PROCEDURE FOR GIVING ACCESS TO DISCOVERER

General Ledger Data

  1. All requests for GL access must be approved by the campus CFO or his or her designee and forwarded to the campus Security Administrator. Campuses are free to implement any additional approval procedures that they think are appropriate.The request must indicate to which tables the user needs access.
  2. The campus Security Administratormust forward the request to Thomas Lamontanaro who will arrange for the providing of the access. When Tom notifies the user that the access has been provided, he should copy Darla Reynolds, Tracy Elliott, Bill Gilfillan, and Peter Andersen.
  3. If Tom Lamontanaro is not available and the need is immediate, the access can be provided by Peter Andersen.
  4. When an employee with access to the data leaves or no longer needs access, TomLamontanaro should be notified by the campus Security Administrator.

Human Resource Data

  1. All requests for HR access must be approved by the campus HR Officer or his or her designee and forwarded to the campus Security Administrator.Campuses are free to implement any additional approval procedures that they think are appropriate.The request must indicate to which tables the user needs access.
  2. The campus Security Administrator must forward the request to Rachel Rosa or Tom Hopkins. Once Rachel or Tom Hopkinshave approved the request, Tom Lamontanaro will arrange for the providing of the access and arrange with the DBA’s (Valli Vel or John St. Peter) for the appropriate steps on the data base side. When Tom notifies the user that the access has been provided, he should copy Rachel Rosa, Tom Hopkins, Bill Gilfillan, and Peter Andersen.
  3. If Tom Lamontanarois not available and the need is immediate, the access can be provided by Peter Andersen.
  4. When an employee with access to the data leaves or no longer needs access, Rachel Rosashould be notified by the campus Security Administrator.

Admissions Data

  1. All requests for Admissions access must be approved by the campus Admissions Officer or his or her designee and forwarded to the campus Security Administrator. Campuses are free to implement any additional approval procedures that they think are appropriate.The request must indicate to which tables the user needs access.
  2. The campus Security Administrator must forward the request to Thomas Lamontanaro.Tomwill arrange for the providing of the access and arrange with the DBA’s (Valli Vel or John St. Peter) for the appropriate steps on the data base side. When Tom notifies the user that the access has been provided, he should copy Jonathan Barker, Bill Gilfillan, and Peter Andersen.
  3. If Tom Lamontanarois not available and the need is immediate, the access can be provided by Peter Andersen.
  4. When an employee with access to the data leaves or no longer needs access, Tom Lamontanaroshould be notified by the campus Security Administrator.

Financial Aid Data

  1. All requests for Financial Aid access must be approved by the campus Financial Aid Officer or his or her designee and forwarded to the campus Security Administrator.Campuses are free to implement any additional approval procedures that they think are appropriate.The request must indicate to which tables the user needs access.
  2. The campus Security Administrator must forward the request to Thomas Lamontanaro.Tomwill arrange for the providing of the access and arrange with the DBA’s (Valli Vel or John St. Peter) for the appropriate steps on the data base side. When Tom notifies the user that the access has been provided, he should copy Chris Bell, Bill Gilfillan, and Peter Andersen.
  3. If Tom Lamontanarois not available and the need is immediate, the access can be provided by Peter Andersen.
  4. When an employee with access to the data leaves or no longer needs access, Tom Lamontanaro should be notified by the campus Security Administrator.

Student Records Data

  1. All requests for Student Records access must be approved by the campus Student Records Officer or his or her designee and forwarded to the campus Security Administrator. Campuses are free to implement any additional approval procedures that they think are appropriate.The request must indicate to which tables the user needs access.
  2. The campus Security Administrator must forward the request to Thomas Lamontanaro.Tomwill arrange for the providing of the access and arrange with the DBA’s (Valli Vel or John St. Peter) for the appropriate steps on the data base side. When Tom notifies the user that the access has been provided, he should copy Steve Rand, Bill Gilfillan, and Peter Andersen.
  3. If Tom Lamontanarois not available and the need is immediate, the access can be provided by Peter Andersen.
  4. When an employee with access to the data leaves or no longer needs access, Tom Lamontanaro should be notified by the campus Security Administrator.

Student Financials Data

  1. All requests for Student Financials access must be approved by the campus Student Financials Officer or his or her designee and forwarded to the campus Security Administrator. Campuses are free to implement any additional approval procedures that they think are appropriate.The request must indicate to which tables the user needs access.
  2. The campus Security Administrator must forward the request to Thomas Lamontanaro.Tomwill arrange for the providing of the access and arrange with the DBA’s (Valli Vel or John St. Peter) for the appropriate steps on the data base side. When Tom notifies the user that the access has been provided, he should copy Eldon Levesque, Bill Gilfillan, and Peter Andersen.
  3. If Tom Lamontanarois not available and the need is immediate, the access can be provided by Peter Andersen.
  4. When an employee with access to the data leaves or no longer needs access, Tom Lamontanaroshould be notified by the campus Security Administrator.

5/21/2007

C:\PeopleSoft\Reporting Organization\Procedures for Giving Access to Discoverer.doc