OREGON ATHLETIC OFFICIALS ASSOCIATION
Executive Board Meeting
October 22, 2003
EXECUTIVE BOARD MEMBERS PRESENT:
Jack Folliard, Executive Director
Clark Sanders, Associate Executive Director
Marcus Eng, Soccer
JoAnn Hartley, Volleyball
Howard Mayo, Basketball
Rick Wallace, Wrestling
Steve Rei, Baseball
Bob Reichert, Softball
Dave Place, Central Region Representative
Keith Ericson, Portland Metro Region Representative
Rick Repine, Southern Region Representative
Sam Balsley, Salem/Mid-Valley Region Representative
Tim Weinke, Eastern Region Representative
OAOA BOARD MEMBERS ABSENT:
Bob Flood, Football
Karen Meats, Emerald Region Representative
Tony Jones, Coastal Region Representative
OSAA STAFF PRESENT:
Susan Weber, OSAA Administrative Assistant
Brad Garrett, OSAA Assistant Executive Director
Mike Wallmark, OSAA Assistant Executive Director
Tom Welter, OSAA Executive Director
GUESTS:
Bob Wellnitz, Portland Football Commissioner
CALL TO ORDER / INTRODUCTIONS / WELCOME – Jack Folliard called the meeting to order at 9:15 a.m. and previewed the agenda. Introductions were made and all new board members were welcomed. Board notebooks were reviewed and the roster was verified.
HISTORY AND BACKGROUND OF OAOA – The following are OAOA’s major goals:
Improve Quality of Officiating
Recruitment and Retention
Representation before OSAA Boards and Committees
OSAA PERSPECTIVE – Tom Welter, OSAA Executive Director, spoke to the history, background, and perspective of the relationship between the OSAA and the OAOA. Tom presented each board member with an OSAA VIP pass. Mike Wallmark, OSAA Assistant Executive Director and Brad Garrett, OSAA Assistant Executive Director shared their background and experience with OSAA and their roles with officials.
FINANCIAL REPORT – Jack gave a financial update. Current reports are in the Board member’s notebooks. The multi-sport membership fee was discussed. Sam Balsley MOVED, second by Howard Mayo, that fee of $10 per official per sport be continued this year and reviewed next year. MOTION APPROVED.
DISCUSSION ITEMS
Role and Responsibility of Board Members – It was agreed that board members will be active working members involved in their sports and regions.
Commissioners – will be responsible for their assigned sports throughout the state.
Regional Representatives – will develop relationships with the associations, commissioners, and officials in their regional areas. Be able to represent their regions regarding general and specific issues which arise from time to time.
Jack and Clark will develop a document containing “talking points” for board members to use when promoting OAOA to associations and officials.
Establish Terms and Replacement Procedures – The board preliminarily agreed on the following procedure for establish the terms of the initial board and replacements. More discussion and final determination will occur at or before the next board meeting. To insure initial continuity the regional representatives shall all serve a minimum of 2 years.
OAOA Board Terms and Replacement Procedures
(Proposed - expiration dates determined by luck of the draw – we wanted the Regional reps to serve at least 2 years. If any of you have other desires, please let Jack know)
Regional Representatives:
Term: 3 year staggered.
New representatives will be selected by the OAOA Board in August following an application/nomination period.
Expires:
Karen Meats – Emerald August 05
Rick Repine – Southern August 05
Tony Jones – Coastal August 05
Sam Balsley – Salem/Mid-Valley August 06
Keith Ericson – Portland/Metro August 06
Dave Place – Central August 07
Tim Weinke – Eastern August 07
Commissioners:
Term: 3 year staggered
New Commissioner board members will be selected by their respective commissioners at their annual OSAA State Interpreter’s meeting.
Expires:
Bob Flood – football August 04
Marcus Eng – soccer August 04
JoAnn Hartley – volleyball August 05
Rick Wallace – wrestling October 05
Steve Rei – baseball January 05
Howard Mayo – basketball October 06
Bob Reichert – softball January 06
Clinics, Clinics, Clinics – Regional clinics will be emphasized. It was suggested that OAOA develop an approved list of clinicians for each sport.
Basketball – scheduled - Eugene (Nov. 16) and Pendleton (Nov 23)
Football – possible - University of Oregon (June 2004) Lane County Football Officials Association.
Baseball – Steve Rei and Salem baseball are working on possible clinics for this coming season.
Volleyball – volleyball representatives from Portland proposed a clinic for next year and will be making a presentation to the board in the future.
Wrestling - Rick Wallace reported that OAOA will be involved in the upcoming Coaches clinic at Centennial organized by Trent Kroll – possibly expanded to include an officials' clinic at the same site and date next year.
Official’s Award Programs – Clark Sanders will develop officials’ awards and recognition program and possibly an Oregon Officiating Hall of Fame.
Corporate Matters:
Independent Contractor Agreement – Marcus Eng MOVED, second by Sam Balsley that Howard Mayo is authorized to sign documents on behalf of OAOA. Motion APPROVED.
501(c) Authorization – Howard Mayo MOVED, second by Marcus Eng that OAOA seek 501(c) non-profit tax status. Motion APPROVED.
Website Development – www.oreofficials.org. E-mail Jack and Clark if there is something you want to see on the website.
Possible Joint Venture with Honig’s – Jack has talked with Dick Honig about establishing a joint venture relationship to benefit OAOA financially. Additionally, Honig’s has a program from state associations whereby 15% of the proceeds is rebated back to the association. The board authorized Jack to explore this further.
Committees – Committee assignments were made as follows. Jack and Clark will be members of all committees.
Allocation of State Playoff/Tournament officials:
Jones Eng Wallace
Balsley Mayo Reichert
Weinke
Selection of State Interpreters:
Rei Repine
Hartley Flood
Game Fees Committee:
Rei Eng Balsley
Jones Ericson
Training and Development Committee:
Place Meats Mayo
Weinke Wallace
Finance Committee:
Mayo Repine
Background Check Committee
Reichert Hartley Meats
Recruitment Committee:
Mayo Wallace
Rei Place
NEW BUSINESS
OAOA Membership Cards – identification card. Rick Wallace and Marcus Eng will develop such a card. Maybe on the back of the OSAA certified official card.
FUTURE MEETING SCHEDULE – Meetings will be from 9:00 a.m. to 2:00 p.m.
Wednesday, January 14, 2004
Wednesday, April 14, 2004
Wednesday, July 14, 2004
Wednesday, October 13, 2004
With no further business, the meeting was adjourned at 2:00 p.m.
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