PROGRAM FOR IMPROVED BASIC EDUCATION / TERMS OF REFERENCE REFERENCE / APRIL 2012
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1. GENERAL POSITION DESCRIPTION
POSITION: Information Technology Officer of theEducation Program
Reports to:The Program Manager of the PMU (Education Program)
2. GENERAL PROFILE POSITION
2.1 OBJECTIVE OF THE POSITION: Responsible to oversee the implementation of an ICT in education component; supervise the expansion of the education management information system (EMIS); and manage and support the daily ICT functions of the PMU.
2.2 Positions and Agencies that provide input:
oTheProgram Manager
- The Ministry of Education
3. SPECIFIC FUNCTIONS & RESPONSIBILITIES
- Provide policy advice on all aspects of computerized and communications system of the Program and the PMU, in accordance with the terms of the loan, the Bank policies and sound managerial practices;
- Coordinate all aspects of administration communications technology (ICT) at the PMU;
- Assist the program manager in providing direction, coordination and supervision to the various activities of the Program and the PCU. In particular, support the procurement officer in drafting of the terms of reference and any other required documentation for the procurement processes for goods and services contemplated in the Program and its components, including: bidding requirements, technical reports, studies, administrative documentation, performance indicators, evaluation rules, acceptance of offers, among others.
- Provide leadership to the execution of innovative management and information technology programs;
- Maintain liaison and appropriate functional linkages with the Ministry of Education and the key stakeholders (for example Telesur, ATM, TAS, TCT, school principals, Research and Planning).
- Deal with software registration
- Provide support in identifying and executing the required administrative activities to be performed in the PMU;
- Inputs for budget documents, progress reports, assist with the drafting of Program Execution Plan, and any other document for which the program manager is responsible, or is requested by the Bank;
- Responsible for the design, implementation and upgrading of the website of program in coordination with the program manager and social marketing officer.
- Purchase of computers and other relevant essential limited laboratory equipment for program.
- Oversee all aspects of the ICT in education component of the program.
- Manage the implementation and expansion of the EMIS in close coordination with the Research and Planning Unit and school administration.
- Provide helpdesk support and maintenance advice to Research and Planning and schools.
- Review technical reports and studies prepared by consultants for the program.
- Perform other related duties, as requested by Program Manager.
4. SPECIFICATIONS OF THE POSITION
Qualifications: University degree in information technology, or public or business administration
Specializations: Information Communication and Technology
General work experience: At least five years of experience in one or several of the following areas: business or financial management, procurement, information technology, general services.
Specific work experience: At least three years of experience in public or private financial administration preferably experience in IT project administration with international funding.
Languages: English and Dutch
Software: MS Word and Excel in Windows environment
5. CONDITIONS OF WORK
Place of Work: Paramaribo
Office Hours: 07:30 – 16:00
Environment of work: Cordial environment conducive to cooperation, teamwork and professionalism.
6. PROFILE OF COMPETENCIES
6.1. PERSONAL COMPETENCIES
COMPETENCY / DEFINITION / Level Required
Low / Medium / High
1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9
Technical / Has knowledge in the field of information technology, in particular proven ability to produce reports and papers in relation to IT issues / X
Solution of problems / Find solutions in unexpected situations; resolves problems urgently in an efficient and effective manner. / X
Proactive / Proactive in anticipating problems, issues and generating new ideas. / X
Tolerance of stress / Capable to work under pressure and to prioritize demands. / X
Communication / Excellent verbal and written communication skills. Communicates effectively to support ideas; able to make presentations to diverse audiences and prepare reports. / X
6.2. MANAGEMENT COMPETENCIES
Planning and Organization / Ability to plan and organize work;and has an in-depth understanding of assigned tasks so as to plan and organize the outputs effectively. / X
Optimal Management of Resources / Manages resources optimally / X
Working in Teams / Promotes teamwork for the achievement of program objectives, building consensus, participating actively, sharing information and creating a pleasant work environment. / X
6.3. TECHNICAL COMPETENCIES
Knowledge / Description / Level Required
Low / Medium / High
1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9
Financial Management / Capacity to execute, monitor and evaluate the stated financial objectives of the project. / X
Management of projects / Strategic planning, financial Management, accounting, human resources. / X
Managing performance / Ability to set priorities and to plan, coordinate and monitor the work of others; ability to make opportune decisions; ability to coach, mentor, motivate and develop staff and encourage good performance. / X
General Educational Issues / Working knowledge of general education topics such as ICT in education and EMIS. / X
9. PERFORMANCE INDICATORS
INDICATORS / % Achievement
0 – 49% / 50 -74% / 75-100%
1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9
1 / Compliance with Contractual Clauses of the Loan Contract.
2 / Contracting of short-term consultants for the execution of project activities.
3 / Implementing recommendations of the Ministry of Education
4 / On time submission of input for internal and external reports.
5 / Annual disbursements for ICT in Education loan component and EMIS activities are in line with projections (within 5 percent)
6 / Other
ADDITIONAL OBSERVATIONS: