PORT DEVELOPMENT GUIDELINES – COMPLIANCE FORM

The purpose of this form is for proponents to demonstrate how their proposed development complies with PPA’s Port Development Guidelines. Please note that completed forms are to be submitted with each construction application package (refer Section 3.4 of PPA’s Port Development Guidelines). The complete construction application package (including all documents and attachments) is to be submitted in accordance with Section 2.6 of PPA’s Port Development Guidelines.

Proposed Development
Development Information
Development Approval No:
Date of Development Approval:
Project Title:
Project Description:
Port Location:
Site Location:
Development Type:
Value of the Works:
Project Manager:
Branch/Division:
Proponent Information
Company Name:
Contact Person:
Contact Phone/Email:

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PORT DEVELOPMENT GUIDELINES – COMPLIANCE FORM

Section No. / Performance Criteria / Minimum Development Requirements / Proponent Compliance

3.3.7Conceptual Drawings

3.3.7.1 / Conceptual Design Drawings must be prepared in compliance with the applicable Australian Standards (AS). Conceptual Design Drawings must be submitted as supporting documentation of a development application and must capture as much information and detail as possible related to the existing use and condition of the land and/or water and the proposed development. / Conceptual Design Drawings must contain the following information as a minimum:
  • Company name and contact details.
  • Drawing number.
  • Revision number and revision details.
  • Drawing date.
  • Drawing scale and scale bar.
  • North point.
  • Details of the horizontal and vertical datum, when applicable.
  • Drawing status (“Concept Only”, “Preliminary Design”, etc.).
  • Conceptual Design Drawings must be submitted in PDF and spatial digital data format for any location based information (Section 4.3).

3.3.7.2 / General Arrangement Drawings must be prepared in compliance with the applicable Australian Standards (AS). General Arrangement Drawings must be submitted as supporting documentation of a development application. / General Arrangement Drawings must contain the following information as a minimum:
  • Clearly outline the proposed footprint of the development which is subject to disturbance or construction.
  • The location of the site, including where applicable: road names, names of physical features (creeks, rivers, harbour), lot number, and the dimensions and/ or battery limits of the site.
  • The existing and proposed means of vehicular access to and from the site including roads, rail, pedestrian and/or vessel.
  • Areas for internal vehicle manoeuvring and paths of circulation.
  • The location, number, dimension and layout of all car parking spaces to be provided and internal vehicular and pedestrian movement network.
  • The location and dimensions of any area proposed to be provided for loading or unloading of vehicles and/ or vessels carrying goods to and from the site including laydown and loading areas.
  • Areas designated for proposed landscaping.
  • Elevations and sections of any buildings proposed to be erected or altered and of any building that will be retained.
  • Details of the location and conceptual design of stormwater drainage specifying how the method of disposal for stormwater.
  • General Arrangement Drawings must be submitted in PDF and spatial digital data format for any location based information (Section 4.3).

3.4.3Construction Drawings

3.4.3 / IFC drawings must be prepared in compliance with the applicable Australian Standards (AS).IFC drawings must be submitted as supporting documentation with a construction application, and must capture all information and details related to the construction activity. / IFC drawings are to contain the following information, as a minimum:
  • Company Name and contact details.
  • NPER Registered Professional Engineer full name, signature and registration number.
  • Drawing number.
  • Revision number and revision details.
  • Drawing date.
  • Drawing scale and scale bar.
  • North point.
  • Details of the horizontal & vertical datum, where applicable.
  • Drawing status (“IFC”).
  • IFC drawings must be submitted in PDF and spatial digital data format for any location based information (Section 4.3).
In addition, IFC drawings must contain specific information, including but not limited to:
3.4.3.1 / IFC drawings must capture all information and details related to site works. / (a)Site Works:
  • Site feature survey prepared by a licensed surveyor.
  • Earthworks, including volumes of cut and fill and source and type of material.
  • Locations and heights of stabilised embankments including batter slope gradients.
  • Retaining walls.
  • Existing stormwater drains, culverts, oil/silt removal catch pits and coalescing plate interceptors.
  • Pavement details and design or other surface finishes including path and direction of stormwater flow and fallgradients.
  • Identification and size of areas utilised in the development e.g. storage, loading, trade display, parking, etc.
  • Location and dimensions of areas to be provided for the loading and unloading of vehicles carrying goods or commodities to and from the site.
  • Fencing - type, location and height.
  • Areas of open space, landscaping and screen planting, including materials, plant species, irrigation and irrigation plans.
  • Vegetation to be removed.
  • Buildings and structures to be removed or demolished.
  • Any other item or infrastructure that needs to be relocated or removed.

