Republic of the Philippines
CAREER EXECUTIVE SERVICE BOARD
No. 3 Marcelino Street, Holy Spirit Drive
Diliman, Quezon City 1127
Telephone no. 951-4981; TELEFAX NO. 951-3306
Bidding Documents
On the Project
“Procurement and Installation of
Airconditioning Systems”
Preface
These Philippine Bidding Documents (PBDs) for the procurement of Goods through Competitive Bidding have been prepared by the Government of the Philippines (GOP) for use by all branches, agencies, departments, bureaus, offices, or instrumentalities of the government, including government-owned and/or -controlled corporations (GOCCs), government financial institutions (GFIs), state universities and colleges (SUCs), and local government units (LGUs). The procedures and practices presented in this document have been developed through broad experience, and are for mandatory[1] use in projects that are financed in whole or in part by the GOP or any foreign government/foreign or international financing institution in accordance with the provisions of the Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184.
The Bidding Documents shall clearly and adequately define, among others: (a) the objectives, scope, and expected outputs and/or results of the proposed contract; (b) the eligibility requirements of bidders, such as track record to be determined by the Head of the Procuring Entity; (c) the expected contract duration, the estimated quantity in the case of procurement of goods, delivery schedule and/or time frame; and (d) the obligations, duties, and/or functions of the winning bidder.
In order to simplify the preparation of the Bidding Documents for each procurement, the PBDs groups the provisions that are intended to be used unchanged in Section II. Instructions to Bidders (ITB) and in Section IV. General Conditions of Contract (GCC). Data and provisions specific to each procurement and contract should be included in
Section III. Bid Data Sheet (BDS); Section V. Special Conditions of Contract (SCC); Section VI. Schedule of Requirements; Section VII. Technical Specifications, and Section IX. Foreign-Assisted Projects. The forms to be used are provided in Section VIII. Bidding Forms.
Care should be taken to check the relevance of the provisions of the PBDs against the requirements of the specific Goods to be procured. In addition, each section is prepared with notes intended only as information for the Procuring Entity or the person drafting the Bidding Documents. They shall not be included in the final documents, except for the notes introducing Section VIII. Bidding Forms where the information is useful for the Bidder. The following general directions should be observed when using the documents:
(a) All the documents listed in the Table of Contents are normally required for the procurement of Goods. However, they should be adapted as necessary to the circumstances of the particular Project.
(b) Specific details, such as the name of the Procuring Entity and address for bid submission, should be furnished in the ITB, BDS, and SCC. The final documents should contain neither blank spaces nor options.
(c) This Preface and the footnotes or notes in italics included in the Invitation to Bid, BDS, SCC, Schedule of Requirements, and Specifications are not part of the text of the final document, although they contain instructions that the Procuring Entity should strictly follow. The Bidding Documents should contain no footnotes except Section VIII. Bidding Forms since these provide important guidance to Bidders.
(d) The cover should be modified as required to identify the Bidding Documents as to the names of the Project, Contract, and Procuring Entity, in addition to date of issue.
(e) If modifications must be made to bidding procedures, they can be presented in the BDS. Modifications for specific Project or Contract details should be provided in the SCC as amendments to the Conditions of Contract. For easy completion, whenever reference has to be made to specific clauses in the BDS or SCC these terms shall be printed in bold type face on Section I. Instructions to Bidders and Section III. General Conditions of Contract, respectively.
3
TABLE OF CONTENTS
Section I. Invitation to Bid 5
Section II. Instructions to Bidders 11
Section III. Bid Data Sheet 39
Section IV. General Conditions of Contract 43
Section V. Special Conditions of Contract 60
Section VI. Schedule of Requirements 64
Section VII. Technical Specifications 66
Section VIII. Bidding Forms 70
Section IX. Foreign-Assisted Projects 80
Section I. Invitation to Bid
Notes on the Invitation to BidThe Invitation to Bid provides information that enables potential Bidders to decide whether to participate in the procurement at hand. The Invitation to Bid shall be:
(a) Advertised at least once in a newspaper of general nationwide circulation which has been regularly published for at least two (2) years before the date of issue of the advertisement, subject to Sections 21.2.2 of the IRR of RA 9184;
(b) Posted continuously in the Philippine Government Electronic Procurement System (PhilGEPS) website and the website of the Procuring Entity concerned, if available, for a minimum period of seven (7) calendar days starting on the date of advertisement; and
(c) Posted at any conspicuous place reserved for this purpose in the premises of the Procuring Entity concerned for a minimum period of seven (7) calendar days, as certified by the head of the Bids and Awards Committee (BAC) Secretariat of the Procuring Entity concerned.
Apart from the essential items listed in the Bidding Documents, the Invitation to Bid should also indicate the following:
(a) The date of availability of the Bidding Documents, which shall be from the time the Invitation to Bid is first advertised/posted until the deadline for the submission and receipt of bids;
(b) The place where the Bidding Documents may be purchased or the website where it may be downloaded;
(c) The deadline for the submission and receipt of bids from the last day of posting of the Invitation to Bid; and
(d) Any important bid evaluation criteria (e.g., the application of a margin of preference in bid evaluation).
The Invitation to Bid should be incorporated into the Bidding Documents. The information contained in the Invitation to Bid must conform to the Bidding Documents and in particular to the relevant information in the BDS.
For foreign-assisted projects, the Invitation to Bid to be used is provided in Section IX-Foreign-Assisted Projects.
