“ Draft copy”

Proceedings of Monthly Revenue Recovery Review meeting of Kolar Circle held on 19.9.2014 @ Kolar Circle Office meeting hall, Kolar, Charied by Hon’ble Managing Director, BESCOM.

The meeting commenced at 3.00 P.M. The Hon’ble Managing Director, BESCOM, welcomed all the officers present in the meeting and reviewed Circle/Division/sub-division wise Revenue collection for the Month of August-2014 as per Revenue Review Formats 1 to 16 generated through M/s Infosys and N-Soft software (RAPDRA & NON-RAPDRP) as here under.

Members Present:-

Sriyuths/smts,

1)  T.H. Shakeel Ahamed, CGM(F&C),Corporate Office,BESCOM.

2)  M. Shanthi, CGM(CA), Corporate Office, BESCOM.

3)  G. Hanumantharaju, CEE, O&M-Zone, BESCOM, BRAZ.

4)  Manjunath, CA,BESCOM, BRAZ.

5)  Jayakumar, SEE, Kolar circle, Kolar,

6)  Kalyanakumar,DCA, Kolar circle, Kolar.

7)  Sathishkumar, GM(M&C), Corporate Office, BESCOM.

8)  Shivakumar, DGM(M&C),Corporate office, BESCOM.

9)  Ramadas, DGM(F&C), Revenue Section, Corporate Office.

10) S.M. Mahalingu, AGM-2(REV),Corporate office, BESCOM.

11) T. Gayathri, AGM(M&C),Corporate office, BESCOM.

12) Devarajaswamy, DGM(IT&MIS),Corporate Office,BESCOM.

13) Sridharamurthy, AGM(IT&MIS), Corporate Office, BESCOM.

14) V.Vijaya Kumar,EEE, Kolar Division, Kolar.

15) B. Ravindranath Singh, AO, Kolar Division,Kolar.

16) V. Changegowda,EEE, KGF Division, KGF.

17) Paramashanthi, AO (I/C),KGF Division, KGF.

18) M.R. Ramesh, EEE, Chintamani Division, Chintamani,

19) A. Ashok Reddy, AO, Chintamani Division, Chintamani,

20) H.G. Ramesh, EEE, C.B. Pura Division, C.B.Pura.

21) A. Shafiulla, AO,C.B. Pura Division, C.B. Pura.

22) Revanasiddappa, EEE, MT Division, BRAZ.

23) R.M. Yogeesha, AEE, Kolar urban sub-division, Kolar.

24) N.S. Manjunath AAO/Sr. Assistant,Kolar urban sub-division, Kolar.

25) V.M. Ramesh, AEE, Kolar Rural sub-division, Kolar.

26) V. Nandish, AAO/Sr. Assistant,Rural sub-division, Kolar.

27) V.M. Ramesh AEE, Srinivasapura sub-division, Srinivasapura.

28) H. Venugopal, AAO/Sr. Assistant,Srinivasapura sub-division, Srinivasapura.

29) T.S. Laxminarayana Murthy, AEE, KGF sub-division, KGF.

30) T.N. Subramani Shastry AAO/Sr. Assistant,KGF sub-division, KGF.

31) V. Chalapathi, AEE, Bangarpet sub-division, Bangarpet.

32) K.R. Venugopal AAO/Sr. Assistant, Bangarpet sub-division, Bangarpet.

33) H.R. Murali, AEE, Malur sub-division, Malur.

34) B.S. Balaji Singh, AAO/Sr. Assistant, Malur sub-division, Malur.

35) K.R. Sathish, AEE, Mulabagalu sub-division, Mulabagalu.

36) G. Chandrakumar,AAO/Sr. Assistant, Mulabagalu sub-division,

Mulabagalu.

37) V.R. Anil Kumar, AEE, Chintamani urban sub-division, Chintamani.

38) Ramaraj AAO/Sr. Assistant, Chintamani urban sub-division, Chintamani.

39) A. Mylarappa, AEE, Chintamani Rural sub-division, Chintamani.

40) D. Ramaiah,AAO/Sr. Assistant, Chintamani Rural sub-division, Chintamani.

41) K.R. Sathish AEE, Mulabagalu sub-division, Mulabagalu.

42) G. Chandrakumar AAO/Sr. Assistant, Mulabagalu sub-division, Mulabagalu.

43) Y.V. Adireddy,AEE, Sidlagatta urban sub-division, Sidlagatta.