3.4.3.2 / IFC drawings must capture all information and details related to road works, vehicle manoeuvring and parking areas. / (b)Road works, vehicle manoeuvring and parking areas:
  • Plans and profile including parking bay dimensions, wheel stops, aisle and road widths.
  • Cross sections and grades.
  • Vehicle turning templates including swept paths and sufficient radius for maximum vehicle design standards.
  • Verge and road features.
  • Streets, locations and names.
  • Pedestrian access.
  • Directional signage and road line marking.
  • Road compaction tolerances.
  • Subsoil drainage.
  • Trenching plan.
  • Existing structures.
  • Road signage.
  • Road furniture.
  • Road construction materials.
  • Location of proposed access easements.
  • Thickness of road base and bitumen or asphalt surfacing.

3.4.3.3 / IFC drawings must capture all information and details related to services. / (c)Services:
  • Location and plan of all existing and future communications pits and conduit galleries.
  • Location plans of electrical and services outlets.
  • Line diagrams.
  • Trench details.

3.4.3.4 / IFC drawings must capture all information and details related to drainage. / (d)Drainage:
  • Drainage plan for site showing:
  • Catchments boundaries and areas.
  • Flow directions (natural and man-made).
  • Site elevations (contours or spot heights).
  • Design flow rates.
  • Average Recurrence Interval (ARI) for which the drainage system is designed.
  • Layout and details (sections, invert levels etc.) of:
  • Capture drains (including culverts).
  • Capture storages (basins, dams or otherwise).
  • Treatment infrastructure (swales, sedimentation basins, interceptors etc.).
  • Details of existing drainage infrastructure (if applicable).

3.4.3.5 / IFC drawings must capture all information and details related to signage. / (e)Signage:
  • Signage plan showing location safety, legislative and lease signs.
  • Sign design, graphics and wording, materials, and dimensions.
  • Signage layouts for all non-standard signs (advertising etc.).
  • Footing details.

3.4.3.6 / IFC drawings must capture all information and details related to buildings. / (f)Buildings:
  • Locality plan/key plan showing the overall location and layout of the building works.
  • Site plan (1:200 preferred) of the property showing any easements, site boundary or battery limit dimensions and lot area, north point, permanent datum point, contours (or levels) and feature survey and abutting street names and areas of demolition and/or extensions if applicable.
  • The location of proposed building(s) including setbacks to boundaries, distances from other buildings on the site and proposed effluent and stormwater disposal details.
  • The location of any existing buildings/structures on-site, including existing access/egress point(s), existing landscape area(s), existing effluent disposal system(s) and stormwater drainage and the location of existing infrastructure within the abutting road reserve (e.g. Power poles, signage, Telstra pits, positions of fire hydrants/boosters).
  • If the works are located on or close to the boundary, also show the outline of neighbouring buildings with dimensions from the boundary.
  • Floor plan(s) of the proposed building(s) (1:100 preferred) showing all dimensions, room names, sunken areas and set downs, location and dimensions of windows and doors including direction of opening (e.g. Fixed, sliding, awning), toilets (staff, public, disabled).
  • Roof plan showing ridges, valleys, eave lines and down pipe locations.
  • Elevations of the proposed building(s) (1:100 preferred) showing the profile of the proposed building works including roof heights, method of connecting to any existing building(s), finished floor levels of building(s), the existing and finished ground levels, location and dimensions of doors and windows (including direction of opening) and the means to stabilise exposed soil (e.g. Batters, retaining walls).
  • Section drawings detailing material types and sizes, spacing and construction fixing methods (1:50 preferred).
  • Engineers structural details, i.e. Footings, framing members and all connections.
  • Landscaping layout and details (can be on site plan).
  • Construction materials and colour schemes, door and window schedules (including cyclone/security screen details).
  • Electrical and a/c layouts and details, including lighting and smoke alarm locations and exit sign locations.
  • Plumbing layout and details.
  • The type, dimension and capacity of any apparatus for the collection, treatment and disposal of wastewater or mains sewerage connection points.
  • Fire-fighting equipment layout and details.
  • Disabled access requirements as applicable.
  • Outdoor lighting and security/CCTV details.
  • Specification notes and design criteria as applicable.
PPA may require building plans to be submitted as a Building Information Model (BIM) including 3D digital model viewable in freely available viewer.
3.4.3.7 / IFC drawings must capture all information and details related to other services. / (g)Other Structures:
  • Locality plan/key plan showing overall location of the works.
  • Site plan (1:200 preferred) showing any easements, site boundary dimensions and lot area, north point, permanent datum point, contours (or levels) and feature survey, plot ratio and area of demolition and/or extensions if applicable.
  • The location of proposed structures, including setbacks to boundaries, distances from other structures or buildings on the site and proposed effluent and stormwater disposal details.
  • The location of any existing buildings/structures on-site including existing services.
  • Plan(s) of the proposed structure(s) (1:100 preferred) showing all dimensions and set-outs.
  • Elevations of the proposed structure(s) (1:100 preferred) showing the profile of the proposed works including its height, the way it connects to any existing structures, finished floor levels, the existing and finished ground levels and the means to stabilise exposed soil (e.g. Abutments, batters, retaining walls).
  • Sections showing structural systems and connection methods (1:50 preferred).
  • Engineers structural details, i.e. concrete, steel, timber, framing members, all connections and details, stairs, landings, gangways and platform details and the like.
  • Proposed services layout and details (1:100 preferred).
  • Fire-fighting equipment layout and details.
  • Outdoor lighting and security/CCTV details.
  • Specification notes and design criteria as applicable.

3.5.9As-Built Drawings

3.5.9.1 / After the completion of the construction works and within a timeframe determined by PPA in the development conditions, the developer must provide PPA with a full set of as-built drawings. As-built drawings must be prepared in compliance with the applicable Australian Standards (AS). /
  • These drawings must be in digital PDF and native digital formats outlined in Section 4.3. Further these drawings must be in a reproducible form, clearly marked: “As- Constructed” or “As-Built” and must be signed by the NPER registered professional engineer and a licenced surveyor. As-Built drawings in A1 sized hard copies may be required by PPA, at PPA’s discretion.
  • Also need to provide separate drawings and digital spatial data as outlined in Section 4.3,clearly showing as constructed services which are survey accurate, highlighting new services as well as surrounding relevant existing services.

4.3Digital Spatial Data

4.3.1 / Spatial data must be geo-referenced and provided to PPA upon request. / Digital Data Format:
  • GIS data – All digital vector data must be provided in ESRI shapefile or geo-database format, with accurate and complete feature attributes where appropriate.
  • CAD data (where GIS data not available) – must be provided in geo-referenced native format (DGN, DWG or DXF formats).
  • All data must be organised into a logical, named layerstructure to facilitate feature conversion by layer, with only relevant data associated witheach layer name.
  • All line-work is to be continuous and polygons closed wherever possible.
  • All CAD files should be purged of unnecessary data before transfer, and all relevant reference files merged into the main file.
  • All spatial data must be geo-referenced, preferably projected to GDA94 MGA50 or other established coordinate system.
  • If a local or plant grid is used, all projection parameters must be provided.
  • Raster Data (Imagery, elevation models, analysis results) – Raster data must be provided in a commonly used format (such as ECW, TIFF, JPEG, DEM) with accurate geo-referencing, e.g. including world file.
  • Hydrographic survey data must be provided in accordance with PPA’s “Hydrographic Survey Standards and Deliverables” (Appendix 1).
  • 3D models/designs must be provided to PPA in a geo-referenced digital format.
Metadata:
  • Metadata must be provided for all digital data detailing at a minimum:
  • Author; date, accuracy; horizontal and vertical datum; contact details; source of information and any restrictions on use.
  • An attached metadata file must be provided with all data.
  • Metadata details may be held in title block for CAD files, if appropriate.

