Watching sport (Cricket)
Event details
Please fill in details of your event here
Example - Tickets can be bought online, or email the address below to enquire about bulk bookings. Transport can be provided, or you can just ask people to make their own way to the event.
Tickets can cost upwards of £10
Event organiser
The event organiser will have a team of stewards *(as detailed in the risk assessment) who are on hand to ensure the students have a good night, and are safe. You should have at least one steward at this event
Name / Student ID / Phone numberPlease fill in details of your event organiser and stewards here
Recruit them from the membership of your Halls Exec
Alternatively speak to Richard Clark (0113 3801 429/0113 3436072) or () about recruiting members of other committees to steward.
Basic roles of the stewards (in line with risk assessment)
· Will act as leader in case of emergencies, and to control people who may be acting irresponsibly
Please ensure the stewards follow these expectations whilst in the role. It is the responsibility of the event organiser is something goes wrong.
Contact details
Yorkshire County Cricket Club
Email:
Tel: 0843 504 3099
Coach Company
Speak to Student Activities Admin (0113 3801 413) or () about booking transport
Basic pricing - (always get a quote) / 16 seat24 seat
32/33 seat
49/51/53 seat
Ticket sales
If you want LUU to sell tickets for you, either online or through the Helpdesk, please fill in this form
All payment requests must be made at least 1 week before you require it to go online. Please be aware there may be a delay in your payment going online if you fail to supply enough notice. One payment per form.
Group Name / e.g. James Baillie Park Halls Exec / Cost (inc VAT) / £???Name of Payment / Yorkshire Cricket Match / Finance Code / Ask Richard Clark
Event Description / ______Halls go to the Cricket!
On ___DATE___ we are planning on going to watch Yorkshire in a T20 cricket match. Tickets are for the full day but do not include transport to or from the event. You can get a bus from the University easily enough (no.56).
Should be a good day out – followed by some drinks in Headingly for those interested.
DATE: ______TIME: ______VENUE: ______TICKET PRICE: ??????
Payment Type / Membership / Ticket / x / Product
Do you require us to set up the event on your webpage? / Yes
Sale Dates (Dates + Times) / Start: two weeks prior to the event / Finish: 1 day prior to the event
Does the purchaser have to be a member of your group? / Yes
Do you have a certain number of payments available? / No
Customisations
What information do you require? / Options (where applicable)
What is your telephone number? (this is in case of emergencies on the night)
Receipt Text (Additional Information you wish to send purchasers confirming payment)
Thank you – meet in the common room at ____TIME & DATE____ and we will all go together!
Halls Exec x
Request made by / Date
Committee Position
Important: You will receive an email to confirm the online payment has been set up, so ensure you check that the payment is correct (price, customisations, etc) and inform of any amendments.
Risk assessment
Please read this – in particular the controls and immediate measures sections. Just to ensure you are aware of the risks
Hazard / Who / Frequency (1 – highly unlikely, 5 very likely) / Severity (1 – low severity, 5 – high severity) / RiskEvaluation (Frequency) x (Severity) / Controls / Immediate measures to deal
with consequences if risk does occur /
Transport
SELF DRIVEN VEHICLES - Unregistered drivers / Drivers / 1 / 3 / 3 / · Paper and Plastic licence copied and filed before keys are given
· MiDAS qualified
· Register all of this through Student Activities office / · Unregistered drivers will be stopped, not allowed to drive
· Ring LUU Student Activities
OWN VEHICLES - Unregistered vehicles / All travellers / 1 / 3 / 3 / · All vehicles checked for in date MOT, insurance and tax disc.
· Only approved vehicle hire companies used
· Register all of this through Student Activities office / · Travellers will no drive a vehicle they know to be unregistered
· Ring LUU Student Activities
Dangerous driving / All travellers / 2 / 5 / 10 / · Take regular stops
· Use multiple drivers if travelling for long periods of time
· No drinking/eating whilst driving
· Limit distractions in the vehicle
· Seat belts on at all times / · The car should be pulled over at the first safe opportunity
· The driver should be replaced
· Ring 999 if any damage or injury has occurred
· Ring LUU Student Activities
Injury / illness / All travellers / 2 / 4 / 8 / · Take regular stops
· Bring sick bags
· Travellers to maintain their own safety / sickness
· Care entering/exiting vehicle
· Wear seatbelts at all times whilst travelling / · Ring LUU Student Activities if student is injured or vehicle is damaged
· Ring 999 if the situation requires it
Road safety / All travellers / 2 / 5 / 10 / · Have stewards leading groups across roads/onto public transport
· Make people aware of dangers and ensure people take adequate precautions when crossing roads, etc.