44) S. Shivanna AAO/Sr. Assistant, Sidlagatta urban sub-division, Sidlagatta.

45) M.C.Byregowda AEE, Sidlagatta Rural sub-division, Sidlagatta.

46) Keerthi Kantha Reddy AAO/Sr. Assistant, Sidlagatta Rural sub-division, Sidlagatta.

47) P.G. Ramesh Kumar,AEE, C.B.Pura urban sub-division, C.B.Pura.

48) T.N Raghu AAO/Sr. Assistant, C.B.Pura urban sub-division, C.B.Pura.

49) G. Nagaraj, AEE, C.B.Pura Rural sub-division, C.B.Pura.

50) T.N. Raghu AAO/Sr. Assistant, C.B.Pur Rural sub-division, C.B.Pura.

51) C. Nagaraja,AEE, Gowribidanur sub-division, Gowribidanur.

52) Aswathanarayanappa AAO/Sr. Assistant, Gowribidanursub-division, Gowribidanur.

53) C.N. Vasudeva AEE, Bagepalli sub-division, Bagepalli.

54) H.A. Narasimha Murthy,AAO/Sr. Assistant, Bagepalli sub-division, Bagepalli.

55) M.K. Nagesh,AEE, Gudibande sub-division, Gudibande.

56) Darshan,C.S. AAO/Sr. Assistant, Gudibande sub-division, Gudibande.

57) Nagaraju and Lokesh,N-soft Representatives.

58) B.R. Gowramma, Senior Asst. Bethamangala.

59) M.S. Srinivasa PSI(Vig), Chikkaballapura.

60) B.N. Srikantaiah PSI(Vig), Kolar.

61) A. Rathankumar AEE(Vig), Kolar.

62) N.D. Jaishankar AEE(Tech), Circle office, Kolar.

63) L. Narashimhamurty, Senior Asst, Jangamakote.

Hon’ble Managing Director has directed all the EEs/AEEs/AOs/AAOs to adopt the guidelines/circulars issued from time-to-time by the Corporate Office and follows the instructions are given below;-

