Post:Digital Resources & Collections Assistant

Job Description

Contract:Part-Time, Fixed Term 14 hours/wk

Grade:4

Responsible to:Digital Resources & Collections Manager

Summary of Role:

Reporting to the Digital Resources & Collections Manager you will assist with the acquisitions of library resources in both electronic and print format, ensuring that missing items are chased and links work seamlessly. You will deal with subscription agents, publishers and book sellers using LSTM’s finance system to place and monitor orders as well as the library’s own management system to monitor their receipt and accessibility. You will also help in the preparation of statistics for senior managers.

Role & Responsibilities

Monitoring e-journal resource access and links and reporting any problems to the relevant vendor;
Placing orders for electronic and hard copy resources and monitoring their arrival, reporting problems and chasing up with suppliers;
Reconciling invoices for new acquisitions;
Liaising with the Technical Services team over the production of new records for library acquisitions;
Responsible for updating subscription information on the Online Public Access Catalogue and other areas used to publicise library services e.g. the library blog;
Re-order old stock when required;
Running system and statistical reports on resource usage;
Administration of Article Processing Charges;
Adding and editing publications on LSTM’s Institutional Repository
Work as part of the greater LSTM Library team carrying out desk duties and occasional evening cover if required;
Carry out information skills training for library users;
Adhere to LSTM policies including Equality and Diversity; Health & Safety; Freedom of Information; Data Protection and Information Security;
Ensure confidentiality at all times, only releasing confidential information obtained during the course of employment to those acting in an official capacity in accordance with the provisions of the Data Protection Act and its amendments.

This job description is not exhaustive and as such, the post holder will be expected to be flexible. Any changes will only be made following a discussion with the post holder

PERSON SPECIFICATION

Digital Resources & CollectionsAssistant

Specification / Criteria / E/D / How assessed
Education & Training / Educated to GCSE level in at least 5 subjects including Mathematics and English Language
Certification status of the Chartered Institute of Library & Information Professionals (CILIP) / E
D
Experience / Experience of periodicals and acquisitions work in a library setting, including electronic resources
Experience of working with subscription agents
Experience of work in an HE or special library
Previous experience of library circulation processes and practices
Training library users in use of systems / E
E
D
E
D
Skills & Abilities / Excellent skills in use of MS Office software
Skilled in use of Library Management Systems, especially periodicals management
Excellent time management and organisational skills with the ability to prioritise workloads
Excellent interpersonal and communication skills with the ability communicate clearly and concisely at all levels
Numeracy / E
E
E
E
E
E
Knowledge / Knowledge of scientific periodicals in an academic or research library setting
Knowledge of periodicals modules within an LMS / E
E
Personal Attributes / Good interpersonal and communication skills
Attention to detail
Commitment to the delivery of a high quality customer-focused service
Ability to learn new skills quickly
Understanding and willingness to work in a multi-cultural environment / E
E
E
E
E