DETAILED AGENDA
8 PM
MONDAY 26 FEBRUARY 2018
ORDINARY MEETING AGENDA
HALE VILLAGE HALL
Part 1
1 Members Present
Vice Chairman A Jones
Councillors A Ambrose, G Wright, L Trevaskis, D Ford, P Healey, C Williams, M Spargo, P Platt
Also present:
Clerk to the Council T Rogers-Smith
Public
2 Apologies E Hudson
3 Declarations of Interest. none
4 Minutes of the previous meetings
Resolved that the minutes of the Ordinary Parish Meeting of 30 January 2018, proposed by Cllr and seconded by Cllr , agreed by all, be signed as a true record.
Resolved that the minutes of the Ordinary Parish Meeting of 19 February 2018, proposed by Cllr and seconded by Cllr , agreed by all, be signed as a true record.
5 Financial Report
**Parish Council Account
a Receipts none
b PC Grant applications
[i] Val Borlase for planters £150 already paid.
[ii] Freemen for pancake day £150 agreed not yet paid
[iii] Shetland rescue for access road £500 ??
c PC Payments made
20/11/2017 / 2378 / J LOUGHRAN / CARETAKER / 115.0020/11/2017 / 2379 / W STEPHENS / LANDSCAPE WORK ETC / 45.00
20/11/2017 / 2380 / T ROGERS-SMITH / CLERK PAY / 442.02
20/11/2017 / 2381 / P PLATT / HEALTH & SAFETY REPORT / 420.00
20/11/2017 / 2382 / S MOON / ACCOUNTS / 384.00
21/11/2017 / TRANSF / NEW VH ACT / VAT REFUND ETC / #######
19/12/2018 / 2383 / W STEPHENS / LANDSCAPE WORK ETC / 45.00
19/12/2017 / 2384 / J LOUGHRAN / CARETAKER / 115.00
19/12/2017 / 2385 / T ROGERS-SMITH / CLERKS PAY / 340.00
19/12/2017 / 2386 / HMRC cancelled / PAYE not sent see Feb
19/12/2017 / 2387 / M SUTTON / CHRISTMAS TREE ETC / 200.00
30/01/2018 / 2388 / J LOUGHRAN / CARETAKER / 115.00
30/01/2018 / 2389 / W STEPHENS / LANDSCAPE WORK ETC / 45.00
30/01/2018 / 2390 / T ROGERS-SMITH / CLERKS PAY / 340.00
30/01/2018 / 2391 / T ROGERS-SMITH / BROXAP CYCLE RACKS / 403.10
30/01/2018 / 2392 / T ROGERS-SMITH / SAFE FIRE DIRECT EVAC CHAIR / 780.00
30/01/2018 / 2393 / P PLATT / LEAFLET DELIVERIES / 200.00
30/01/2018 / 2394 / P GERRARD / surveyor 076/456/14 / 1710.00
30/01/2018 / 2395 / LUKE TRAVASKIS / SAB PRINTING / 244.40
30/01/2018 / 2396 / VAL BORLASE / FOR PLANTS / 150.00
30/01/2018 / 2397 / BT / PHONE BILL BALANCE / 32.81
30/01/2018 / 2398 / CLASSIC LIFTS / BASIC SERVICE CONTRACT / 72.00
d Payments February
24/02/2018 / 2399 / W STEPHENS / LANDSCAPE WORK ETC / 67.5024/02/2018 / 2400 / HAFOD RENEWABLES / SOLAR PANELS / 6569.99
24/02/2018 / 2401 / T ROGERS-SMITH / REIMBURSEMENT FOR HAFOD RENEWABLES / 2190.00
24/02/2018 / 2402 / T ROGERS-SMITH / CLERKS PAY / 681.93
24/02/2018 / 2403 / BDO LLP / AUDIT / 1038.00
24/02/2018 / 2404 / J LOUGHRAN / CARETAKER / 115.00
24/02/2018 / 2405 / LANCASHIRE TRAINING / COURSE FOR L TREVASKIS / 25.00
24/02/2018 / 2406 / T ROGERS-SMITH / REIMBURSEMENT FOR SSP DIRECT DISABLED SIGNS / 91.98
24/02/2018 / 2407 / T ROGERS-SMITH / REIMBURSEMENT FOR LEEWAY BAT BOXES / 44.00
24/02/2018 / 2408 / ROYAL BRITISH LEGION / WREATH / 17.00
FreemenPancake day150.00 reference2409
Shetland Rescueaccess road grant500.00reference 2410
Balance on account 98680706 on 3/1/201815556.37
Deduct unpresented cheques 4432.31
Deduct February payments 10472.40
To come from Big lottery approx 24000
To repay HBC approx. 20100
I am told all items are paid and no more bills due!!
Payments for March estimated 115+100+400=615
Working balance Hale Parish Council 4947.66
**Parish Council New Village Hall Account
e Receipts none
f Payments made
101 / 24/02/2018 / 151 / HALTON CONSTRUCTION & SURVEYING SERVICES / RETENTION REISSUE FOR CH 149 / 175.00g February payments none
Balance on account 28329325 at 3/1/18415.17
Deduct unpresented cheques175.00
Deduct February paymentsnone
Working balance Hale Parish Council New Village Hall 240.17
[when funds come from lottery transfer all to PC account and close this one]
**Village Hall Management Committee Account
h Receipts
29/1/18 paid in to bank892.50
To be paid in
Buy a Brick Guildswomen428.00
Rental60.00
Rental 100.00
Float to Cllr Wright (100.00)
Total1380.50
i Payments made
19/12/2017 / 1491 / BT / 90.0019/12/2017 / 1492 / BROMLEY CLEANING / 408.72
19/12/2017 / 1494 / D BROWN / 24.02
19/12/2017 / 1495 / W STEPHENS / 85.00
19/12/2017 / 1496 / ? / 51.60
19/12/2017 / 1497 / W STEPHENS / 85.00
30/01/2018 / 1498 / W STEPHENS / 85.00
24/02/2018 / 1499 / HALEWOOD TOWN COUNCIL FOR BOWLING CH 1493 NOT REC REISSUE SEE CHEQUE 1499 / 100.00
j Payments February
2BTPhone bill balance due59.04 reference 001500
Waste waterWater bill 161.03 reference 001501
L TrevaskisMobile phone and top up 29.95 reference 001502
Balance on account 98681117 29/12/171380.50
Deduct unpresented cheques759.34
Deduct February payments250.38
Paid in 29/1/18892.50
To be paid in 488.00
Working balance Village Hall management Committee Act 11810.00
Balance on account 29838444422.08
transfer this to 98681117 and close act
Working balance Village Hall management CommitteeAct 2 422.08
Payments are approved, proposed by Cllr , seconded by Cllr agreed by all.
kAudit
BDO report in all previous years showed no recommendations.
For the year end March 2017 the return was submitted late as the Clerk had to prioritise her time for the Village Hall build paperwork. As expected comments from BDO include late return, lack of internal auditor report, no variances supplied etc. There were official accounts submitted which make the variances obvious!
For year end March 2018 the paperwork is up to date and a return should easily be submitted on time.
Accounts need to be done again by S Moon, and aske him to produce a report.
l VAT claim submitted to end January and paid. VAT claim needs to be done for February.
m Bronzeneeds to be added to insurance.
n Asset register needs to be done. This will be needed for the Audit return.
6 Parish Issues
7 Public Forum
8 Date of next meeting
19 March 2018
Part 2
Items of a “confidential or other special nature” during which it is likely that the meeting will not be open to the public and press as there would be a disclosure of exempt information as defined in Section 100 of the Local Government Act 1972.
Clerk Vacancy