OTHER GENERAL REQUIREMENTS (APPLY TO ALL LOCATIONS)

4.BID DOCUMENTATION

4.1.GENERAL CONDITIONS FOR MAKING BID DOCUMENTATION

4.1.1.Clarification to the Procurement Documents

4.1.2.Language

4.1.3.Marking

4.1.4.Contents of a bid

4.1.5.Alternative bids and variant bids

4.1.6.Only one bid from each Bidder

4.1.7.Form of a bid

4.1.8.Validity of the bids

4.2.DOCUMENTS IN THE BIDS

4.2.1.Data on Bidder and bid

4.2.2.Contents of the bid documentation

4.2.3.Form of an offer that has to contain:

4.2.4.Pro-forma invoice

4.2.5.Warranty conditions of the Bidder

4.2.6.Declaration regarding the spare parts

4.2.7.Declaration of the Bidder - all the offered equipment is factory-new

4.2.8.Declaration of the Bidder regarding the software upgrades

4.2.9.Statement of the Manufacturer or the Principal

4.2.10.Sample of the contract

4.2.11.Guarantee for the seriousness of the bid

4.2.12.Declaration, stating the Bidder shall provide a performance guarantee

4.2.13.Statement on the forwarding of data in the disclosure of the Bidder's ownership

4.2.14.Technical documentation

4.2.15.Form ESPD

4.3.VERIFICATION OF CAPABILITY AND CONDITIONS FOR PARTICIPATION

4.3.1.Verification of exclusion grounds – Bidders with the registered office in the Republic of Slovenia

4.3.2.Verification of conditions for participation – Bidders with the registered office in the Republic of Slovenia

4.3.3.Verification of exclusion grounds – Bidders with the registered office outside of the Republic of Slovenia

4.3.4.Verification of conditions for participation – Bidders with the registered office outside of the Republic of Slovenia

5.CONTRACT AWARD CRITERIA

5.1.TWO BIDS WITH EQUAL BEST EVALUATION RESULT

6.REVIEW CLAIM

6.1.LEGAL BASE AND TERMS FOR SUBMISSION

6.2.METHOD OF SUBMITTING THE REVIEW CLAIM

7.FORMS

DATA ON BIDDER AND BID

FORM OFFER – LOCATION LJUBLJANA

FORM OFFER – LOCATION KOPER

FORM OFFER – LOCATION MARIBOR

FORM OFFER – LOCATION LENDAVA

PROFORMA INVOICE

DECLARATION OF THE BIDDER REGARDING THE SPARE PARTS

DECLARATION OF THE BIDDER – ALL THE OFFERED EQUIPMENT IS FACTORY NEW

DECLARATION OF THE BIDDER REGARDING THE SOFTWARE UPGRADES

STATEMENT OF THE MANUFACTURER

STATEMENT OF THE PRINCIPAL

SAMPLE CONTRACT

GUARANTEE FOR THE SERIOUSNESS OF BID NO......

STATEMENT REGARDING THE PERFORMANCE GUARANTEE

STATEMENT ON THE FORWARDING OF DATA IN THE DISCLOSUREOF THE BIDDER'S OWNERSHIP

EXPLANATION OF THE PROCUREMENT DOCUMENTS NO. JN-B0782

1. INVITATION TO SUBMIT BIDS FOR THE PUBLIC TENDER

Pursuant to Item a) of the first paragraph of Article 39 of the Public Procurement Act (Official Gazette of the Republic of Slovenia no. 91/2015, hereinafter: the ZJN-3), Radiotelevizija Slovenija, Public Institution, publishes the public tender in accordance with the open procedure for:

the purchase of audio mixing consoles and audio router.

Bids in four copies (one original and three copies) must be sent in sealed envelopes to the address:

“Javni zavod RTV SLOVENIJA, KOLODVORSKA 2,VLOŽIŠČE, 1550 LJUBLJANA, SLOVENIA”, with the postscript: "DO NOT OPEN - FOR TENDER - BID FOR TENDER NO. JN-B0782 – Audio mixing consoles and audio router “. The full address of the Bidder is to be written on the envelope.

The term for acceptance of bids is until 08.00 a.m. on 28th September, 2017. Bids received after that time limit will not be counted and will be returned unopened to the Bidders.

Public opening of bids will be on 28th September, 2017 at 09.00 a.m. on the premises of Javni Zavod RTV Slovenija at Komenskega Street 7 in Ljubljana.

Before the public opening of the bids the present participants of the Bidders have to hand over written authorizations for participation on the public opening.

