P.O. Box 13912, HATFIELD, 0028 2Nd Floor, Block E, Hatfield Gardens, 333 Grosvenor Street

P.O. Box 13912, HATFIELD, 0028 | 2nd Floor, Block E, Hatfield Gardens, 333 Grosvenor Street, Hatfield, PRETORIA, 0028,

Tel: +27 010 040 5789, Fax: +27 086 667 8894

VAT No.: 496026 5751

Terms of Reference: Appointment of a service provider for the implementation of Department of Social Development (DSD) Social and Behaviour Change (SBC) Programme for HIV and AIDS meant for People with Disability in three (3) provinces.

Contents

1.  Introduction

2.  Purpose

3.  Background and context

4.  Objectives of project

5.  Scope of work

6.  Outputs and deliverables

7.  Skills and knowledge requirements

8.  Submission of proposals

9.  Closing date for proposals

10.  Project management process

11.  General conditions

12.  Specific conditions

13.  Roles and responsibilities

14.  Evaluation

15.  Evaluation Criteria

16.  Disqualification Criteria

17.  Eligibility Criteria

18.  Enquiries

1.  Introduction

The South African National AIDS Council Trust (SANAC Trust) is a voluntary association of institutions established by the national cabinet of the South African Government to build consensus across government, civil society and all other stakeholders to drive an enhanced country response to the scourges of HIV, TB and STIs. The Council is not a juristic person. Under the direction of SANAC Trust, the government of South Africa created the South African National AIDS Council Trust as the legal entity that is charged with achieving its aims. The SANAC Trust Secretariat exists to implement the objects of the SANAC Trust established in terms of the Trust Property Control Act.

The main objectives of the Council are to:

1.  foster dialogue between government, civil society and all other stakeholders and to oversee the country’s response to HIV, TB and STIs;

2.  advise government on HIV and AIDS, TB and STI policy and strategy and related matters;

3.  strengthen the governance, leadership and management of the response to HIV, TB and STIs at national, provincial, district and local levels;

4.  strengthen the multi-sectoral response to HIV, TB and STIs as a contribution to the overall social and economic development of South Africa, including but not limited to policy review, programme management and co-ordination, technical assistance and capacity building and sectoral support;

5.  mobilize resources domestically and internationally to finance the response to HIV, TB and STIs, including but not limited to estimating expenditure and resource needs, fund-raising from domestic and international institutions, including Treasury, donor co-ordination and investigating new sources of funding for the multi-sectoral response and the NSP;

6.  ensure the monitoring of progress against the targets set in the NSP and ensure mid and end of term evaluations for the prevailing NSP;

7.  create and strengthen partnerships for an expanded national response in South Africa to HIV, TB and STI among government agencies, non-governmental organizations (NGOs), donors of funds, agencies of the United Nations, the South African private sector and people living with HIV, TB and STIs.

2.  Purpose

The purpose of this Terms of Reference (ToR) is to appoint a non-profit organization (NPO) that have the knowledge of the best practices for disability and HV and AIDS and also possess the skills and abilities to implement the SBC interventions designed for people with disability in 3 provinces.

3.  Background and context

People with Disability are vulnerable to HIV infection like the rest of the population and they also face barriers to access to HIV and AIDS services. According to the 2011 General Household Survey, it is estimated that approximately 5.2% of South Africans aged five years and older are disabled. Women (5.4%) were slightly more likely to be disabled than men (5%). The report revealed that people with disability face barriers mainly because:

·  They are seen as asexual and so at minimal risk of HIV infection.

·  They have poor physical access to HIV Counselling and Testing sites where there are issues of confidentiality around HIV testing for hard of hearing people to deal with.

·  Many people with disability live in poorer and outlying areas, where transport to health care centers and other social services facilities is not available or if it is, it is unaffordable.

·  The is also lack of accessible HIV and AIDS information and prevention materials in Braille, South African Sign Language, or simplified format for people with intellectual disabilities.

The HSRC report on South African National Prevalence, Incidence and Behaviour Survey (2012), indicates that there is a significant decrease in knowledge about HIV transmission and prevention between 2008 and 2012. This is even worse for people with disability with regards to sex education such as teaching people correct condom usage which neglect the needs of those with disabilities.

