Excel Aquatics
FaLL Fest Meet
COACHES & OFFICIALS HOSPITALITY
September 27, 28 & 29, 2013
***PLEASE READ***
This year, we are offering a new job sign up. You will see it listed like this as an example:
Menu #1
$50 Gift card to Lenny’s Sub Shop in Cool Springs
Most main course menu items will be catered in. Only ONE gift card job per meet will be credited. If you sign up for this type of menu, you will be required to deliver your $50 gift card w/activation receipt, from the specified restaurant to the ISC on the designated day and time listed beside your menu. To receive credit, deliver to a hospitality coordinator in the ISC lobby in a sealed envelope marked with your name, meet day (Fri, Sat, or Sun), and the menu #. The coordinators will purchase the catering with gift cards. This is why we need the cards on the ONE day designated listed beside these menu #s. If you sign up for a gift card Menu # , please complete the job, per these instructions so we have adequate time to order the food and feed all volunteers and coaches, as well as properly credit you for your job. The $50 amount specified, and number of gift cards needed, include tip, tax and in some cases delivery fees in order to supply each meal.
As in the past, all other types of menu items listed are to be brought to the hospitality room located in the ISC hallway, adjacent to the vending machine room. Make sureyou bring everything listed on those menus. Please read the menus carefully. Contact a hospitality coordinator, (Miranda Burnett or Kari Franklin) if you have any questions or concerns. or
We do not have access toan oven to prepare items in the hospitality room so items that need to be served warm mustarrive warm and ready to eat. Please place items in disposable containers. Feel free to use family recipes. If you need help finding a recipe, is a great resource.
Due to storage limitations, we cannot accept items before their delivery time. Please deliver your menu items on time. Please do not drop off early in the Excel Office or in the ISC exercise rooms. Unfortunately, there are “sticky fingers” roaming the ISC, and we cannot be responsible for menus delivered prior to designated check-in times. Do not sign up for a menu if you are unable to bring at thedesignated time. We have a very small window of time to feed a large number of officials and coaches. Menus delivered late negatively affect our food service and may not be eligible for volunteer credit.
Please do not be surprised by the total cost of our menus. They run in the $35- $40 range if you buy your items at Sam’s, Costco, or GFS. The reason why these menus run this high is to not devalue the time of those who choose to work a three to four hour shift during the meets. We believe their time is worth that cost. We thank you for your understanding. Please make every effort to buy the specific items listed on the menu that you select. If you cannot find an item, please take the time to e-mail the hospitality coordinator who will suggest a substitution for your item.
**CARDSare to be delivered to Lobby at ISC on date and time listed in BLUE.**
**Other itemsare to be delivered to Hospitality Room at ISC and are listed under BLACK headings with day and time to deliver.**
DELIVER Menu #1 onMonday, 9/23 to Kari between 6:45pm-7:45pm in ISC front lobby in a sealed marked envelope with:your Name, “Friday”, and Menu # to receive job credit.
(Mark your envelope on Menu 1 for catering on “FRIDAY”)
Menu #1 - $50 Gift Card to Lenny’s Sub Shop in Cool Springs
FRIDAY SEPT. 27th –Menu #2 - #10to be delivered at 11:00 am on Friday to ISC Hospitality Room
Menu #2 – delivered Friday September 27th at 11:00am
100 clear 16oz plastic cups
100 paper coffee cups (no lids)
100 heavy-duty dessert plates
Six Caribbean Blue rectangular plastic tablecovers (54”x108”)
Menu #3 – delivered Friday September 27th at 11:00am
One case of bottled water 30-36 count
Four Caribbean Blue rectangular plastic table skirts (29”x168”)
Two boxes of Round Crackers
12 cans of ethanol gel cans for chafing dishes
Menu #4 – delivered Friday September 27th at 11:00am
4 Large Rolls of Paper Towels
Four Caribbean Blue rectangular plastic table skirts (29”x168”)
Two 5 lb Bag of individual fun size candy bars
Menu #5 – delivered Friday September 27th at 11:00am
4 Large Rolls of Paper Towels
Three cases of bottled water 30-36 count
Four Caribbean Blue rectangular plastic table skirts (29”x168”)
Menu #6 – delivered Friday September 27th at 11:00am
36 cans Sprite Zero
100 heavy- duty paper plates
One large bag 52 oz. Peanut M&Ms
Two large 3lb bags of trail mix
Menu #7 – delivered Friday September 27th at 11:00am
36 Mini-Gatorades (12oz) (any flavor except Red)
One 5 lb Bag of individual fun size candy bars
One large bag 52oz chocolate M&Ms
100 heavy-duty paper dinner plates
Menu #8 – delivered Friday September 27th at 11:00am
48 cans Diet Coke
Two gallons sweet tea
12 ripe bananas
Two dozen homemade chocolate chip cookies
One box of gallon storage bags
Menu #9 – delivered Friday September 27th at 11:00am
Two gallons unsweet tea
Two dozen homemade snickerdoodle cookies
12 red apples
Menu #10 – delivered Friday September 27th at 11:00am
24-30 cans Diet Pepsi
36 cans Diet Dr. Pepper
One cheese (cubed) and baby tomato platter – enough to serve 20
FRIDAY SEPT. 27th –Menus #11-13 are to be delivered at 3:00 pm to the ISC Hospitality Room.