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  • All the officers should use the official e-mail ID’s of bescom.co.in immediately, any official who fails to use the new mail ID’s shall be fined @ the rate of Rs.100/- per day.
  • Hon’ble MD directed that All the SA’s, AAO’s, AO’s and AE’s to open bescom.co.in e-mail ID, those people who have not open the official bescom e-mail ID, the salary of the above Officer/official will be held up in next month.
  • MD instructed Section Officer of Jangamakote to open bescom e-mail by your e-mail id, but the SO of Jangamakote unable to open the bescom.co.in e-mail.
  • Hon’ble MD randomnly asked Gowribidanur AEE/Sr.Asst. to know that these two officials are not opened the official e-mail ID, MD has directed to SE to stop their salary for the month of Sept-2014. As such SE submit a report of 40 members are not opened the official e-mail ID, in this regard MD has directed to SE to collect Rs.100/ per member who were not opened the e-mail ID and draw the recipts for collecting amount.
  • Hon’ble MD instructed to all officers/officials who were present in the meeting that infuture the Circulars, Official Memorandums, Letters, Instructions are sent by e-mail of besocm.co.in only.
  • All the officers shall check their e-mail ID’s everyday by using their own pass words and should keep their passwords confidential and all officers should operate the RAPDRP applications independently.
  • It is instructed to DCA Kolar – To Check all the officials/officers are opening their e-mail ID in bescom.co.in.
  • All the Meter Readers should work under AAO’s/SA’ of the sub-division/Accounting Section as per the circular issued by corporate office.
  • Hon’ble MD directed all Sub-Divisional AAO’s/ Senior Assistants to accompany the MR’s to the field during morning hours i.e., 9 to 2 p.m and ensure that100% billing and disconnection.
  • The CA’s/DCA’s/AO’s/AAO’s/SA’s are also to go along with Meter readers every month from 1st to 15th and to ensure that the 100% of billing, disconnection/consumer indexing/DTC wise energy Audit and afternoon they work their respective place/office.
  • Hon’ble MD asked to Senior Assist Gudibande, explain how many days you have gone to field for Billing and disconnection – As stated by the SA, He had gone to field on 13th of September’2014 for Disconnection and Billing. All Sr. Assts of the sub divisions should select the meter reader who has not performed in billing efficiency and having arrears more.
  • The MR’s/GVP’s are authorized to disconnect the installation by removing Fuse at Meter board for non-payment of previous month arrears is due at the time of meter reading and issuing the bill to the consumer. MR’s/MFF’s(GVP’s) should record /get recorded the Final reading of the installation and should enter in the data base in the system on the same day without fail it attracts the D&R fee.
  • The sub-divisional officers shall carryout regular maintainence works of DTC’s on daily basis without keeping pending and should take safety works of DTC’s to avoid electrical accidents.
  • Tour program to be prepared well in advance of every officer starts from Senior Assistants to top should be mailed to their immediate officer for information., and the same is send to corporate office on fortnightly basis without fail.
  • AEE/AO/AAO/Sr.Asst. should submit their inspection/field report (in his own handwriting) every day to DCA for onward verification and action.
  • Data cleansning should be completed and all dummy MR codes needs to be removed.
  • MD BESCOM given direction to all the officers to view regularly the Dash board reports & Billing efficiency report of both N-Soft & Infosys regularly to find out the exact status report of revenue performance of each sub divisions and Divisions.
  • Disconnection for non-payment of ASD to be done 100% except Govt. installations where they have to pursue with the department to pay at the earliest.
  • MD has advised to N-Soft people to show the details of ASD in the foot note of the bill.
  • Dummy Meter Readers available in the data is to be removed by shifting/Compression of Meter readers as per sample Meter reading sheet shown in the ppt.
  • AAO’s/SA’s should ensure that the reading and issuing the bill to the consumer and the data upload on the same day they should take sample screen shot on the same day without fail.
  • AAO’s/SA’s to ensure that the ATP payment uploaded a screen shot should be taken.
  • HT/LT5 bills should be billed in the system and manual bill not allowed.
  • Sub-Division AAOs/Sr.Assts should watch the MRs & GVPs progress i.e., 100% billing and collection every day and the same is to be monitored by the AO of the division and DCA of the circle on daily basis.
  • AAO’s/Sr. Assts were directed to send a letter/e-mail to corporate office regarding N-Soft delaying to issue SBMs to MRs.
  • Live Arrears should be reduced by 50% in Sept-2014 duly effecting 100% disconnection and the same brought to next meeting.
  • Excess bills or back billing charges should not be decreased or withdrawn without proper reasons/approval.
  • Regarding theft cases, the MD BESCOM, instructed sub divisional officers to intimate the cases noticed at the field and intimate directly to SP Vigilance by taking photographs in the field. Regarding the incentives payable to the complainants it is directed Circle SEE’s to settle the claims and such instances may be kept confident. Theft in Rural areas to be detected and minimized. IP Set theft cases to be reported to Vigilance (M.S. Srinivas PSI CB Pura , Mob No. is 9448094809 and B.N. Srikantaiah PSI, Kolar, his Mob.No. is 9448094811) or BESCOM Help Line.
  • Hon’ble MD reviewed the live arrears of the sub-divisions & expressed his displeasure for heavy arrears outstanding in respect of soft category i.e., LT-2, LT-3, LT-5 & HT and instructed sub-divisional officers to take immediate action to collect at least 50% of the same before next month meeting.
  • It was instructed to initiate plan of action for disconnection of installations, where the arrears is more than 50% of the demand.
  • It was instructed to all the AEEs that zero consumption should be brought-down by initiating steps like fixing of CTs, streamlining of water supply and street light meters.
  • To check zero consumption installations by AEE one percent and Five percent by AAO without fail.
  • All SA’s, AAO’s, AO’s should go to field every day and to disconnect the arrears outstanding installations and to collect the revenue arrears. They should draw a field report in their own hand writing and submit the scan copy sent to DCA on regular basis with a copy to your senior officers.
  • It is directed by Hon’ble MD - All SA’s, AAO’s, AO’s, AE’s, AEE’s and EE’s should be prepare Tentative Tour Program and sent to SEE and DCA of Circle. And DCA should monitor billing and collection.
  • As per the Circular No.BESCOM/MD/PS/BC-1/2014-15/55, dated 03.09.2014 while disconnecting the installations due to arrears, the MR should stamp the bill with a Rubber Stamp which should be following inscription in Kannada.

  • Following subjects pertaining to Revenue, Billing & Collection Efficiency, etc., were reviewed by Hon’ble MD.
  • Billing Efficiency of RAPDRP Towns of the respective Divisions/Sub-divisions reviewed and instructed to achieve 100% Billing Efficiency for every reading dates with in 15th of every month.