It should be noted that prevention is the only available method to reduce HIV prevalence rates which suggest that more efforts are required to educate people with disabilities about the current epidemiological nature of HIV epidemic and the different modes of transmission. This can only be obtained through implementing behavioural interventions for HIV prevention to address what drives the epidemic among people with disabilities. It is also important to be reminded that people with disability know what their problems are, they just need support to be able to protect themselves from contracting HIV.

4.  Objectives of the Programme

Through the SBC programmes, the Department seeks to address the vulnerability to HIV infection faced by people with disability and to remove barriers to access HIV and AIDS services. The HIV prevention for people with disability will be implemented through the application of SBC approaches which are guided by the following broad objectives:

v  Promote access to prevention and psychosocial support services including condom promotion that accommodate persons with physical, visual, hearing impairment.

v  Provide specialized sex education regarding risk and vulnerability to HIV, STI, TB, particularly regarding sexual exploitation.

v  Provide comprehensive sexuality education in disability-friendly settings.

v  Avail targeted, disability-friendly IEC materials and SBCC, including social media and materials for vision and hearing impairment.

This programme aims to comprehensively impart knowledge on SBC and HIV prevention and also support initiatives to develop capacity of people with disability for effective and efficient access to appropriate services for their needs.

5.  Scope of Work

This programme aims to appoint an NPO to implement SBC programme for the prevention of HIV and AIDS for people with disability. Interventions for people with disability need strong and consistent inter-sectoral collaboration and coordination for the delivery of integrated and holistic services that are responsive to all the needs and challenges they experienced. People with disabilities are often marginalized for HIV prevention and support initiatives. Low literacy levels or lack of formats for people with impaired vision (such as Braille) may limit access to information, while disability may generally constrain access to services. The needs for PLHIV with disability may not be adequately taken into account including effective communication of information regarding aspects of ART adherence. Furthermore, the rights and service needs of people with disabilities who are also living with HIV may be deprioritized in comparison to those of PLHIV without disability.

It is therefore imperative for the service providers responding to this terms of reference to have the knowledge of an existing evidence based interventions to address holistically the rights and service needs of people with disability necessary for the prevention of HIV and AIDS.

The appointed service provider should have the skills and capacity to operate nationally as it is expected of that they implement in 3 Provinces.

The scope covers the following;

·  Identify targeted population in the districts in collaboration with local structures including the DSD contracted NPO’s.

·  Conduct workshops for people with disability on the prevention of HIV and AIDS.

·  Conduct orientation sessions for DSD and implementing partners in all provinces to continue with support and monitoring of implementation of disability interventions.

·  Capacitate NPO’s implementing Social and Behaviour Change HIV prevention interventions in communities in all provinces.

·  Facilitate dialogues with people with disability.

·  Develop monitoring and evaluation tools to monitor implementation of the disability interventions.

·  Work closely with both national and provincial DSD including districts and sub- districts.

·  Attend regular meetings both at national and provincial level as requested by SANAC Trust and DSD.

·  Compile and submit comprehensive implementation reports.

·  Reach the quarterly targets set by SANAC Trust and DSD.

·  Compile and submit quarterly reports before the 10th of the following month.

Compile and submit quarterly reports on actual expenditure incurred per activity in line with the approved cost breakdown structure, as well as audited statements reflecting expenses relating to the project at the request of SANAC Trust.

6.  Outputs and deliverables

Based on the above scope of work the prospective service provider must provide the following outputs:

·  A detailed business plan with budget beak-down.

·  Report on orientation session of DSD officials on the programmes.

·  Number of workshops and dialogues conducted with the targeted population.

·  Number of people with disability participating in the programme.

·  Reports including attendance registers of workshops and dialogues conducted with targeted population.

·  Quarterly reports against approved project plan or business plan as well as targets set by SANAC Trust and DSD.

·  Quarterly financial records as well as audited statements as requested by SANAC Trust and DSD.

·  Pre and Post assessment reports of participants.

·  Monitoring and Evaluation tools track implementation.