Menu #11 – deliver Friday, Sept. 27th at 3:00pm
One small bottle ranch dressing
One jar of sliced pickles
100 paper napkins
Six cans of ethanol gel cans for chafing dishes
Menu #12 – deliver Friday, Sept. 27th at 3:00pm
Two dozen homemade brownies – no nuts
Two cantaloupes cut and ready to eat
Four quarts strawberries washed and ready to eat
One pineapple cut in cubes and ready to serve
Menu #13 - deliver Friday, Sept. 27th at 3:00pm
One large homemade veggie tray—cherry tomatoes, cucumbers, carrots, radishes, celery, broccoli (order from Publix)
Two dozen homemade brownies with nuts
Four lbs seedless grapes (rinsed)
DELIVER Menus #14, 15, 16 on Monday, 9/23 to Kari between 6:45pm-7:45pm in ISC front lobby in a sealed marked envelope with:your Name, “Saturday”, and Menu # to receive job credit.
(Mark your envelope for Menu #14, #15 and #16 for catering on “SATURDAY”)
Menu # 14 - $50 Gift Card to Chick-Fil-A
Menu # 15- $50 Gift Card to Chipotle
Menu # 16 - $50 Gift Card to Jason’s Deli in Cool Springs
SATURDAY SEPTEMBER 28th – Menus # 17-#20 are to be delivered at 6:30 am to the ISC Hospitality Room.
Menu #17 – deliver Saturday, Sept. 28th at 6:30am
Two quarts half & half
One gallon of OJ
8 apples
One quart of blueberries
17oz box of Wheaties
One gallon unsweet tea
Menu #18 – deliver Saturday, Sept. 28th at 6:30am
One bag or box of clementines – 15ct minimum
24 Nutri-grain bars – variety packages
One small bottle of Tabasco sauce
One gallon apple juice
One gallon of low fat milk
Menu #19 – deliver Saturday, Sept. 28th at 6:30am
Two loaves of homemade breakfast bread (your choice)
17oz box of Cheerios
One dozen sliced bagels (variety)
One quart raspberries
Two quarts rinsed strawberries
One small tub of butter
One gallon of sweet tea
Menu #20 – deliver Saturday, Sept. 28th at 6:30am
One Costco or similar size bag of granola
12 individual vanilla yogurts
One gallon of chocolate milk
One dozen individual cream cheese servings
Two melons (your choice) sliced in wedges
Two dozen homemade chewy oatmeal raisin cookies
SATURDAY SEPTEMBER 28th–Menus # 21-24 are to be delivered at 10:30 am to the ISC Hospitality Room.
Menu #21 – deliver Saturday, Sept. 28th at 10:30am
One large homemade veggie tray—cherry tomatoes, cucumbers, carrots, radishes, celery, broccoli (from Publix)
Two dozen small homemade desserts (Surprise us! Cookies, cupcakes, your specialty?)