4.4.1Buffer Zones

4.4.1.1 / Developments must not pose significant risks to third parties or facilities beyond the site boundary. / Where there is likely to be environmental emissions or other risk to surrounding land uses from a proposal, the proponent must:
(i)Nominate for PPA’s consideration, a buffer zone around the land for which the licence/lease or agreement is obtained, or sufficiently set back any plant, equipment or operation that is the potential source of the emissions or risk.
(ii)Provide sufficient separation distance between its plant, facilities and/or operations and any adjoining land area, such that the use of the adjoining land area is not adversely affected by reason of gaseous, dust, noise and odorous emissions and the like, and risk that would be generated by the proponent’s proposed development.

4.4.2Development Levels and Coastal Vulnerability

4.4.2.1 / Lands must be developed to adequate levels to minimise the effects of storm surge, hinterland run-off and wave action. / (i)Building platforms and other areas, as determined by PPA, must be at a level where the risk of inundation is acceptable to the end user. The end user may be the proponent, PPA, or a third party, or any combination of these. Evidence of appropriate consultation with these parties will be required.
(ii)Finished development levels must be acceptable to the end user depending on the use and importance of the building or area and should be ascertained with reference to the following parameters:
  • Adequate clearance to known flood levels, including sea level rise (climate change) scenarios.
  • Distance of developments from the shore line and watercourses.
  • Drainage requirements.
  • Site accessibility after flooding events.
  • Long period waves and wave run-up.
(iii)Where applicable, PPA recommends that proponents engage a suitably qualified coastal engineer to assess the adequacy of the proposed development levels and coastal protection measures.
4.4.2.2 / Setbacks and development levels must take into consideration information provided in State policies, guidelines, reports and plans. / (i)Nearshore coastal zones are a dynamic environment subject to change over time. Proponents proposing to develop new facilities in a PPA port should draw on information contained in policy, guidelines, reports and plans – to the extent that it may be relevant – to establish appropriate setbacks and elevations for proposed infrastructure in the port. Early consultation with PPA is essential to set an agreed basis for developing a detailed design of the proposed infrastructure. Relevant policy, guidelines, reports and plans may include:
  • State Planning Policy No. 2.6.
  • Coastal Compartments and Sediment Cells (Department of Planning).
  • WA Coast Project – Coastal Compartments and Sediment Cells – Pilbara (Geological Survey of Western Australia 2012).
  • Port Hedland Coastal Vulnerability Study (LandCorp, Department of Planning and Department of Water 2011).
  • Onslow Townsite Planning Coastal Setbacks & Development Levels – Draft (LandCorp, Department of Planning and Department of Water 2011).
  • Karratha Coastal Vulnerability Study (LandCorp, Department of Planning and Department of Water 2012).
  • Geology, Geomorphology & Vulnerability of the Pilbara Coast, in the Shires of Ashburton, East Pilbara and Roebourne, and the Town of Port Hedland, Western Australia (Damara WA and Geological Survey of Western Australia, for the Department of Planning).
  • Coastal Sediment Cells for the Pilbara Coast between Giralia and Beebingarra Creek, WA (Seashore Engineering Pty Ltd and Geological Survey of Western Australia, for the Department of Transport).

4.4.3Fill Material

4.4.3.1 / All fill material brought onto PPA lands by proponents must be inert and uncontaminated and meet relevant environmental, safety and engineering requirements. / (i)The proponent must obtain PPA’s approval for all fill material intended to be imported onto the development site. PPA defines imported fill as being any material that does not originate from the area being developed, and includes material sourced from a borrow pit or quarry.
(ii)Notwithstanding PPA’s approval, and unless agreed otherwise, the proponent may remain responsible for its obligations under the lease agreement to return the land parcel to PPA at the end of the lease period in the same condition as it was provided to the proponent. All contamination risks associated with placing fill on the land and subsequent activities upon that land remain the responsibility of the proponent.