PAYROLL TECHNICIAN 2
MIRACOSTA COLLEGE
MIRACOSTA COMMUNITY COLLEGE DISTRICT
(E) = Essential job function 5/14/10
PAYROLL TECHNICIAN 2
CLASS TITLE: PAYROLL TECHNICIAN
BASIC FUNCTION:
Under the general direction of the Payroll Supervisor, perform a variety of work related to the preparation of the district payroll, including the coordination and application of current federal and state laws, county and district policies in the timely and accurate preparation and auditing of payroll documents.
REPRESENTATIVE DUTIES:
1. Process assigned portion of monthly payroll for full-time and part-time employees, including, collection, review, audit, organization and input of all source documents; ensure timely and accurate payment of faculty and staff in accordance with Education Code, district and county policies and procedures. Execute a variety of detailed computations involving gross pay, retirement, deductions, taxes, retroactive pay and leave records. Conduct technical research and prepare reports. (E)
2. Set up new employees in county payroll system; make changes to existing employee files as necessary; assign account number and rate of pay to each district employee to assure proper payroll processing; maintain county database for personnel/payroll records. (E)
3. Process and maintain accurate payroll and benefit records including but not limited to work hours, overtime, vacation, sick leave, banked time, extra pay, stipends, shift differentials, career incentives, responsibility factors, voluntary deductions, salary reduction plans, direct deposits, retirement plans, and TB status monitoring. (E)
4. Communicate and provide information to administrative personnel, other colleges, federal, state, and local agencies and others regarding payroll services; prepare and forward necessary documents to County Office of Education required to update, correct, adjust, or process payroll records. Provide effective customer service by responding to in person, telephone and email inquiries from employees concerning salaries, deductions and insurance; interpret and explain payroll policies to employees. Work with appropriate personnel to ensure accurate coding and reporting of payroll and benefits. (E)
5. Compile information and data and prepare various payroll and statistical reports; receive, analyze and verify accuracy of payroll reports. (E)
6. Process benefit enrollments, terminations, and insurance changes; reconcile carrier billings; maintain files and prepare and mail invoices for COBRA benefits; post and deposit monies according to district procedures.
7. Compile, prepare and submit employment verification, unemployment audits, EDD quarterly reports, IRS information inquiries, subpoena information, calculations for W-2 reporting (excess life insurance, dependent care, and domestic partners). Sort and distribute W-2 forms at year end; process and prepare W-2c and W-3c corrections, as well as PERS, STRS, Social Security and PARS requests for information. (E)
8. Perform related duties as required.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
District organization, operations, policies and objectives.
Principles and techniques involved in payroll preparation practices, monitoring and control.
FLSA, pertinent federal and state laws, State Education Codes, STRS, PERS and PARS retirement regulations, COBRA regulations and procedures, district policies and procedures affecting payroll records and programs.
Recordkeeping associated with fringe benefit (health & welfare, workers compensation, and unemployment insurance) programs, their applicable contracts, laws and regulations.
Practices and principles of financial and statistical recordkeeping.
Oral and written communication skills.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Interpersonal skills using diplomacy, patience and courtesy.
Basic research methods.
Modern office practices, procedures and equipment.
Basic math.
ABILITY TO:
Learn to interpret, apply and explain rules, regulations, policies and procedures and apply them in a variety of procedural situations.
Make mathematical calculations quickly and accurately.
Operate a variety of office equipment, including computer and appropriate software.
Establish and maintain cooperative and effective working relationships with others.
Analyze situations accurately and adopt an effective course of action.
Plan, prioritize and organize a large volume of work to successfully meet constant payroll schedules, timelines, deadlines and to facilitate others in meeting timelines.
Maintain records and prepare reports.
Work confidentially with discretion.
Understand and follow oral and written directions.
Resolve discrepancies or obtain necessary support materials.
Communicate information and explain various Payroll-related procedures and practices.
Operate a vehicle, observing legal and defensive driving practices.
Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic and disability issues.
EDUCATION AND EXPERIENCE:
Any combination equivalent to graduation from high school and two years directly related work experience.
LICENSES AND OTHER REQUIREMENTS:
N/A
WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES:
Not applicable.
CONTACTS:
Administrators, faculty, staff, students, vendors, state retirement personnel, other county districts' personnel, program and external auditors, county officials, State Chancellors Office, and other state, federal and local government agency personnel.
PHYSICAL EFFORT:
Primarily sedentary with intermittent standing, walking, bending and/or stooping; occasional light lifting and carrying and/or pushing of objects weighing 25 pounds or less; ability to work at computer station on a regular basis for extended periods of time, involving light to moderate repetitive use of computer keyboard, mouse or other control devices; ability to travel to a variety of locations on and off campus as needed to conduct district business.
EMOTIONAL EFFORT:
Ability to develop and maintain effective working relationships involving appropriate interactions and communications personally, by phone and in writing with a variety of individuals and/or groups of individuals from diverse backgrounds on a regular, ongoing basis; ability to concentrate on detailed tasks for extended periods of time while attending to other responsibilities; ability to work effectively under pressure on multiple tasks concurrently while meeting established deadlines and changing priorities.
WORKING CONDITIONS:
Primarily busy, indoor office environment; subject to frequent interruptions by individuals in person or by telephone; occasional exposure to disagreeable individuals; may be required to work during day and/or evening hours including occasional weekends on an as-needed basis.
MIRACOSTA COMMUNITY COLLEGE DISTRICT
(E) = Essential job function 5/14/10