· People shall be ultimately responsible for their own road safety
· Stick to pathways in car park / · Ring student activities if a student is injured
· Ring 999 if the situation requires it
Car accident / Breakdown / All travellers / 1 / 5 / 10 / · Have a first aid kit and first aid trained traveller
· Ensure hire companies have breakdown insurance (number on the hire form)
· If necessary evacuate to safety
· Exit the vehicle and evacuate following the highway code / · If a student is injured follow this procedure:
o If Mon-Fri 9-5 ring student activities (0113 3801413)
o Out of those hours ring University Security (0113 343 2222)
· Ring 999 if the situation requires it
· Ring the breakdown service covered by the vehicle insurance.
Socials
ALL SOCIALS SHALL HAVE:
Stewards / All / N/A / N/A / N/A / · Designated sober members of the group must be present to assist or prevent accidents and incidents. / · Stewards to be informed of any problems.
· They will be the authority for dealing with problems and contacting the emergency authorities if needed.
ALL SOCIALS SHALL HAVE:
Personal Safety / All / N/A / N/A / N/A / · Participants to be aware of who is in charge and their location.
· No one should be left behind.
· Participants made aware of dangers.
· Don’t travel alone
· Keep items safe
· Responsible for members / · Stewards are first port of call for any problems.
· They will be the authority for dealing with problems and contacting the emergency authorities if needed.
ALL SOCIALS SHALL HAVE:
Incident Reporting / All / N/A / N/A / N/A / · Incidents to be reported to the appropriate authority (police/ambulance/first aider) and this incident to be relayed to the union by the organisers of the event. / · Incident will be dealt with first as it occurs, and a report sent to University Security.
· If on site notify the warden and site manager
Drinking too much and being ill / All / 3 / 3 / 9 / · Discourage binge drinking.
· At no time will obligation/peer pressure to drink be imposed.
· Event organiser to ensure group stays together, or people aren’t left alone (as appropriate).
· Adhere to LUU social guidelines / · Intoxicated person will be stopped from drinking any more.
· Notify the warden and flatmates if concerned for safety
· Hydrating, lining stomach and getting person home safely.
· Emergency services /hospital as appropriate. Someone to remain with affected member until assured they have a safe method of returning to and entering their home/a safe place to stay until morning. If medical treatment required, contact next of kin and union as soon as possible and report incident.
Starting fights/Horseplay / All / 1 / 3 / 3 / · Discourage drinking too much.
· At no time will obligation/peer pressure to drink be imposed.
· Adhere to LUU social guidelines / · Intoxicated people will be stopped from drinking any more.
· Attempt to calm situation (avoiding personal injury) Call police if necessary.
· First aid and 999/evacuation to hospital as appropriate. If medical treatment required, contact next of kin and union as soon as possible and report incident.
Falling over / All / 3 / 1 / 3 / · Extra care taken if it is wet outside and in any slippery areas/ areas with tripping hazards. / · Intoxicated people will be stopped from drinking any more.
· First aid and 999/evacuation to hospital as appropriate. If medical treatment required, contact next of kin and union as soon as possible and report incident.
Injury from broken glasses / All / 1 / 4 / 4 / · Alert bar staff to any breakages immediately and make it known to club members so they can avoid the area.
· First aid and 999/evacuation to hospital as appropriate. If medical treatment required, contact next of kin and union as soon as possible and report incident.
Choking / All / 1 / 3 / 3 / · Personal responsibility to avoid choking hazards.
· Event organiser to ensure group stays together, or people aren’t left alone (as appropriate). / · First aid and 999/evacuation to hospital as appropriate. If medical treatment required, contact next of kin and union as soon as possible and report incident.
Having drink spiked / All / 2 / 3 / 6 / · Never leave drink unattended or with people you don’t know
· Appointed stewards will look out for anyone who seems to have been drugged and act accordingly.
· Event organiser to ensure group stays together, or people aren’t left alone (as appropriate). / · First aid and 999/evacuation to hospital as appropriate.
· Someone to remain with affected member until assured they have a safe method of returning to and entering their home/a safe place to stay until morning. If medical treatment required, contact next of kin and union as soon as possible and report incident.
· Contact University Security on 0113 3432222
Separation from group / All / 3 / 2 / 6 / · Event organiser to ensure group stays together, or people aren’t left alone (as appropriate).
