Personal Assistant toDepartment of Nursing & Midwifery
Directors of Research, Postgraduate Studies and Undergraduate Studies
HOW TO APPLY
Your application must include:
–a covering letter outlining your interest in the position
–a statement of your suitability against each of the Key Selection Criteria
–your current curriculum vitae containing names, postal addresses, telephone numbers and where available, e-mail addresses and facsimile numbers of three referees who will provide references when required, and
–a completed Job Application Sheet.
Your application should also include the following details:
–Educational, professional and other relevant qualifications
–Relevant work experience
–If successful, period of notice required to join
–Details of service with other educational institutions, public authorities and military service where applicable
RMIT’s Vocational Education and Training Sector (TAFE Sector) cannot employ persons who have within the last three years received a Voluntary Departure Package from any Victorian Public Sector Department or Government Agency.
The University also has restrictions relating to the re-employment of ex-staff members who had left RMIT with Voluntary Departure Packages, redundancy or negotiated separation packages. The nature of the restrictions depends on individual cases.
Do not send valuable original documents or exhibits with your application, as articles may be lost in transit.
Written applications quoting the relevant reference number should be addressed to:
People ServicesOR emailed to
Kellie Whitburn
RMIT University
City Campus
P.O. Box 188
Carlton South VIC 3053
Please endorse the envelope "APPLICATION - CONFIDENTIAL"
JOB APPLICATION SHEET
PLEASE COMPLETE ALL DETAILS LISTED BELOW AND EMAIL THIS SHEET WITH APPLICATION TO or post to the address below.Reference No
Position Title
Family Name / Title
Given Name(s)
Home Address
Postcode / State
Email Address
Telephone
HomeWork Mobile
Citizenship
Resident Status if not Australian
Where did you see this job advertised?
APPLICATIONS ADDRESSED TO
People Services
Kellie Whitburn
RMIT University
City Campus
PO Box 188
Carlton South Vic 3053 / or email to
FOR PEOPLE SERVICES USE ONLY
HR system updated and acknowledgement sent
Date / Initial
POSITION DESCRIPTION
1.POSITION SUMMARY
Position Title: / Personal Assistant to Directors of Research, Postgraduate Studies and Undergraduate StudiesPosition Number: / 50006692
Time Fraction: / Full-time
Tenure Status: / Continuing
Classification: / HEW 4
Salary Range: / $34,164 - $36,977 p.a.
Department
/ Department of Nursing & MidwiferyFaculty
/ Faculty of Life SciencesCampus Location:
/ Based at the Bundoora campus but may be required to work at other campuses of the University.2.THE UNIVERSITY
RMIT University is a multi-level dual sector education, training and research service organisation, offering programs ranging from certificate level vocational programs through tailored programs for industry and community clients, to post-graduate research programs. The University has several companies which are responsible for commercial activities relating to the University’s core functions.
The University’s goal is to create and sustain a distinctive world-class university at the forefront of technical and professional education and real-world research, through continuous improvement and with all staff committed to quality management processes. As a world-class university, RMIT will be recognised as a leader in its teaching and learning processes, research activities and community services.
Also see:
3.THE FACULTY OF LIFE SCIENCES
The Faculty of Life Sciences has one department located on the City Campus and all of its other organisational units located on the Bundoora West Campus of RMIT.
The units located at Bundoora are:
the Department of Biotechnology & Environmental Biology,
the Department of Complementary Medicine,
the Department of Nursing & Midwifery,
the School of Medical Sciences
the Faculty Centre
the Industry Training & Consultancy Unit.
The City Campus department is:
the Department of Health & Biosciences
The Faculty provides a comprehensive range of TAFE, undergraduate and postgraduate courses in biomedical, plant, environmental and health sciences and nursing. In keeping with the traditions of RMIT, these courses give particular emphasis to practical and vocational applications of the skills and knowledge taught.
The commercial activities of the Faculty are coordinated by the Industry Training and Consultancy Unit. Among the Unit’s activities are the running of short courses and tendered projects, and customising training programs for industry, both on and offshore.
The Faculty offers programs locally, in regional Victoria, nationally and internationally.