  • Un-Billed/Zero Consumption/MNR installations: Regarding the un billed, ZERO consumption and MNR installations has been reviewed and found that many sub-divisions have un billed/ZERO /MNR installations till this date and Hon’ble MD said that it is not acceptable and also directed to take immediate action to achieve the 100% reading and billing and should keep the suitable records for ZERO consumption along with spot inspection, reports and replacement of MNR meters of both RAPDRP and Non-RAPDRP areas.

1(a).Demand, Collection and Closing Balance Analysis of Soft Category:- Chickballapur Division

(Rs. In Crores)

Division / O.B / Demand / Collection / C.B / CB/ Demand Ratio / Closing Balance Analysis
Live Arrears / Long Disconnection- Arrears / Court & Appeal Cases
CBPur CSD / 1.38 / 1.49 / 1.50 / 1.37 / 0.92 / 0.64 / 0.67 / 0.06
CBPur RSD / 0.31 / 0.87 / 0.86 / 0.32 / 0.36 / 0.22 / 0.09 / 0.00
Gowribidanuru / 3.44 / 5.30 / 5.40 / 3.34 / 0.63 / 3.00 / 0.33 / 0.01
Bagepalli. / 1.17 / 0.57 / 0.60 / 1.14 / 2.01 / 0.64 / 0.50 / 0.00
Gudibande / 0.90 / 0.28 / 0.27 / 0.91 / 3.26 / 0.68 / 0.23 / 0.00
Total / 7.20 / 8.51 / 8.63 / 7.08 / 7.18 / 5.18 / 1.82 / 0.07
  • MD review the above PPT format on the Revenue collection randomly (Gowribidanur,Gudibande/C.B.Pura) and his displeasure on less collection against the demand/target of the subdivision and instructed to Shafiulla, AO of the division to camp one week at Gowribidanur sub division for taking Special disconnection drive and Collect the outstanding arrears and intimate to circle DCA without fail.
  • The following target has been fixed by the Hon’ble MD with a direction to collect 10% from long-disconnection installations. The Executive Enginerr(Ele) of CB Pura Division should plan for collecting the amount from under Long Disconnected installations and to achieve the target fixed as below.

Sub-Division / Target
CBPur CSD / 7.00 Lakhs
CBPur RSD / 1.00 Lakhs
Gowribidanru / 3.00 Lakhs
Bagepalli / 5.00 Lakhs
Gudibande / 2.00 Lakhs
Total / 18.00 Lakhs

Billing Efficiency: - CB Pura Division

Sub Division / Total No. of installations as per DCB / No. of installations to be Read / No. of installations actually Read / % of Billing Efficiency
CBPur CSD / 58311 / 44811 / 43172 / 96.34
CBPur RSD / 32587 / 23038 / 22865 / 99.25
Gowribidanuru / 81432 / 65784 / 65033 / 98.86
Bagepalli. / 61687 / 49991 / 49905 / 99.83
Gudibande / 37969 / 33482 / 33365 / 99.65
Total / 271986 / 217106 / 214340 / 98.73

AAO/Sr.Asst should ensure that 100% Billing Efficiency during the month Sept-2014 failing which action will be initiated.

MNR & Direct Connection:- CB Pura Division

Sub Division / Total No. of Installations / MNR / Direct Connection
Target / OB / Add during the month / Replaced during the month / CB / Target / OB / Add during the month / Meter fixed during the month / CB
CBPur CSD / 44511 / 40 / 40 / 17 / 23 / 34 / 2 / 2 / 0 / 0 / 2
CBPur RSD / 22868 / 5 / 5 / 5 / 10 / 0 / 0 / 0 / 0 / 0 / 0
Gowribidanuru / 65538 / 510 / 510 / 26 / 318 / 218 / 26 / 26 / 7 / 33
Bagepalli / 49903 / 55 / 55 / 3 / 4 / 54 / 45 / 45 / 0 / 0 / 45
Gudibande / 33369 / 67 / 67 / 11 / 43 / 35 / 0 / 0 / 0
Total / 216189 / 677 / 677 / 62 / 398 / 341 / 73 / 73 / 7 / 0 / 80

The Executive Engineer (Ele), of the division is directed to monitor the replacement of MNR & Fixing of meter to Direct Connection installations. MNR & Direct Connection installations should be made nil in the month Sept-2014 failing which action will be initiated.