Ljubljana, 22nd August, 2017 Commercial Department of

RTV Slovenija

2. INSTRUCTIONS FOR MAKING BIDS

2.1. CONTRACTING AUTHORITY OF THE PUBLIC TENDER

Radiotelevizija Slovenija, Javni zavod, Kolodvorska 2, SI - 1550 Ljubljana

VAT No.: SI29865174; Corporate registry No.: 5056497

Bids will be appraised by the General Manager appointed professional commission. The Decision on the award of a Contract will be issued by the Director General of Javni Zavod RTV Slovenija. In the evaluation of the tender the commission will take account of the criteria that are the constituent part of the procurement documents.

The chosen Bidder must enter into a signed Contract within 8 days after receiving the “Decision on the Award of a Contract”. In the case of a Bidder not entering into a signed Contract, the Contracting Authority will validate the guarantee on the seriousness of the bid.

The Contracting Authority reserves the right to vary from the published values and quantities when selecting bids, subject to available financial resources and actual needs.

In case of receiving inadmissible bids, the Contracting Authority shall annul the tender. The Contracting Authority reserves the right not to choose any of the bids (according to Art. 90 of ZJN-3).

2.2. LEGAL GROUND

The Public Procurement of Javni Zavod RTV Slovenija (hereinafter referred to as: Contracting Authority) is carried out in accordance with the valid Public Procurement Act (ZJN-3) and by-laws applicable, Public Integrity and Corruption Prevention Act (ZIntPK-UPB2) and in accordance with the legislation being valid on the field of public finances and on the field that is the subject of this public tender.

2.3. BASIC RULES OF OPERATION

Every Bidder’s attempt to affect the treatment of the Contracting Authority or decision on the selection shall result in rejection of his Tender. The same applies to all attempts related to the work and decision of the Evaluation Committee.

In the period from the publication until the conclusion of the Contract the Bidder shall be not allowed to commence and perform any actions, which might prior determine the selection of a defined bid. In the period from the selection of a Bid until the Contract comes into force the Bidder shall be not allowed to commence any actions, which might cause the Contract to become void and unfulfilled. In case the procedure is stayed the Bidder shall not commence or perform any procedures, which might aggravate the invalidation or objectivity of the Review Commission.

3. SUBJECT OF THE PUBLIC PROCUREMENT

3.1. GENERAL DESCRIPTION

The subject of public procurement (tender) is the purchase of audio mixing consoles and audio router.

RTV Slovenija intends to purchase systems of on air audio mixing consoles for its radio studios situated in Ljubljana, Koper, Maribor and Lendava. Technical specifications and other requirements for the equipment are given for each location separately. In the same way, the Bidder has to prepare technical configuration and price specification including all costs separately for each location.

The bidden equipment must comply with all requirements and specification otherwise of the public tender, otherwise the bid will be rejected from further proceeding of public tender.

3.2. TECHNICAL REQUIREMENTS AND SPECIFICATIONS

3.2.1. LOCATION LJUBLJANA

3.2.1.1. GENERAL DESCRIPTION OF EQUIPMENT ON LOCATION LJUBLJANA

The subject of the public tender on location Ljubljana is the purchase of:

4 audio on air mixing consoles and

1 audio router

Besides the 4 new ones, the router will connect also existing consoles on location in Ljubljana.

The consoles are designated as LJ-2, LJ-4, LJ-12 and LJ-ob.

LJ-2 and LJ-4 will be installed in 2 different studios producing on air services.

LJ-12 will be installed in larger studio intended for round tables and some visual radio production.

LJ-ob will be used for outside broadcasting.

The consoles will be connected to the audio router, designated LJ-MCR and located in master control room.

The equipment must carry the CE mark in order to meet all adequate EU safety standards.

3.2.1.2. DELIVERY SCHEDULE FOR LOCATION LJUBLJANA

The Equipment for location Ljubljana must be delivered at the latest within 6 (six) weeks after the beginning of the Contract validity.

3.2.1.3. TECHNICAL REQUIREMENTS AND SPECIFICATIONS FOR THE CONSOLES

The quoted characteristics should be equal or better than the required ones. They apply to all consoles on location in Ljubljana.

 The build of the consoles must be modular and suitable for decentralized structure. The control surface (faders, switches, displays) must be organized in modules; the same applies to audio engine.

 The control surface modules should be suitable for flush mount into working desk.

 Color touch screen displays located over fader modules show information about different channel strip parameters and enable execution of different functions.

 Color touch screen display located over monitoring/control module shows real time clock, various audio level meters and other information depending on the operating mode of the console.

 Connections between modules should be implemented with Cat 5/6 cables or fibre optic cables for distances over 100 m.

Consoles must share input and output resources with each other:

 They must be part of “logical” network, where all audio resources can be shared between mixing consoles. They must be able to simultaneously share at least 128 x 128 inputs and output signals between LJ-2 and LJ-4, LJ-2 and LJ-12 and so on.

 Communication must be feasible between all talkback units in the network.

 Fader modules on one console must be capable of taking control over another mixing console, for example: program on LJ-2 can be controlled by fader unit on LJ-12 and vice versa.

 The audio engine modules should be noiseless so that there is no need to install them in separate room.

 P&G faders, length 100 mm, motorized

 40 bit floating point signal processing

 Redundant power supply

 Hot swappable modules

 Possibility to access all parameters of the console with PC

 Individual levels of user rights

 Possibility to save the console configuration to external media (USB, memory card)

 Snapshots

 fS: 48 kHz, 44.1 kHz

 EIN (RS = 200 ohm) <= -124 dBu

 FS analog input level: +15 dBu

 Sample rate converters on all AES3 inputs

 Synchronization: AES11, word clock, internal fs generator in absence of ext. sync

 Synchronization of real time: NTP

 Possibility to upgrade the console to operate in 5.1

 Audio input routing matrix with display of input source name

 Channel functions should include also:

Low cut filter

Mono, stereo, LL, RR, phase invert

4 band parametric EQ

Expander, gate, compressor, limiter, de-esser

PAN/BAL

Channel ON/OFF

PFL

 Red light signalling

 Audio level metering according to EBU R128

 Core must be capable of processing 24 fader channels simultaneously.

 The communication between control room and studios is realized by talkback units.

Studio talkback unit

Talkback unit must have possibility to communicate with all others talkback units on location in Ljubljana. Tabletop version is required.

Specification:

 Configurable touch screen display

 3 mechanical or touch screen faders

 Cough key

 Loudspeakers mute in case of one of the microphones is active

 Speakers volume rotary button

 Headphones volume rotary button

 Built in loudspeaker

 XLR microphone input or built in microphone

 Headphones output, 6.3 jack

 At least 10 programmable mechanical or touch screen keys for selection of various monitoring sources

 Set of several programmable mechanical or touch screen keys to select talkback destinations including

Talkback to control rooms

Talkback to other studios

Talkback to AUX or clean feeds

Additional requirements for the consoles on location in Ljubljana

LJ-2 / LJ-4 / LJ-12 / LJ-ob
Motorized faders (Flush Mount) / 4 x 6 / 4 x 6 / 5 x 4 / 16
Rotary and pushbutton controls over channel faders / - / - / yes / -
Displays over faders and control modules / yes / yes / yes / master display only
Microphone In / 12 / 8 / 12 / 8
Line In / 8 / 8 / 8 / 16
Line Out / 8 / 8 / 8 / 16
AES3 In / 8 / 8 / 8 / 8
AES3 Out / 8 / 8 / 8 / 8
GPIO / 8 In, 8 Out / 8 In, 8 Out / 8 In, 8 Out / 8 In, 8 Out
Dante interface with at least 20 channels / 1 / 1 / 1 / 1
Headphones Out (with individual volume adjustment) / 12 / 8 / 12 / 2
Summing bus / 22 / 22 / 22 / 12
PFL bus / 2 / 2 / 2 / 1
TB module in console with least 10 programmable keys to select talkback destinations / 1 / 1 / 1 / 1
studio TB unit / 2 / 3 / 1 / -
Automix / yes / yes / yes / -
3.2.1.4. TECHNICAL REQUIREMENTS AND SPECIFICATIONS FOR THE MASTER CONTROL ROOM ROUTER

LJ-MCR is an audio router. It should provide connections between the new audio consoles, already existing ones and various audio communication equipment. The operator's console and one set of router modules are located in master control room. The second set of router modules is located on remote location and connected to the first set with fibre optic cables.

The arrangement of the locations is shown on the diagram.

General requirements for the router

 LJ-MCR must be fully integrated with other products specified in this tender. It must create a “logical” network where all audio resources can be shared between mixing consoles. Simultaneously it must be able to share at least 128 x 128 inputs and output signals between LJ-MCR and LJ-2, LJ-MCR and LJ-4 and LJ-MCR and LJ-12.

