PLEASE BRING YOUR 2010 DIARY TOTHIS MEETING

NORTH YORKSHIRE FIRE AND RESCUE AUTHORITY

AUDIT AND PERFORMANCE REVIEW COMMITTEE

Audit and Performance Review Committee meeting to be held at the North Yorkshire Fire Training Centre, Oaklands Way, Easingwold on Wednesday 2 December 2009 at 10.00 am.

Note: A Glossary of Terms is at pages 1 to 5.

BUSINESS

PUBLIC ITEMS
  1. Minutes of the meeting held on 22 September 2009. (Pages 7 to 12)
  1. Confirmation of Implementation of Decisions of Last Meeting – Joint report of the Secretary to the Authority and the Director of Corporate Services.

(Pages 13 to 16)

  1. Questions or statements from members of the public. (Subject to the provisions of Standing Order 6, including delivering notice in writing or by email to the Secretary to the Authority no later than midday three working days prior to the meeting, members of the public may ask questions or make statements at this meeting.)

4.Annual Audit Letter – North Yorkshire Fire and Rescue Authority – Audit 2008/2009 – Letter from the District Auditor. (Pages 17 to 32)

5.Use of Resources 2008/2009 – Report of the External Auditor – Report of the Director of Corporate Services. (Pages 33 to 61)

6.International Financial Reporting Standards – Report of the Director of Corporate Services. (Pages 63 to 68)

7.Internal Audit Progress Report – Report of the Treasurer.(Pages 69 to 73)

8.2010/2011 Revenue Estimates, Capital Programme and Precepts – Risk Assessment – Report of the Director of Corporate Services. (Pages 75 to 84)

9.Review of the Risk Management Strategy – Report of the Director of Corporate Services. (Pages 85 to 94)

10.Partnership Evaluation - Update – Report of the Deputy Chief Fire Officer.

(Pages 95 to 96)

11.Shift Duty System – Interim Productivity Report – Report of the Deputy Chief Fire Officer. (Pages 97 to 98)

12.Proposed Changes in Reporting Structure – Report of the Chief Fire Officer/Chief Executive.

(Pages 99 to 100)

13.Improvement Plan - Progress – Report of the Director of Corporate Services.

(Pages 101 to 104)

14.Performance Report – Report of the Director of Corporate Services.

(Pages 105 to 113)

15.Corporate Risk Register – Report of the Director of Corporate Services.

(Pages 115 to 122)

16.Dates for the next two ordinary meetings of the Committee – Report of the Secretary to the Authority. (Page 123)

17.Any other business which the Chairman agrees should be considered in special circumstances.

CAROLE DUNN

Secretary to the North Yorkshire Fire and Rescue Authority

County Hall

NORTHALLERTON

RAG/RAG

14 September 2009

NOTES:

(a)Tea/Coffee

Tea and coffee will be available at the meeting.

(b)Emergency Procedures for Meetings

On hearing the fire alarm, you should leave the building by the nearest safe fire exit. Persons should not re-enter the building until authorised to do so by the Fire and Rescue Service.

Persons to whom this agenda has been sent

All Members and Substitute Members of the Audit and Performance Review Committee

All other Members of the Authority

All Officers of the Authority

Officers of North Yorkshire County Council and the City of York Council

External Auditor

Staff representatives

Libraries in North Yorkshire and York

NORTH YORKSHIRE FIRE AND RESCUE AUTHORITY

AUDIT AND PERFORMANCE REVIEW COMMITTEE

  1. Membership:

Name / Group / Constituent
Council
1. BACKHOUSE, Andrew
2. BATEMAN, Bernard, MBE
3. HAIGH, Ron
4. HOLVEY, Tom
5. KING, Ken
6. KNAGGS, Michael
7. SEYMOUR, Caroline
8. WILLIAMS, Andrew / Con
Con
Con
Lib Dem
Lab
Con
Lib Dem
Ind / NYCC
NYCC
NYCC
CYC
CYC
NYCC
NYCC
NYCC

Political Composition:Conservative4

Liberal Democrat2

Labour1

Independents1

Total 8

Quorum: 3 including at least one Member from each Constituent Council

  1. Substitute Members:

Conservative
1. HUXTABLE, Neville
2. HESELTINE, Michael
3. METCALFE, Chris / Liberal Democrat
1. MARSHALL, J W
2. ASPDEN, Keith
Labour
1. FUNNELL, Christina
2. ASPDEN, Keith (Lib Dem) / Independents
1. BARRETT, Philip