Part A Request for Tender (RFT)
RFT Number:Title:
The Closing date for this RFT is Choose an item. (EST) Date:
(Submissions received after this time will not be considered)
1. Scope of Requirement:
Federation University Australia is seeking to engage a reputable, capable and experienced supplier for the
The successful contractor would be required to work closely with the nominated Fed Uni Representative to achieve the desired outcomes in the negotiated timeframe and with value for money.
Please refer to for more specifications and requirements.
Note: Please observe Federation University Australia’s Conditions of Tender Guidelines (Part B).
2. Questions:Interested parties wishing to post questions may only do so through the University’s Tender Portal (Tender Search) Question Forum. Questions posed by this method will be brought to the attention of the Project Sponsor and their response distributed to all interested parties via the Tender Portal.
Unauthorised communication with University Staff or Representatives may lead to disqualification of interested party’s tender.
3. Lodgement:
Electronic Tenders
Tenderers can submit their Tenders electronically via the Online Tender Portal, Tender Search: in PDF format. This is the preferred method of the University. If assistance is required when uploading Tenders, please contact Tender Search Customer Services on 1800 836 337.
Hard Copy Tenders
- Hand delivery to the Federation University Australia Tender Box, located in the Financial Operations Section, Building D, Ground Floor, Chancellor Drive, Mt. Helen, 3353. Please see Financial Operations Cashiering Desk for date and time stamp prior to placing your submission in the Tender Box.
- Mailed to: Tender Box, Financial Operations, PO Box 663, Ballarat, 3353 (the only acceptable mailing address). Suppliers posting their bid should allow for the tender to be delivered by 8:00am on the day of closing, allowing sufficient time for such to be physically placed in the Tender Box.
If assistance is required when submitting (uploading) quotations electronically via the Online Tender Portal please contact Tender Search Customer Service on 1800 836 337.
Lodgement of a Tender on this form indicates acceptance of the Terms and Conditions outlined in Part B Conditions Tendering Guidelines, and authorises the University to make inquiries to determine the financial and technical capabilities of the Supplier.
4. Tendering Specifications
Suppliers are advised that the requirement specifications listed hereunder are not in the order of priority that will be applied in the assessment of Tenders.
Contractors responding to this RFT are required to complete all yellow sections. Failure to do so may invalidate the offer. Please enter response and prices into small, grey shaded boxes. Response boxes will expand as required.
5.Supplier Details:
Name of Organisation:
Organisation Address:
Place of Registration:
Australian Company No.:
Australian Business No.:
Principal Office:
Phone:
Fax:
Email:
Representative:
Title:
Duly authorised to sign on behalf of (Company Name) / Date:
6.Supplier Information:
6.1 Communication methods (please state if 24/7).
6.2 Provide a brief history of previous work that you have done for the University sector.
6.3 Provide a list of areas of expertise and knowledge that you are offering the University.
6.4 Are any of the requested work / services to be sub-contracted? / Yes No
If YES please provide details of proposed sub-suppliers and works/services to be provided.
6.5 Suppliers are to provide at least Three (3) referees that the University could contact with regards to the goods / services offered.
Company/Business Name / Contact Person / Phone No.
1
2
3
6.6 The University requires all Suppliers involved in this RFT process to disclose all relevant interests that will or may represent an actual or potential conflict of interest. The existence of, or failure to declare, such conflict of interest will entitle the University to terminate the Agreement.
If you have any such interests, please provide a declaration form of any potential conflict of interest and how any such conflict may be managed.
6.7 Innovation / Value-adds: If applicable, describe how or what your company may be able to offer.
6.8 Any other relevant information.
6.9 Is additional information on separate attachments included with this quotation? i.e. Lists, Brochures, Terms and Conditions, Quality Accreditations, Environmental reports etc. / Yes
No. of Attachments: / No
7. Methodology – Provide details of the consultant teams proposed methodology in the delivery of the project, with an emphasis on;
7.1 Communication with the Client and Stakeholders.
7.2 Coordination of the consultant team.
7.3 Achieving an optimum value for money solution.
7.4 Achieving completion of milestones in accordance with the programme.
8. Schedule of Rates
The rates shall be inclusive of all Contractors’ costs including general administrations costs, travel, accommodation, materials, transport, overheads and profit.
All prices submitted shall be in Australia currency and shall be exclusive of GST.
Where prices are stated as being subject to variation, details including the timing and method of calculating the variation must be detailed.
Please insert additional lines in the tables below if necessary.
Description of Goods/Services / $ (GST Excl.)
FIXED LUMP SUM FEE: A comprehensive proposal to provide all of the services required under the conditions set out in the brief, including all sub-consultants. / $ (GST Excl.)
HOURLY RATES: applicable to those personnel associated with this engagement.
PERSONNEL / JOB TITLE / DESCRIPTION / $ (GST Excl.)
DETAILED FEES for each consultant team member and each stage of the delivery of the project
PERSONNEL / JOB TITLE / DESCRIPTION / $ (GST Excl.)
PROVISIONAL SUM FOR SPECIALIST SUB CONSULTANTS / $ (GST Excl.)
9. Insurance
In accordance with “Public Risk: and “Workers Compensation” Tenderers must provide the following information:
9.1 Property Damage Public Risk
Insurer (Company): Policy Number:
Extent of Cover: Date of Expiry:
9.2 General Liability and Indemnity
Insurer (Company): Policy Number:
Extent of Cover: Date of Expiry:
9.3 Workers Compensation
Insurer (Company): Policy Number:
Extent of Cover: Date of Expiry:
10. Declaration of Contractor
I acknowledge that I have read the Request for Tender, understand all associated conditions and have fully acquainted myself with all matters relating to the proposed contract.
Signature: / Title:Name: / Date:
CRICOS Provider No. 00103D / Request For Tender / Page 1 of 6
Warning: uncontrolled when printed.
Authorised by: / Associate Director, Financial Planning, Budget & Procurement / Original Issue: / 01/03/2008
Document owner: / Management Accountant, Strategic & Corporate / Current Version: / 12/01/2015