 Click-less switching (without pops & clicks)

 Routing AES3 channels individually

 Digital silence on the output in case the input is removed

 Silence detection

 Generation of alarms and error messages

 Optional transformer isolated balanced analogue I/Os

Core

 Modules should meet 19” rack mounting standard.

 The core and the power supply should be fully redundant, with automatic changeover in case of failure.

 The system must be capable of routing at least 6.000 x 6.000 channels.

 Connection between different cores must be realized with standard Cat 5/6 cables and RJ45 connectors. Fibre optic cables should be used for distances longer than 100 m.

Operator's console

Operator's console consists of:

 TB unit as specified in description of studio TB unit.

 With 3 faders on TB unit, it should be possible to take over control of 3 inputs on one of the consoles connected to the network.

 Rack mount control panel with at least 60 mechanical programmable keys to select the source for the 1st loudspeaker pair, the source for the 2nd loudspeaker pair and to make/brake other connections.

 Rotary controls for volume/balance for 2 pairs of self-amplified monitoring loudspeakers.

 Rotary control for headphones

 At least 10” touch screen monitor for direct control of LJ-MCR system. Functions displayed on the screen must be configurable.

I/O modules for connection of equipment in Master control room

I/O modules in the master control room provide connections for various audio, communication or measuring equipment. They are specified in the following table.

Microphone In / 4
Headphones Out / 4
Line In / 40
Line Out / 40
AES/EBU In / 28
AES/EBU Out / 28
Dante IP Audio Interface / 1
MADI In/Out / 1

I/O modules for connection of existing mixing consoles in studios.

Mixing consoles are connected to AES3 I/O modules. Studios are located relatively close together so it is possible to connect more than one console to the same I/O module. The distance between any studio and MCR is less than 100 m so the I/O modules can be connected to the router with Cat 5/6 cables. The router must provide appropriate number of Cat 5/6 connections for the following I/Os.

AES3 In / 11 x 4 + 2 x 12
AES3 Out / 11 x 4 + 2 x 12

*See the block diagram above. The table is based on example where one I/O module contains 4 AES3 inputs and 4 outputs.

I/O modules on remote location

Line In / 12
Line Out / 12
AES3 In / 40
AES3 Out / 40

*Distance between remote location and MCR is about 300 meters so the connection must be implemented with optical cables.

Software

 Configuration and control SW should use English language

 Software for displaying the console info and metering on PC display

 Possibility of controlling and managing the system with PCs from several locations

 Possibility to create configuration backups

 Different levels of access rights

 User friendly graphical interface showing matrix view or list view

 Salvo switching

 Scheduled switching

 Eventual SW licenses required for implementation of required functions must be included in the bid

3.2.2. LOCATION KOPER

3.2.2.1. GENERAL DESCRIPTION OF EQUIPMENT ON LOCATION KOPER

The subject of the public tender in Koper is the purchase of 3 (three) digital audio consoles intended for broadcasting and recording:

Part 1:

Audio console for Studio 01 with all additional requirements and connectivity to existing system »STUDER Route 6000«.

 Audio console for Studio 02 with all additional requirements

Part 2:

 Audio console for Studio 03

3.2.2.2. DELIVERY SCHEDULE FOR LOCATION KOPER

The equipment for location Koper must be delivered in two parts:

  • 1. Part of equipment at the latest within 6 (six) weeks after the beginning of the Contract validity;
  • 2. Part of equipment in the II. Quarter of the year 2018.
3.2.2.3. TECHNICAL REQUIREMENTS AND SPECIFICATIONS

Required standards

The supplied equipment must meet the AES3-1992.

Required documentation and manuals

Upon delivery of the equipment, the Bidder must supply the following documentation for each part:

 operational instructions

 service manual

Technical specification

The digital audio mixing console must be in a modular form construction and consists of control surface, which can be placed in the studio room and main core (DSP) unit that can be placed in a technical stand inside the server room, with associated units:

 input analog mic/line units

 output analog line units

 digital AES/EBU input units with SRC

 digital AES/EBU output units

System requirements

 The system must be designed in digital technology

 The system must be stable and reliable

 Easy operations and management

Requirements for the assembly of the control part of the digital audio mixing console

 Audio console must have a minimum of 17 large physical motorized faders with small display showing the channel info, minimum 4 programmable push buttons and minimum 1 rotary encoder near each fader.

 Minimum of 30 additional push buttons with freely assignable functions.

 The control part must be divided into individual bays with flush mount fitting.