One gallon of lowfat milk
Menu #22 – deliver Saturday, Sept. 28th at 10:30am
24 Fruit Kabobs-strawberries, grapes, pineapple
One large watermelon, sliced in wedges
Two 16oz tubs of Hummus (Two flavors)
One quart of sour cream
One gallon of lemonade
Menu #23 – deliver Saturday, Sept. 28th at 10:30am
24 Fruit Kabobs-strawberries, grapes, pineapple
One bottle of Italian dressing
Two gallons sweet tea
One gallon of lowfat chocolate milk
Menu #24– deliver Saturday, Sept. 28th at 10:30am
One gallon unsweet tea
Two dozen homemade brownies – NO NUTS
One bottle of Ranch dressing
Two Jars Jalepenos
DELIVER Menus #25 and #26 on Monday, 9/23 to Kari between 6:45pm-7:45pm in ISC front lobby in a sealed marked envelope with:your Name, “Sunday”, and Menu # to receive job credit.
(Mark your envelopes for Menus #25 and #26 for catering on “SUNDAY”)
Menu # 25 - $50 to Cracker Barrel
Menu # 26 - $50 Gift Card Jason’s Deli (Cool Springs)
SUNDAY, SEPT. 29th–Menu # 27-#31 are to be delivered at 6:30 am to ISC Hospitality Room.
Menu #27 – deliver Sunday, Sept. 29th at 6:30am
Two quarts strawberries washed and ready to eat
One gallon unsweet tea
One bag of English muffins (8 count)
One 32oz apple juice
One dozen small or mini muffins
Menu #28– deliver Sunday, Sept. 29th at 6:30am
Two pineapples – cut in wedges and ready to eat
One dozen assorted bagels (sliced)
One gallon of lowfat chocolate milk
One small tub of butter
One large watermelon – cut in wedges and ready to eat
Menu #29 – deliver Sunday, Sept. 29th at 6:30am
One dozen individual vanilla yogurts
Two gallons sweet tea
Two lbs seedless grapes
One Large Jar of Strawberry Jelly
Two quarts of strawberries, rinsed
Menu #30 – deliver Sunday, Sept. 29th at 6:30am
12 ripe bananas
One quart of half & half
One dozen small danishes
One large homemade veggie tray—cherry tomatoes, cucumbers, carrots, radishes, celery, broccoli (Or order 1 large tray from Publix)
Menu #31 – deliver Sunday, Sept. 29th at 6:30am
One gallon of OJ
One Large Jar Grape Jelly
One gallon of low fat milk
One large watermelon (bring whole)
SUNDAY, SEPT. 29th–Menus # 32-37 are to be delivered at 10:30am to ISC Hospitality Room.
Menu #32 – deliver Sunday, Sept. 29th at 10:30am
15 medium baked potatoes, individually wrapped in foil, served in 9”x12” aluminum tray
Two dozen small homemade desserts (Surprise us! Cookies, cupcakes, your specialty?)
Menu #33 – deliver Sunday, Sept. 29th at 10:30am
One gallon unsweet tea
One large fruit salad to feed 25 (watermelon, grapes, pineapple, melon)
One gallon of lemonade
Two dozen homemade cookies (surprise us!)
Menu #34 – deliver Sunday, Sept. 29th at 10:30am
25 pieces of Fried Chicken Tenders (not nuggets) (From Publix)
One pan of homemade spicy cornbread (served in 9x12 disposable tin)
Two gallons sweet tea
One bottle Honey Mustard
Menu #35 – deliver Sunday, Sept. 29th at 10:30am
25 pieces of Fried Chicken Tenders (not nuggets) (From Publix)
One pan of homemade cornbread (served in 9x12 disposable tin)
One bottle of BBQ sauce
One bottle of ranch dressing
Menu #36 – deliver Sunday, Sept. 29th at 10:30am
25 mixed pieces of Fried chicken (From Publix)
Two dozen homemade chocolate-type cookies (without nuts)
One bottle of Italian dressing
One container – cut chives
Menu #37 – deliver Sunday, Sept. 29th at 10:30am
25 mixed pieces of Fried chicken (From Publix)
One 16oz bag of shredded cheddar cheese
One quart of sour cream
One 8 oz bag of shredded pepperjack cheese
FRIDAY SEPT. 27th –Menu #38 to be delivered at 11:00 am on Friday to ISC Hospitality Room
Menu #38- deliver Friday, Sept. 27th at 11:00 am
1- Large Package (6000 Total) of Avery Brand 5160 Labels (Sam’s)
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