· Route between pubs/locations made clear and organisers contactable throughout. / · Attempt to contact separated member.
· Contact friends/next of kin if required.
Theft of property / All / 1 / 3 / 3 / · Event organiser to ensure group stays together, or people aren’t left alone (as appropriate). / · Call police
· Someone to remain with affected member until assured they have a safe method of returning to and entering their home/a safe place to stay until morning.
Fire / All / 1 / 5 / 5 / · Socials organised at licensed venues only.
· Follow venue fire procedures.
· Take a head count if a register was taken / · First aid and 999/evacuation to hospital as appropriate. If medical treatment required, contact next of kin and union as soon as possible and report incident.
Food allergy / Everyone, particularly those with pre-existing conditions / 2 / 3 / 6 / · Event organiser to be made aware of relevant pre-existing conditions.
· Personal responsibility: ensure necessary medication is available, and avoid contact with allergens. / · First aid to be applied as necessary by qualified personnel.
· Evacuation to medical facilities, as necessary.
Hypothermia / All / 1 / 5 / 5 / · Students advised to take coats in cold weather
· Reminded of hazards/symptoms of hypothermia / · First aid and 999/evacuation to hospital as appropriate, If medical treatment required, contact next of kin and union as soon as possible and report incident.
Members of the public / All / 2 / 2 / 4 / · Participants must be decently dressed so as not to offend members of the public.
· Other pub users/ pedestrians/staff members/road users should be treated with respect at all times / · Reprimand any who are indecently exposing themselves.
· Recommend that they leave the event if they continue to do so.
· Organisers be aware of behaviour of club members and stop them from offending others or acting irresponsibly.
Crowd control / All / 2 / 3 / 6 / · Participants must abide by the rules of the establishment at all times or risk being banned from the venue or the event. / · Intoxicated people will be stopped from drinking any more.
· Attempt to calm situation (avoiding personal injury) Call police if necessary.
· First aid and 999/evacuation to hospital as appropriate.
· Security at the venue will be informed of any mis-behaviour.
Damage to property / All / 1 / 4 / 4 / · Participants must abide by the rules of the establishment at all times or risk being banned from the venue or the event.
· Participants will be discouraged from being too rowdy / · Recommend that members leave the event if they appear to be about to damage property.
· Organisers be aware of behaviour of club members and stop them from acting irresponsibly.
· Attempt to calm situation (avoiding personal injury)
· .Security at the venue will be informed of any mis-behaviour.
Ejection of Members / All / 2 / 2 / 4 / · Participants must abide by the rules of the establishment at all times or risk being banned from the venue or the event.
· Participants will be discouraged from binge drinking and being overly rowdy. / · Escort ejected member from the premises and ensure they get home safely.
· Attempt to contact separated member.
· Contact friends/next of kin if required.
Slips/trips/falls / All / 3 / 3 / 9 / · Alert members to dangers and encourage avoiding potentially hazardous areas. / · First aid and 999/evacuation to hospital as appropriate. If medical treatment required, contact next of kin and union as soon as possible and report incident.
Transportation / All / 2 / 2 / 4 / · Make sure any officially organised transport is advertised, along with running times of public transport
· Remind people of the dangers of unlicensed taxis and give them numbers of reputable taxi firms / · Encourage participants to travel between locations in groups.
· Discourage intoxicated people from travelling alone.
· Organiser to be contactable at all time. Contact friends/next of kin if required.
Dehydration / All / 2 / 4 / 8 / · Encourage regular breaks from physical activity (i.e. dancing) to drink non-alcoholic drinks and rehydrate. / · Assist person away from crowd and give non-alcoholic fluids.
· First aid and 999/evacuation to hospital as appropriate. If medical treatment required, contact next of kin and union as soon as possible and report incident.
Electrical equipment / Staff – Event organisers / 1 / 1 / 1 / · Tie down all cabling
· Avoid placing electrical equipment near significant fire risks
· Ensure all equipment is safety checked (eg PAT stickers) / · First aider or ambulance to be called depending on severity and nature of the issue
Crowd safety / Residents / 1 / 3 / 3 / · The capacity of the room shall be known and not exceeded
· Crowd barriers will be in place depending on the nature of the event
· Security teams will be in place to deal with crowd safety / · Security team to take a lead on any crowd safety issues.
· Where security are not employed for the event
Noise / All / 1 / 2 / 2 / · Noise consultants shall be hired depending on the nature of the event
· The event organiser/venue manager shall be responsible for maintaining safe and undisruptive levels of noise. / · The volume shall be lowered
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