The Faculty is continuing to develop and expand its already extensive research activities, which are of high quality and the outcomes of which benefit the community. Currently the research strengths of the Faculty are in areas of environmental management, plant, animal and human biotechnology, pharmaceutical sciences (including drug and vaccine development), physiological sciences, human performance, early diagnosis and treatment of disease, and community health. In addition, in association with the relevant professions and industry partners, the Faculty is committed to developing strong research activity in the areas of complementary medicine (including Chinese medicine), nursing and midwifery, radiation therapy, medical imaging and educational practice.
- THE DEPARTMENT
The Department of Nursing and Midwifery is committed to being at the forefront of professional education in areas of developing people for employment.
As well as undergraduate nursing courses, the Department offers coursework and research programs in
mental health, family and child health, critical care, rehabilitation, midwifery, creative arts therapy and
advanced nursing practice. The Department conducts courses in Melbourne, Hamilton and Sale in rural Victoria and South-East Asia.
The Department is located at the Universities Bundoora West Campus on the 6th level of the Siddons
Building (building 201) and has an establishment of 30 full-time academic staff including four Professors
and two Associate Professors. The work of the disciplines is supported by a total of nine laboratory
and administrative staff members.
Over 700 students are currently undertaking the undergraduate programs, and approximately 300
students undertaking post-graduate programs with a further 30 undertaking Masters by course work
and Higher degrees by research.
Research within the Department addresses real world issues in nursing and health practice. Particular areas of
research interest are child and family nursing and health, midwifery, nursing ethics, transcultural nursing and
cross cultural health, complementary therapies in nursing, aged care and a range of aspects related
to clinical nursing practice and policy development.
5.JOB SUMMARY
The PA is responsible for the provision of personal administrative assistance to the Director - Research and Director - Postgraduate Studies, and until instructed otherwise, to the Director - Undergraduate Studies.
6.REPORTING RELATIONSHIPS
This position reports to the Department Services Manager, but will work on a day-to-day basis with the three Directors.
7.SPECIFIC ACCOUNTABILITIES
Position Accountabilities
7.1Provide efficient personal administrative assistance to the Director - Research, Director - Postgraduate Studies and Director - Undergraduate Studies, including:
- diary management;
- organising meetings, teleconferencing, video-conferencing and other general activities as they arise;
- drafting, proofreading, wordprocessing of documents eg. briefing papers and reports.
7.2Co-ordinate the dissemination of information in order to support the Professors/Directors, and ensure appropriate follow up action.
7.3Undertake photocopying and printing requests, undertake library searches, the gathering and collating of documents and different material as required.
7.4Liaise with the Faculty Academic Administration Unit and Department office as required.
7.5Assist in the creation and maintenance of the Department’s document management system as required.
7.6Provide back-up support to other academics as directed.
7.7Provide assistance to the support team as necessary.
Personal Accountabilities
7.8Engage in ongoing training and development to enhance teaching, research, management, administrative and IT skills, in accord with the Faculty of Life Sciences commitment to continuous quality improvement in all its activities.
7.9Assume joint responsibility for career development by actively participating in various activities (mentoring, job rotation, secondments and joint group projects) and producing a jointly agreed development plan identifying key areas which will assist in your personal and professional development, these should be consistent with the Faculty Centre’s strategic goals.
Corporate Accountabilities
7.10Contribute to the strategic direction setting and policy making processes of the University and the Section by participating in key Group, Section and University forums and undertaking specific Section level project/tasks
8.QUALIFICATIONS
Completion of an Associate Diploma in Business or Office Administration or demonstrated relevant experience.
9.KEY SELECTION CRITERIA
9.1Proven ability to provide timely and effective personal assistance in a customer-focussed environment.
9.2Excellent interpersonal skills and a commitment to high-quality customer service.
9.3Demonstrated ability to effectively work as part of a team.
9.4Proven time-management and organisational skills, ability to work to deadlines is essential
9.5Proven high level of computer literacy, including the use of Microsoft Office and word and spreadsheet database. Knowledge of Endnote& SPSS would be an advantage
9.6Demonstrated ability to organise and prioritise work independently and complete tasks with tight timelines.
10.OTHER RELEVANT INFORMATION
The appointee may be required to work outside normal business hours from time to time.
It should be noted that the University reserves the right to make changes to its future structure to give effective optimum service delivery. This may require changes to the duties of the appointee.
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Personal Assistant toDepartment of Nursing & Midwifery
Directors of Research, Postgraduate Studies and Undergraduate Studies
DEPARTMENT OF NURSING & MIDWIFERY ORGANISATIONAL CHART AS AT MARCH 2002
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