Ponderosa Elementary PTA

April 10, 2013 Meeting Minutes

Board members in attendance: Jennifer Melaragno (secretary), Chris Archie (treasurer), Kandi Smith (principal), Amy Pett

Others present: Moriah Hurst and Kayla Crockett

6:35pm: Meeting started

A quorum was not established so no action items could be decided upon at this meeting.

March minutes were presented and reviewed, but they have not yet been approved.

Principal Report: TCAP testing is complete and went well. The FTE preliminary plan has been submitted. The school will be given one more FTE classroom position to provide for the student growth in population. The school is closed to Open Enrollment students for next school year due to capacity. There will be two full day kindergarten classes next year. Leroy Cline was honored for Classified Employee of the year. Upcoming events: April 22 is the volunteer appreciation celebration. May 2 and 3 there will be no school due to student assessment days. The week of May 6-10 is teacher appreciation week. May 10th is Museum night. May 22 is field day and PTA has a budgeted $175 for the event.

No President, VP, or secretary reports

Treasurer Report: Chris provided the March balance sheet for review and is at the bottom of these minutes. The Health and Wellness committee has spent the full carryover of monies from the 2011-2012 school year. Monies were given to each grade level to purchase playground equipment for use during recesses; Kindergarten has hired a yoga instructor; monies have been given to the PE department for the purchase of equipment. The committee has $1900 left to spend toward health and wellness initiatives. No report was provided in regards to the earnings from the Butterbraids Fundraiser, still waiting on results from Angie Essex. The leadership team is still deciding what to spend the Global Learning Support budget on. They are considering professional development and supplies. The GT program asked for $50 to cover scholarships for field trip expenses not paid. The fourth grade team has asked for additional funds to cover field trip costs for the grade level. They are requesting an additional $100. Since we did not have a quorum an email vote will be held to approve the funds.

Other discussion Items:

  • Jen will contact Angie Essex in regards to happenings for Teacher Appreciation week May6-10 and plan or help plan potluck breakfast/lunch and other things.
  • Some discussion was held in regards to t-shirts for the students at museum night and whether or not PTA could assist in distribution of shirts of they were ordered. PTA was willing to help, but an alternate idea was generated that students wear an existing t-shirt instead of having parents purchase another shirt.
  • Started looking an PTA events for the 2013-2014 school year. Ice cream social August 23 from 5:30-6:30; Kindergarten Boo Hoo breakfast August 27th; and a tentative date for the Panda Prowl was set for Friday October 11th. Since the school board has yet to release the calendar for the school year and may change the dates for parent teacher conferences PTA did not set a date for the Sweetheart supper.
  • Some discussion was had about changing the ice cream at the social to frozen yogurt, but will revisit that idea in August. Also had some discussion about alternate fundraisers Instead of Butterbraids and in addition, such as Barnes and Noble night, TCBY night, Rollerland. These options provide a portion of the sales from that night which go to PTA. More discussion will be had at the next meeting and attendees were asked to think on this and provide their ideas.
  • The next meeting we will discuss the budget and priorities for 2013-2014 school year. It was decided we need to have a 2 hour meeting to allow enough time for important discussions and decisions.

Next Meeting will be held on Tuesday May 7 6:30-8:30. We will be discussing the upcoming school year budget and fundraising alternatives.

PONDEROSA ELEMENTARY PTA
2012-2013 BALANCE SHEET
31-Mar-13
INCOME / Month / YTD / Budgeted / Difference
Membership Income / 238.25 / 110.00 / (128.25)
Walk-a-Thon Income / - / 10,363.69 / 10,363.69 / -
Butter Braids / - / - / 3,300.00 / 3,300.00
Sweetheart Supper Income / 5,409.75 / 2,300.00 / (3,109.75)
Bank Fee Reversal / - / 56.60 / - / (56.60)
Links of Love (All Sources) / - / 3,234.98 / 3,234.98 / -
TOTAL INCOME / - / 19,303.27 / 19,308.67 / 5.40
EXPENSES / Month / YTD / Budgeted / Difference
Bank Fees / - / (77.80) / - / 77.80
Fifth Grade Graduation / - / - / (200.00) / (200.00)
Classroom Requests / (352.57) / (1,638.69) / (4,500.00) / (2,861.31)
Field Day / - / - / (175.00) / (175.00)
Liability Insurance & Bonding / (165.00) / (165.00) / -
Walkathon Expenses / (362.75) / (362.75) / -
Hospitality / (1,130.00) / (1,200.00) / (70.00)
Boo Hoo Breakfast / - / (92.83) / (92.83) / -
Membership Dues / (74.25) / (74.25) / -
FY 11-12 Field Trips / - / (831.50) / (831.50) / -
FY 12-13 Field Trips / (490.47) / (2,400.00) / (1,909.53)
Enrichment Programs / (259.00) / (636.92) / (1,200.00) / (563.08)
FY 12-13 Health and Wellness / (43.37) / (43.37) / (2,452.00) / (2,408.63)
FY 12-13 Global Learning Support / - / - / (3,882.00) / (3,882.00)
Scholarships / (63.00) / (300.00) / (237.00)
Office Supplies and Incidentals / (142.25) / (150.00) / (7.75)
PTA Shirts / - / - / (100.00) / (100.00)
Charitable Solicitor Fee / - / - / (10.00) / (10.00)
Links of Love (Litt) / - / (1,667.50) / (1,667.50) / -
Links of Love (National Kidney Foundation) / (1,667.50) / (1,667.50) / -
Sweetheart Supper Expenses / (92.92) / (2,217.92) / - / -
Ice Cream Social / - / (173.06) / (173.06) / -
TOTAL EXPENSES / (747.86) / (11,474.81) / (21,603.39) / (12,346.50)
Beginning Checking Acct Balance 02/28/13 / 16,394.80
Income / -
Expense / (747.86)
Ending Checking Acct Balance 03/31/13 / $ 15,646.94
Payables Due and Owing / (1,143.00) / FY11-12 25% Net to ROSS / (1,143.00)
TOTAL ASSETS / $ 14,503.94 / FY11-12 H&W / -
Total Payables / (1,143.00)
Note 1: $753.11 debited from FY11-12 Health and Wellness as committee's share of Gopher Sports purchase. ($128.49 contributed from PE classroom allocation.)
Note 2: $459.44 debited from FY11-12 Health and Wellness for LAX stick purchase. Additional $43.37 debited from FY12-13 Health and Wellness to cover purchase. (This zeroes out the FY11-12 carryover.)
Sweetheart Supper Net
Type / Amount
Gross Income / $5,484.75
Food / ($2,217.92)
TOTAL NET GAIN / $3,266.83