7.  Skills and Knowledge requirement

The following attributes are required for the successful delivery of the project

·  The NPO must have extensive experience in the field of HIV and AIDS interventions for people with disabilities including mainstreaming of disability into SBC programmes for the prevention of HIV and AIDS.

·  Able to develop, plan and implement interventions for people with disabilities.

·  Communication skills and ability to work effectively with some diverse community groupings.

·  Experience in HIV and AIDS social and behaviour change programmes. Excellent knowledge and understanding of the dynamics of South African rural landscapes i.e. social norms and cultural practices.

·  Project and financial management.

·  Ability to develop and maintain recordkeeping systems and procedures.

·  Extensive experience in community development, social facilitation and community mobilization.

·  Ability to gather, consolidate and analyse data.

·  Capability in compiling reports.

·  Experience in supporting or working with other NPOs

8.  Submission of proposals

The period of performance will be 12 months.

8.1 Prospective service providers (NPOs) must submit their proposals in one envelope with the technical proposal including the following:

·  Proof of NPO registration (NPO certificate)

·  A response to the terms of reference.

·  A project plan that states the methodology and approach for accomplishing the task, project phases if applicable, time frames and outputs (excluding cost for the project).

·  profile of the organization and description of similar work undertaken (attach similar work undertaken),

·  Contact numbers, names and CVs of workers/ consultants assigned to the project, including their roles and responsibilities,

·  Letter of authority to sign documents on behalf of the organization

·  One hard copy of the technical proposal and a CD with a soft copy of the technical proposal in pdf format.

8.2 The following information must be visibly marked on the envelope:

1.  Name of the Organization:

2.  Province:

3.  Closing date:

4.  Technical proposal

8.3 Failure to comply with these conditions will result in a proposal being disqualified

9.  Closing date for proposals

9.1 The closing date for the submission of proposals is August 15, 2017 before 12h00. Proposals must be submitted at SANAC Trust offices at physical address 333 Grosvenor Street, Hatfield, Pretoria.

9.2 Briefing sessions will be held at SANAC Trust offices as mentioned above.

Venue / Date / Responsible Official
SANAC Trust offices, 2nd floor, Block E Hatfield Gardens, 333 Grosvenor street, Hatfield Pretoria / July 25, 2017
13:00 pm to 15:00 pm / Aziz Shabodien, 012748 1005

Please call the officials mentioned above for any information related to the venues for the briefings.

10.  Project management process

a) All deliverables should be submitted to SANAC Trust through the Chairperson of the Project Steering Committee. Any deliverable submitted and not accepted must be reworked.

b) At the completion of each project milestone a presentation of the findings will be given to Steering Committee, followed by the report incorporating all changes.

c) After completion of a task, a copy of all documentation shall be provided to SANAC Trust in written and electronic format

d) Hold at least on progress report meeting quarterly

11.  General conditions

The general conditions of the contract prescribed by PFMA will be applicable to the call for proposals.

12.  Special conditions

a)  SANAC Trust reserves the right to award work to one or more service providers.

b)  SANAC Trust reserves the right not to award the contract should it deem fit not to.

c)  SANAC Trust reserves the right to contact any applicant to seek clarity on any matter included in the proposal document without raising expectations on appointment.

d)  SANAC Trust reserves the right to appoint an independent auditor for financial auditing purposes.

e)  Any work on the project will only be expected to commence after SANAC Trust has signed a contract with the successful service provider.

f)  The contract shall be valid for a period of twelve months as from the date of signing of the service level agreement by both parties.

g)  Once the briefing session has been held, the successful service provider/s must acquaint themselves with the programmes, policies and legislations relevant to the project at their own cost;

h)  The service provider will work with and use its own resources and materials in the execution of the project;

i)  The programme manuals utilized in implementing the funded projects will be adopted property of the Department of Social Development.

j)  The successful service provider will be paid in phases/ milestones set out in the project plan or as mutually agreed by SANAC Trust.

k)  Should either party fail to carry out any of its obligations in terms of the agreement, then the other party may without prejudice to any other rights it may have, terminate the agreement by giving seven working days’ written notice, for whatever reason;