PARKS AND CEMETERY COMMITTEE
TO: MEMBERS OF THE PARKS AND CEMETERY COMMITTEE: Councillors Elliott (Chairman), Bowie (Deputy Chairman), Bothwell, Burbidge, Ms Hill, Jamil, Mrs Markwell, Mrs Morton and Ooi.
Copies to: All other elected Members for information.
You are summoned to attend the PARKS AND CEMETERY COMMITTEE meetingon Thursday 3 March 2011 at 7.00 p.m. in the Council Offices, 137 London Road, Southborough, Kent. TN4 0ND.
AGENDA
1.APOLOGIES AND REASON FOR ABSENCE
2.PREJUDICIAL AND PERSONAL INTERESTS
Members who have a prejudicial or personal interest within the meaning of The Local Authorities (Model Code of Conduct) Order 2007 number 1159 in any matter appearing on the agenda are invited to sign the form accordingly.
3.PUBLIC OPEN SESSION
Members of the public are invited to make representations to the Committee on any matters relating to the Parks or Cemetery.
4.MINUTES OF THE MEETINGS
The minutes of the meeting held on 3 February 2011 were approved by Full Council on 24 February 2011.
5INCOME AND EXPENDITURE
Income and expenditure reports relating to the Parks and Cemetery Committee, between 1 January and 31January 2011, are attached.
6.IN BLOOM
Members to note the minutes attached from the meeting held on 17 February 2011.
7.STRUCTURAL SURVEYS
Surveys have now been completed on the following properties: -
Pennington bungalow, kiosk and pavilion
Cemetery cottage, chapel, brick stores (1) and (2), and timber shed
Football Pavilion
I have attached copies of the ten-year maintenance plan for each. There are further papers with more detail, which will be brought to the meeting. Members to note.
- DOG BIN
The Town Council has received a request from the Honorary Secretary of the Birch Wood Association requesting that the Council install an additional dog bin on land at the entrance to the public right of way to Birch Wood. There is currently a bin at the entrance to the Common, see the attached map. We have permission from Kent County Council to install a further bin on their land at a cost to us of £206.00 plus the cost of emptying at £5.00 per week. Members to discuss and advise the Clerk of their decision.
9.CONFIDENTIAL
It is proposedthat during consideration of the following items of business the public and press would be temporarily excluded (Standing Order 76).
These items are considered confidential for the following reason(s)
Information relating to the financial affairs of the Council.
a)Sale of Town Council land - I have received two requests from interested parties for the purchase of two different small areas of land from the Town Council. Neither of these proposals are for Common land. The first is in Holden Road (see attached letter) and the second is in Bounds Oak Way (see the attached email). The Clerk will give further information at the meeting. Members need to discuss these interests, and firstly decide whether they wish to consider these selling the land in question. If so, then the Clerk can progress the matter and bring detailed reports to a future committee.
These items are considered confidential for the following reason(s)
Information relating to individuals.
b)Parking at Pennington Grounds - Members to discuss parking of cars at the grounds.
Brenda J Wickens
Town Clerk
25 February 2011