Republic of the Philippines
CAREER EXECUTIVE SERVICE BOARD
No. 3 Marcelino Street, Holy Spirit Drive
Diliman, Quezon City 1127
Telephone no. 951-4981; TELEFAX NO. 951-3306
Revised
INVITATION TO BID FOR THE PROCUREMENT AND INSTALLATION OF AIRCONDITIONING SYSTEMS
The Career Executive Service Board through the Government of the Philippines intends to apply for calendar year 2012 the sum of Pesos: Four Hundred Twenty Five Thousand Only (P425,000.00) being the Approved Budget for the Contract (ABC) to payments under the contract for the procurement and installation of airconditioning systems at the Career Executive Service Board building. Bids received in excess of the ABC shall be automatically rejected at bid opening.
The CESB invites anew bids for the procurement and installation of airconditioning systems at the CESB building as reflected in Annex A of this Invitation. Delivery of the Goods is required in January 2013. Bidders should have completed within three (3) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.
Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”.
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138.
Interested bidders may obtain further information from the Career Executive Service Board and inspect the Bidding Documents at the address given below during office hours from 8:00 AM to 6:00 PM.
Career Executive Service Board, No. 3 Marcelino Street, Holy Spirit Drive, Diliman, Quezon City.
A complete set of Bidding Documents may be purchased by interested Bidders beginning on 19 December 2012 from the address indicated above and upon payment of a nonrefundable fee for the Bidding Documents in the amount of Pesos: Five Hundred Only (P500.00)
It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the nonrefundable fee for the Bidding Documents not later than the submission of their bids.
Bids must be delivered to the address indicated above on or before 10 January 2013 at 1:30 PM. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18.
Bid opening shall be on 10 January 2013 at 2:00 PM at the Career Executive Service Board, No. 3 Marcelino Street, Holy Spirit Drive, Diliman, Quezon City. Bids will be opened in the presence of the Bidders’ representatives who choose to attend at the address below. Late bids shall not be accepted. The bidding schedule is reflected in Annex B of this Invitation.
The Career Executive Service Board reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.
For further information, please refer to:
BAC Secretariat
Career Executive Service Board
No. 3 Marcelino Street, Holy Spirit Drive
Diliman, Quezon City, 1127
951-4981 locals 130 and 831
Fax no.: 951-3306
Website: www.cesboard.gov.ph
Original Signed
ARTURO M. LACHICA, CESO II
BAC Chairperson
18 December 2012
Republic of the Philippines
CAREER EXECUTIVE SERVICE BOARD
No. 3 Marcelino Street, Holy Spirit Drive
Diliman, Quezon City 1127
Telephone no. 951-4981; TELEFAX NO. 951-3306
ANNEX A
Procurement Project:
Procurement and Installation of Airconditioning Systems
Bidding Schedule
Particulars / Period CoveredAdvertisement/Posting of Invitation to Bid / 23 November 2012 to 10 January 2013
Issuance and availability of Bidding Documents / 19 December 2012
Pre-bid conference / 27 December 2012
Submission and receipt of bids / 10 January 2013
at 1:30 PM
Bid evaluation / 10 January 2013 at 2:00 PM
Post-qualification / 14 January 2013
Approval of resolution/issuance of notice of award / 16 January 2013
Contract preparation and signing / 17 to 21 January 2013
Approval of contract / 23 January 2013
Issuance of Notice to Proceed / 25 January 2013
Republic of the Philippines
CAREER EXECUTIVE SERVICE BOARD
No. 3 Marcelino Street, Holy Spirit Drive
Diliman, Quezon City 1127
Telephone no. 951-4981; TELEFAX NO. 951-3306
INVITATION TO BID FOR THE PROCUREMENT OF JANITORIAL SERVICES FOR THE UPKEEP OF CESB BUILDING AND PREMISES
The Career Executive Service Board through the Government of the Philippines intends to apply for calendar year 2012 the sum of Pesos: Four Hundred Sixty Thousand Only (P460,000.00) being the Approved Budget for the Contract (ABC) to payments under the contract for the procurement of janitorial services for the upkeep of CESB building and premises. Bids received in excess of the ABC shall be automatically rejected at bid opening.
The CESB now invites bids for the procurement of janitorial services for the upkeep of CESB building and premises. Delivery of the Goods is required for one (1) year from 1 January to 31 December 2012. Bidders should have completed, within three (3) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.
Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”.
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138.
Interested bidders may obtain further information from the Career Executive Service Board and inspect the Bidding Documents at the address given below during office hours from 8:00 AM to 6:00 PM.
Career Executive Service Board, No. 3 Marcelino Street, Holy Spirit Drive, Diliman, Quezon City.
A complete set of Bidding Documents may be purchased by interested Bidders beginning on 12 December 2011 from the address indicated above and upon payment of a nonrefundable fee for the Bidding Documents in the amount of Pesos: Five Hundred Only (P500.00)
It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the nonrefundable fee for the Bidding Documents not later than the submission of their bids.
Bids must be delivered to the address indicated above on or before 21 December 2011 at 1:30 PM. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18.
Bid opening shall be on 21 December 2011 at 2:00 PM at the Career Executive Service Board, No. 3 Marcelino Street, Holy Spirit Drive, Diliman, Quezon City. Bids will be opened in the presence of the Bidders’ representatives who choose to attend at the address below. Late bids shall not be accepted.
The Career Executive Service Board reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.
For further information, please refer to:
BAC Secretariat
Career Executive Service Board